Logistics Officer - Mekelle

ORGANIZATIONAL OVERVIEW

FHI 360 is a nonprofit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in health, education, nutrition, environment, economic development, civil society, gender equality, youth, research, technology, communication, and social marketing — creating a unique mix of capabilities to address today's interrelated development and humanitarian challenge in more than 70 countries.

POSITIONOVERVIEW

The Logistics Officer will report to the Senior Logistics officer and is responsible for overseeing day-to-day procurement activities, fleet management, warehouse management, and general logistics needs related to programmatic activities. Assigned tasks will include movement tracking, asset management, contract/lease management, vendor relations, and other tasks as assigned.

Location; Mekelle

KEY RESPONSIBILITIES AND DELIVERABLES

• Manage and assist in all Procurement tasks as per FHI 360’s Procurement Handbook, including the management and facilitation of bids and tenders.
• Emergency logistics and planning: Develop and implement logistics plans and strategies to support emergency response operations. Collaborate with emergency management teams to identify logistical needs, forecast requirements, and develop contingency plans.
• Inventory and warehouse management: Establish and maintain inventory management systems to track and control emergency supplies. Coordinate with warehouses and storage facilities to ensure proper storage, organization, and distribution of goods. Conduct regular stock assessments and replenish supplies as needed.
• Transportation and distribution: Plan and coordinate transportation logistics, including arranging for vehicles, drivers, and routes. Ensure efficient and timely delivery of emergency supplies to designated.
• Coordination and collaboration: Liaison with internal departments, government agencies, humanitarian organizations, and other stakeholders involved in emergency response. Collaborate to coordinate logistics activities, share information, and resolve any logistical issues that may arise the emergency response.
• Compliance and documentation: Ensure compliance with relevant regulations, customs requirements, USAID regulation and FHI 360 policies. Maintain accurate and up-to-date documentation, including procurement records, shipping documents, and inventory reports.
• Risk Management and contingency planning: Identify potential risks and develop contingency plans to address logistical challenges during emergencies. Anticipate and mitigate supply chain distributions. Monitor security and safety risks and implement appropriate measures.
• Team coordination and leadership: Provide guidance, training and support to logistics staff and if volunteers involved in the emergency response program. Foster a collaborative and efficient team environment. Coordinate the deployment and utilization of personnel and resources effectively.
• Reporting and evaluation: Prepare regular reports on logistics activities, including inventory levels, distribution, and transportation. Collect and improvement and implement corrective actions.
• Identify warehouse/storage space based on needs in the area, ensuring an efficient flow between the office(s) and implementation sites. Ensure premises are furnished and secure.
• Liaise with suppliers and vendors for timely delivery of goods, and efficient problem solving of unexpected issues.
• Support sufficient planning for deliveries to project teams and update the Logistics Coordinator with regular information about stock levels and expected leave times.
• Handle random spot checks during field visits as well as amongst daily management task to check overall traceability of items.
• Support vehicle allocation and fleet management for all project related rental vehicles. Ensure that all FHI 360 fleet management guidelines are applied at all times including logbooks and maintenance sheets.
• Develop tools to ensure efficient monthly, weekly & daily planning & movement follow-up tools.
• Support loading and unloading of goods and project related items.
• Ensure accuracy of all inventories. Ensure Assets register and inventory is up to date in all times.
• Constantly monitor inventory tagging and recording in accordance with the fhi360/Donor guidelines.
• Supervise FHI 360 warehouse management according to FHI 360 warehouse standards and records are well maintained.
• Support the contract management and follow- up on payments for various procurement, leasing, and any other logistics activities.
• Coordination with Field Offices to record and update all inputs and data for the warehousing and Procurements.
• Coordination with Field Office to receive and Achieve Warehousing and Logistics Operations files and maintain them updated both manually and electronically.

Applied Knowledge & Skills:

• Working knowledge of standards and functions and applies the fundamental concepts, practices and procedures of procurement activities.
• Knowledge of company policies and procedures regarding procurement services.
• Excellent oral and written communication skills.
• Proficient use of Microsoft Office and computer software skills.
• Good problem solving skills, well organized and detailed oriented.
• Ability to analyze and interpret data, identify errors and prepare reports.
• Ability to work well with others and independently.

Problem Solving & Impact:

• Works on problems that are diverse in scope and require evaluation of identifiable factors.
• Exercises judgment within defined practices and policies in selecting methods and techniques for obtaining solutions.
• Decisions made generally affect own job or specific functional area.

Supervision Given/Received:

• Has supervisory responsibility.
• Receives instructions on new assignments.
• Typically reports to zonal coordinator

Education:

• A Degree in Procurements and Logistics or related field. Vocational or specialized training is desired.

Experience:

• 3-5 years of experience providing logistical support in an office setting.
• A Degree in Procurements and Logistics or related field. Vocational or specialized training is desired.
• Familiarity with donor-funded procurement rules and regulations is an advantage.
• Experience using inventory management software is an advantage.
• Demonstrated success in multicultural environments is an advantage.
• Prior work experience in non-governmental organization (NGO) is preferred.
• Fluent in local language and excellent in English.

Typical Physical Demands:

• Typical office environment.
• Ability to spend long hours looking at computer screen and doing repetitive work on a keyboard.
• Ability to sit and stand for extended periods of time.

Technology to be Used:

• Personal Computer/Laptop, Microsoft applications (i.e., Office 365, SharePoint, Skype/Zoom/Teams), cell phone/mobile technology, and standard office equipment.

Travel Requirements:

• Less than 10 - 15%

This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.

Our values and commitments to safeguarding: FHI 360 is committed to preventing any type of abuse, exploitation and harassment in our work environments and programs, including sexual abuse, exploitation and harassment. FHI 360 takes steps to safeguard the welfare of everyone who engages with our organization and programs and requires that all personnel, including staff members and volunteers, share this commitment and sign our code of conduct. All offers of employment will be subject to appropriate screening checks, including reference, criminal record and terrorism finance checks. FHI 360 also participates in the Inter-Agency Misconduct Disclosure Scheme (MDS), facilitated by the Steering Committee for Humanitarian Response. In line with the MDS, we will request information from job applicants’ previous employers about any substantiated findings of sexual abuse, exploitation and/or harassment during the applicant’s tenure with previous employers. By applying, job applicants confirm their understanding of these recruitment procedures and consent to these screening checks.

FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.

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FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.

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