The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

In Syria, WFP provides food assistance to more than 4.6 million people each month. This includes families who require emergency assistance when affected by conflict and displacement and also those who need help to improve their nutrition and food security. WFP supports children across Syria with healthy meals and snacks at school, mothers with nutritious diets, and families and communities with sustainable livelihood projects.

ORGANIZATIONAL CONTEXT

These jobs are likely to be found in Headquarters (HQ), Regional Bureaux (RBs) or Country Offices (COs). In the field, role holders typically report to the Head of Field Office or the designate. In RBs and HQ, job holders report to a more senior Logistics Officer. Job holders are likely to be working closely with a more experienced professional staff member receiving guidance and regular feedback on work performed.

The Logistics Officer will work in the Supply Chain Unit and in collaboration with the other units of WFP

This post is based in Damascus and follow under the direct supervision of the Supply Chain Officer Support Services in Damascus.

KEY ACCOUNTABILITIES (not all-inclusive)

Within delegated authority, the Logistics Officer will be responsible for the following duties:

Supervise and guide the Commodity Accounting unit throughout the CO.
Ensure adequate Commodity Accounting controls in relation to Logistics Execution Support System (LESS) are in place in the CO/FO and regularly monitor compliance; including clear documentation flow, good quality documentation and accurate, qualitative and timely data input;
Ensure Commodity Accounting principles (in line with LESS requirements) have been established and are followed in the CO/Sub-Offices (SO); standard logistics business processes/SOPs have been established and are followed in the CO/SO.
Ensure CO/FO organizes timely and regular Physical count exercises, capturing the physical stock counts, with regular and systematic individual and collective reconciliation (physical Stocks vs LESS system stocks) per store, warehouse and date;
Ensure full and timely compliance to cooperate reporting requirements (IPSAS Compliance, SPR, Stock reports, unconfirmed deliveries, Commodity age reports, etc.)
Develop staff capacity by developing and implementing training strategy based on identified training needs of all stakeholders (Logistics, Program, Resource Management and other key users) in WFP supply chain.
Provide oversight, guidance and support to logistics staffs performing day to day operational activities in the system in line with their duties and responsibilities.
Ensure clear commodity accounting guidance on: 1)Project closure and Resource Transfers, 2)Loans Management and control 3)Commodity status management 4)Loss recording;
Work closely with the Regional and Country Office Pipeline, Program units to ensure that all loans, swaps, repayments and diversions are properly recorded and provide regular status to CO Management;
Closely monitor backlog build-up, for whatever reason (i.e. connectivity) and ensure procedures are in place and are followed.
Guide/support backlog data entry, as required, to bring system to live operations.
Review LESS setup in the whole Country with focus on Connectivity, Staffing, reporting lines and requirements/SOPs. Liaising with Logistics Officers in the various Sub Offices, review Warehouse Capacity and utilization.
Ensuring that all cargo for CO are handled following established SOPs, Stock movements are captured and monitor with system support, reconciling all Vessel Arrivals and discharge, and meeting all reporting requirements.
Review and optimize Invoice processing procedures in the CO, ensuring the timely payments of invoices; establish and maintain a system of invoice tracking from receipt to payment;
Plan and organize regular discussions with Transporters, providing training and refreshers sessions on WFP standard business processes, SOPs and operations, with keen objective of improving working relationship

STANDARD MINIMUM QUALIFICATIONS

Education: Advanced University degree in Transport Economics, Supply Chain, Logistics, Engineering, Business Management and Administration, Shipping, Maritime Law or other related field, or First University degree with additional years of related work experience and/or training/courses.

Experience: One year post graduate relevant professional experience with Master’s Degree, or three years post graduate relevant professional experience with a first University Degree

Language: Fluency in both oral and written communication in Arabic and English

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

• Experience coordinating service providers’ contract execution. • Experience arranging supplier deliveries and the discharge of WFP vessels (rail, air, or sea). • Experience in evaluating offers and writing proposals. • Experience in report writing.

4Ps CORE ORGANISATIONAL CAPABILITIES

Purpose

Understand and communicate the Strategic Objectives: Understands WFP’s Strategic Objectives and the link to own work objectives.
Be a force for positive change: Flexibly adapts individual contributions to accommodate changes in direction from supervisors and internal/external changes (such as evolving needs of beneficiaries, new requirements of partners).
Make the mission inspiring to our team: Recognizes and shares with team members the ways in which individual contributions relate to WFP’s mission.
Make our mission visible in everyday actions: Sets own goals in alignment with WFP’s overall operations, and is able to communicate this link to others.

People

Look for ways to strengthen people's skills: Assesses own strengths and weaknesses to increase self-awareness, and includes these in conversations on own developmental needs.
Create an inclusive culture: Participates in open dialogue, and values the diverse opinion of others, regardless of background, culture, experience, or country assignment.
Be a coach & provide constructive feedback: Proactively seeks feedback and coaching to build confidence, and develop and improve individual skills.
Create an “I will”/”We will” spirit: Participates in accomplishing team activities and goals in the face of challenging circumstances.

Performance

Encourage innovation & creative solutions: Shows willingness to explore and experiment with new ideas and approaches in own work.
Focus on getting results: Consistently delivers results within individual scope of work on time, on budget and without errors.
Make commitments and make good on commitments: Commits to upholding individual accountabilities and responsibilities in the face of ever-changing country or functional priorities.
Be Decisive: Makes rational decisions about individual activities when faced with uncertain circumstances, including in times of ambiguity regarding information or manager direction.

Partnership

Connect and share across WFP units: Seeks to understand and adapt to internal or cross-unit teams’ priorities and preferred working styles.
Build strong external partnerships: Demonstrates ability to understand and appropriately respond to and/or escalate needs of external partners.
Be politically agile & adaptable: Portrays an informed and professional demeanor toward internal and external partners and stakeholders.
Be clear about the value WFP brings to partnerships: Provides operational support on analyses and assessments that quantifies and demonstrates WFP’s unique value as a partner.

FUNCTIONAL CAPABILITIES

TERMS AND CONDITIONS

Please upload your professional CV in English in PDF format making sure to include the following in terms of “Experience”:

Company/Organization name and scope of work of the organization
Exact Position Title
Contract type: part-time, full-time, volunteer, consultant, or freelancer
Start and End date of Employment for each position: From (dd/mm/yyyy) to (dd/mm/yyyy)
Responssibilitie: To mention the main responsibilities that highlight your gained skills and experience
A proof of your experience will be required in the final stage of recruitment.

Only shortlisted candidates will be invited to the next stage of the selection process Candidates must get an auto confirmation email once application is submitted.

HOW TO APPLY

If any of the below links do not work by clicking on it, please copy and paste it in the browser address bar:

Internal candidates: https://performancemanager5.successfactors.eu/sf/jobreq?jobId=130723&company=C0000168410P

External candidates: https://job-listing.wfp.org/sfcareer/jobreqcareer?jobId=130723&company=C0000168410P

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Qualified female applicants are especially encouraged to apply

WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.

Apply now

Added 3 years ago - Updated 3 years ago - Source: wfp.org