Logistics Officer Myanmar Sittwe

Logistics & Procurement

Overview

Provide logistics support and manage resources effectively

You have:

• 2 years’ experience from working as a Logistics Officer in a humanitarian/recovery context
• Minimum 3 years’ experience as a Logistician with a local NGO, international NGO or the private sector
• Previous experience from working in complex and volatile contexts
• Documented results related to the position’s responsibilities
• Working knowledge of English both written and spoken
• A degree or a diploma in a Logistics related subject
• Good knowledge of MS Office, especially Word and Excel
• Knowledge of Rakhine is required
• Experience of managing Logistics
• Good mentoring capacity with the ability to manage, nurture and develop a team
• Organized and efficient in time management
• Able to multi-task and juggle a wide variety of activities and responsibilities
• Ability to work under pressure, independently and with limited supervision
• Security, political and cultural awareness
• Managing resources to optimize results
• Handling insecure environments
• Working with people
• Coping with change

The Norwegian Refugee Council (NRC) is a global humanitarian organisation helping people forced to flee.

Join us in assisting millions of people in areas where others cannot, tackling some of the world's most dangerous and difficult crises. Bring your skills and dedication to an organisation recognised for providing high quality aid and for defending the rights of refugees and internally displaced people.

At NRC, we give responsibility to employees at all levels and foster professional growth and innovative teams. You can expect a supportive culture and an open dialogue with management. We are committed to diversity, equity and inclusion.

Together, we save lives and rebuild futures.

Safeguarding is central to NRC’s work. We expect all employees to:

• treat everyone with respect and dignity

• contribute to building a safe environment for all

• never engage in any form of exploitation, harassment and specifically sexual exploitation, abuse and sexual harassment (SEAH)

• always report. NRC has a zero-tolerance approach to inaction against exploitation, abuse and SEAH

Position: Logistic Officer

Category and Level: Grade 5, Step 1

Reports to: Logistics Team Leader

Supervision of: Logistics Assistants and Drivers

Duty station: Sittwe, Rakhine State

Duration and type of contract: Fixed term national contract, up to December 2025 (Possible extension)

For your more information, please enter the link .

Qualifications

1. Competencies

Competencies are important in order for the employee and the organisation to deliver desired results. They are relevant for all staff and are divided into the following two categories:

1. Professional competencies

These are skills, knowledge and experience that are important for effective performance.

Generic professional competencies:

• 2 years’ experience from working as a Logistics Officer in a humanitarian/recovery context
• Minimum 3 years’ experience as a Logistician with a local NGO, international NGO or the private sector.
• Previous experience from working in complex and volatile contexts desirable
• Documented results related to the position’s responsibilities
• Working knowledge of English both written and spoken
• A degree or a diploma in a Logistics related subject
• Good knowledge of MS Office, especially Word and Excel

Context/ Specific skills, knowledge and experience:

• Knowledge of Rakhine is required
• Experience of managing Logistics
• Good mentoring capacity with the ability to manage, nurture and develop a team
• Organized and efficient in time management
• Able to multi-task and juggle a wide variety of activities and responsibilities
• Ability to work under pressure, independently and with limited supervision
• Security, political and cultural awareness.

2. Behavioral competencies

These are personal qualities that influence how successful people are in their job. NRC’s Competency Framework states 12 behavioral competencies and the following are essential for this position:

• Managing resources to optimize results
• Handling insecure environments
• Working with people
• Coping with change.

Responsibilities

1. Role and responsibilities

The following is a brief description of the role. The purpose the position is day to day support and guidance to area/field offices on technical issues, provision of trainings and information sharing, monitoring of implementation of minimum standards in NRC Rakhine area offices.

Generic responsibilities

These responsibilities shall be the same for all positions with the same title. The responsibilities shall be short and essential. Details belong in the Work and Development plan.

1. Implement and train staff in NRC’s logistics policies and procedures at Area office level Sittwe and also if required at sub office level Maungdaw
2. Ensure compliance with NRC’s Logistics Handbook, other NRC policies and donor requirements in all procedures and processes
3. Provide anti-corruption, transparency and cost efficiency focus in all processes (e.g. in procurement, vehicle management, asset management)
4. Supervision and development of logistics team at Sittwe Area office level
5. Ensure safe and efficient transport of staff and materials/goods
6. Prepare, check, share plans, records, reports as required (e.g. status reports etc)
7. Implement a filing system/archive according to procedures
8. Fleet management and monthly carpool report preparation for Sittwe Area office [possibility to delegate this to Logs Assistant].

Specific responsibilities

These responsibilities shall be adapted to the particularities of the job location and context, phase of operation, strategic focus and type of programme intervention. This section shall be revised whenever a new employee is hired or the context changes significantly.

• Procurement Focal for the Rakhine Area Office.
• Respond fully to spot checks on transactions and have a particular responsibility towards maintaining transparency and accountability within logistics and procurement.
• Prepare Purchase Requisitions (PR), Quotations, Bid Analysis, Purchase Orders, Goods Received Notes, with support of the Logs Assistant
• Ensure that all procurement processes are in compliance with Logistics Handbook, other NRC policies and door requirements
• Liaise with suppliers to ensure prompt and accurate delivery of goods, services and equipment
• Supervise NRC vehicle fleet and transport activities, with delegation to Logs Assistant on daily fleet management while ensuring effective coordination with program staff and strengthening systems.
• Oversee warehouse management to ensure proper routines established and followed
• Ensure Carpool Reports [also known as Monthly Fleet Reports] are submitted to line manager including for sub office Maungdaw
• Receive supplies and ensure they are in good condition and accompanied by correct documentation
• Ensure Overall management of drivers, fleet management of NRC vehicles including oversight of rental vehicles, with delegation to Logs Assistant where relevant
• Filing of all vehicle records and reports, overtime (OT), assisted by the Logs Assistant
• Coordinate and facilitate timely reporting of eventualities like accidents and breakdowns
• Ensure that all NRC vehicles are in proper operating condition and coordinate vehicle maintenance in collaboration with Logs Assistant
• Manage and update the Logistic related register monthly
• Prepare reports requested by line manager or Logistics from CO
• Any other tasks assigned by Line Manager.

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Potential interview questions

Added 1 year ago - Updated 1 year ago - Source: nrc.no