Logistics Officer Logistics Officer (Warehousing commodity Accounting) NOB Niamey 1

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WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

ABOUT WFP

The United Nations World Food Programme (WFP) is the largest humanitarian organization fighting hunger in the world. Since 1968, WFP has been working in Niger to support poor women, men, boys and girls. We aim at reaching the Zero Hunger Goal by 2030 by supporting the Government’s efforts on two fronts : saving lives and changing lives.

To save lives, we work in crisis affected areas. We are present in the Lake Chad Basin where the violence instigated by the conflict with Boko Haram has caused the displacement of thousands of people. This crisis has had a negative impact on the stability of the Diffa region, located in the southeast of Niger. Consequently, the local population has become more vulnerable to food insecurity. The situation around the border with Mali is also very volatile and increasingly instable. WFP provides food assistance in these areas to support victims of this conflict, refugees, displaced persons, returnees and host local populations.

To change lives, we work throughout Niger to make people more resilient to shocks, particularly those induced by climate change, which threaten the agricultural production and livelihoods of the most vulnerable Nigeriens. Our package of integrated activities covers nutrition, school canteens and technical assistance for land restoration. WFP purchases part of its food supplies locally and from smallholder farmers in order to revitalize the national and local economy. We focus on capacity building with the government and communities, victims of repeated shocks. People manage to break the vicious circle of poverty and look towards a better future for themselves and their children.

WFP manages the United Nations Humanitarian Air Services (UNHAS). Some regions are far from the capital and more difficult to reach. Thanks to its aircrafts, UNHAS enables all humanitarian personnel working in Niger to quickly and safely reach locations where they have ongoing operations. It enables us to reach vulnerable people even in the most remote areas.

Independent studies have shown that WFP's interventions in Niger are bearing positive effects on the population. These results confirm that our efforts in support of the Government contribute, with the help of our donors, to the development of Niger.

STANDARD MINIMUM QUALIFICATIONS

Education: Advanced University degree in Transport Economics, Supply Chain, Logistics, Engineering, Business Management or other related field, or First University degree with additional years of related work experience and/or training/courses. Language: International Professional: Fluency (level C) in English language. Intermediate knowledge (level B) of a second official UN language: Arabic, Chinese, French, Russian, Spanish, and/or WFP’s working language, Portuguese.

National Professional: Fluency (level C) in English language and the duty station’s language, if different.

ORGANIZATIONAL CONTEXT

These jobs are likely to be found in Headquarters (HQ), Regional Bureaux (RBs) or Country Offices (COs). In the field, job holders report to the Head of Field Office or Head of Logistics or the designate. In RBs and HQ, job holders report to a more senior Logistics Officer. Job holders operate with a high degree of independence, manage more junior staff to ensure that logistics operations and project objectives are achieved in full. Job holders are heavily involved in day–to-day activities and analytical work, and are likely to focus on one specific area of logistics (i.e. budget preparation and management, commodity and warehouse management, supply chain, fleet and workshop management, port operation management, logistics cluster and information management) or manage teams within logistics operations to ensure supply chain strategies are implemented.

JOB PURPOSE

To contribute to daily planning and coordination of WFP logistics operations including monitoring of services provided by contracted external organizations to ensure cost-effective operations and that set objectives are achieved in full.

KEY ACCOUNTABILITIES (not all-inclusive)

1. Contribute towards the development of logistics plans and processes ensuring compliance with wider logistics policies and WFP standards. 2. Support or manage logistics projects or operational activities following standard processes and contributing, directly or indirectly, to the effective delivery of food assistance to beneficiaries. 3. Collect and analyse data through research and networking with colleagues to recommend actions to senior staff to improve performance of local logistics operations. 4. Conduct regular financial analysis and budget reviews, drawing out insights and recommending actions to senior staff to optimise use of available funds. 5. Contribute to consolidation and preparation of operational pipeline planning, and to the management of operational aspects of the supply chain (procurement, shipping, port operation), including checking document and customs clearance readiness, loading and discharging operations and contracting of applicable transport, warehouse and any relevant logistics services. 6. Contribute to supply chain by providing technical support and guidance to other CO unit/ services, divisions, particularly for emergency response. 7. Guide and supervise more junior staff, acting as a point of referral and supporting them with more complex analysis and queries. 8. Collate data and contribute to preparation of accurate and timely reporting, including Key Performance Indicators (KPIs), supporting a WFP-wide view of logistics activities that enables informed decision-making and consistency of information presented to stakeholders. 9. Support the capacity building of WFP staff and partners for efficient and effective delivery of food assistance to beneficiaries (e.g. through the design and review of training materials). 10. Identify and build productive relationships with logistics colleagues and staff within the area of assignment to support an integrated approach to food assistance. 11. Follow emergency logistics preparedness practices, participate in preparation of CO Logistics Capacity Assessment (LCA), to ensure WFP are able to quickly respond and deploy food and needed resources to affected areas at the onset of the crisis. 12. Participate in the on-going review of internal processes and procedures and identify ways to increase the day-to-day efficiencies. 13. Act in an assigned emergency response capacity as required to meet emergency food assistance needs. 14. Other as required.

4Ps CORE ORGANISATIONAL CAPABILITIES

Purpose

• Understand and communicate the Strategic Objectives: Understands WFP’s Strategic Objectives and the link to own work objectives.
• Be a force for positive change: Flexibly adapts individual contributions to accommodate changes in direction from supervisors and internal/external changes (such as evolving needs of beneficiaries, new requirements of partners).
• Make the mission inspiring to our team: Recognizes and shares with team members the ways in which individual contributions relate to WFP’s mission.
• Make our mission visible in everyday actions: Sets own goals in alignment with WFP’s overall operations, and is able to communicate this link to others.

People

• Look for ways to strengthen people's skills: Assesses own strengths and weaknesses to increase self-awareness, and includes these in conversations on own developmental needs.
• Create an inclusive culture: Participates in open dialogue, and values the diverse opinion of others, regardless of background, culture, experience, or country assignment.
• Be a coach & provide constructive feedback: Proactively seeks feedback and coaching to build confidence, and develop and improve individual skills.
• Create an “I will”/”We will” spirit: Participates in accomplishing team activities and goals in the face of challenging circumstances.

Performance

• Encourage innovation & creative solutions: Shows willingness to explore and experiment with new ideas and approaches in own work.
• Focus on getting results: Consistently delivers results within individual scope of work on time, on budget and without errors.
• Make commitments and make good on commitments: Commits to upholding individual accountabilities and responsibilities in the face of ever-changing country or functional priorities.

• Be Decisive: Makes rational decisions about individual activities when faced with uncertain circumstances, including in times of ambiguity regarding information or manager direction.

  Partnership

• Connect and share across WFP units: Seeks to understand and adapt to internal or cross-unit teams’ priorities and preferred working styles.

• Build strong external partnerships: Demonstrates ability to understand and appropriately respond to and/or escalate needs of external partners.
• Be politically agile & adaptable: Portrays an informed and professional demeanor toward internal and external partners and stakeholders.
• Be clear about the value WFP brings to partnerships: Provides operational support on analyses and assessments that quantifies and demonstrates WFP’s unique value as a partner.

FUNCTIONAL CAPABILITIES

Capability Name Description of the behaviour expected for the proficiency level Supply Chain Management and Optimization Analyses context of country challenges in order to lead the design and management of supply chain network, to proactively mitigate and/or address dynamic supply chain challenges, to ensure operational optimization. Planning, Project & Resource Management Collects and analyses relevant technical data from diverse sources to forecast operational needs under various scenarios and makes evidence-based proposals. Information Management & Reporting Ability to proactively identify gaps in information and findings, analyse and evaluate information, develop statistics, and translate into information management products to facilitate decision making and demonstrate performance. Market Analysis, Contracting and Operational Execution Demonstrates ability to collect market information and process and analyse proposals in line with WFP standard rules and regulations in order to deliver efficiently. Warehouse and Inventory Management Plans, coordinates and manages service providers and warehouse operations to promote safe, efficient, and sustainable operating procedures in the face of changing climates and conditions within region of expertise. Technical Assistance and Coordination Actively establishes and maintains networks, leads coordination and the provision of technical assistance, while demonstrating the ability to represent WFP to a broad spectrum of key stakeholders (e.g. providing services, and working with NDMOs/NDMAs).

OTHER SPECIFIC JOB REQUIREMENTS

Gestion des fonds FTC

1. Coordonner l’élaboration des budgets de toutes les Activités Food du CSP (Country Strategic Plan)
2. Assurer la révision budgétaire des dits budgets chaque fois que requis
3. Analyser trimestriellement les dépenses vs les budgets et proposer les aménagements nécessaires. Assurer que les ressources du PAM sont utilisées adéquatement, dans le respect des restrictions si nécessaire
4. Coordonner une communication efficace avec le PSU (Programme Support Unit) afin d’assurer une analyse des fonds FTC FLA (Field Level Agreement) en concordance avec les budgets des Activités
5. Coordonner les dépenses de l’unité Logistique en lien avec les budgets et la disponibilité des fonds
6. Assurer une bonne communication avec la section Finance pour une mise à jour correcte dans le système des paiements logistiques, la prise en compte de toutes les déductions, et l’information des prestataires
7. Analyser mensuellement tous les engagements FTC dans Wings et s’assurer de leur conformité par rapport aux procédures
8. Assurer que la section opère dans le respect de IPSAS

Transport Overland

1. Assurer le suivi des contrats d’agence du PAM, au niveau local et régional, et veiller au respect des renouvellements dans les délais
2. Coordonner le suivi des performances des transitaires, pour améliorer les différents indicateurs liés à la livraison des vivres
3. Collecter les informations sur la sécurité des différents Corridors et agir comme force dynamique de propositions et d’alerte précoce
4. Planifier et coordonner les call forward des cargaisons des vivres à partir des ports
5. Assurer que les prestataires distillent des informations correctes et à temps pour une bonne organisation des planifications des vivres

Analyser toutes les données pertinentes du Corridor et faire un retour en cas de nécessité

Suivre le budget et les dépenses des Corridors, afin d’assurer une conformité aux procédures

CBT (Cash Based Tranfer)

1. Contribuer à l’analyse des marchés et coordonner les études de faisabilité du CBT pour les aspects logistiques
2. Contribuer activement au CBT working group du bureau en assurant la participation efficace en termes de propositions de la Logistique
3. Préparer, suivre et s’assurer que les paiements des prestataires CBT (commissions pour les institutions de micro finance, et remboursement des commerçants contractualisés) sont effectués correctement et conformément aux procédures
4. Coordonner la disponibilité et l’accessibilité des informations et données sur les activités CBT Logistique

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

• Experience in commercial or humanitarian transportation sectors. • Experience monitoring and reporting on transport and freight market conditions and trends. • Experience in dealing with shipments and clearing imports/exports with customs officials. • Experience coordinating procurement and transportation processes with other units/ teams. • Experience in warehouse and commodity management. • Experience working with corporate systems (databases, software).

TERMS AND CONDITIONS

WFP offers equal opportunities to all

WFP is committed to promoting a work culture in which every employee understands and is able to carry out their work responsibilities and maintain the dignity of their co-workers. WFP offers career opportunities for its employees and supports them in their professional development with training and continuous learning actions.

WFP is also committed to creating and maintaining a harmonious climate in the workplace, based on mutual respect and understanding, free of discrimination, harassment, sexual harassment and abuse of authority and respectful of diversity. WFP is committed to diversity and inclusion in its workforce and encourages qualified women and men from all religious and ethnic backgrounds to apply. WFP has a zero tolerance for discrimination and does not discriminate based on the status of HIV / AIDS.

Finally, WFP seeks to promote gender equality and women's empowerment and is confident that its mission to fight global hunger can only be achieved if women, men, girls and boys equal opportunity for access to resources and services and participation in decision-making roles

Contract Duration: 1 year (Renewable)

Remuneration: The gross salary for this grade varies from 20.678.000 fcfa to 26.007.000 fcfa per annum in addition to which you will be granted an allowance for spouse and dependent children under certain conditions.

Eligibility: This vacancy is open to candidates of Nigerien nationality.

Female candidates are strongly encouraged to apply.

WFP is an employer of choice for women. We value your contributions and are sensitive to your needs. That is why:

"We work to ensure that you have a work/life balance"

• 6 months maternity leave with full pay.
• breastfeeding breaks of up to 2 hours per day and rooms for nursing mothers.
• Flexible working hours (due to illness of children, spouse, etc.) including telecommuting if necessary.
• "We encourage and work to develop your career" through:
• opportunities for growth and development of leadership capabilities.
• training opportunities, capacity building to boost their career.

DEADLINE FOR APPLICATIONS

Closing date of application: May 11th 2023

Applications should be sent only on-line through WFP recruitment website.

Only shortlisted candidates will be contacted.

If you do not hear from us within 2 months, please consider your application unsuccessful.

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WFP has a zero-tolerance approach to conduct such as fraud, sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to WFP’s standards of conduct and will therefore undergo rigorous background verification internally or through third parties. Selected candidates will also be required to provide additional information as part of the verification exercise. Misrepresentation of information provided during the recruitment process may lead to disqualification or termination of employment

WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.