Logistics Officer (CBT) SC8 - Pemba

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WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles.

Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance.

ABOUT WFP

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

ORGANIZATIONAL CONTEXT

At this level, job holders have independent responsibility for technical, specialised work including planning, organisation and coordination and setting objectives for all assistance modalities for both WFP and logistics common services. They deal with issues that are often undefined and involve areas of uncertainty and complex inter-relationships. The instructions received are broad and the job holders consistently demonstrate a high degree of responsibility and initiative to independently manage activities and respond to queries. Job holders are expected to motivate and develop a team of support staff and/or are responsible for specialised support service(s) where the work is undertaken with the help of specially designed techniques, methods and processes.

JOB PURPOSE

Following the March 2020 security unrest in several districts of Cabo Delgado province, WFP operations in this province increased in response. These support operations have further increased recently following further displacement. It is foreseen that assistant to the IPDs in form of both food & CBT will continue for most throughout 2021, therefore necessitating the need for a Senior Logistics Assistant to manage CBT activities in Pemba.

STANDARD MINIMUM QUALIFICATIONS

Education: Advanced University degree in Transport Economics, Supply Chain, Logistics, Engineering, Business Management or other related field, or First University degree with additional years of related work experience and/or training/courses

Experience: 3 years of experience in Procurement, retail assessment and management, Logitics, commercial or humanitarian transportation or warehousing sectors is desireble; experience working with corporate systems (databases or Microsoft software) also recommended

Language: Fluency in Portuguese and English language

Knowledge and Skills: Understanding of suply chain operations

KNOWLEDGE & SKILLS

E****xperience coordinating service providers’ contract execution

Experience in commercial or humanitarian transportation or warehousing sectors is desirable;

Experience in evaluating offers and writing proposals.

Experience in report writing.

Experience working with corporate systems (databases or Microsoft software) also recommended.

KEY ACCOUNTABILITIES (not all-inclusive)

1. Under direct supervison of the Logistics Officer or delegated authority, provide support to Logistics operation and activities, follwing the standards processes and facilitating, directly or indirectly, the effective delivery of CBT food assistance to beneficiaries.
2. Manage the plan and implementation of innovative supply chain operations, initiatives and services to ensure timely, cost-effective CBT operation in Cabo delgado.
3. Provide technical advice and identify opportunities for improvement and innovation initiatives analyzing best practices from the humanitarian and private sector.
4. Manage the logistics retailers'contracts, including performance monitoring and measurments
5. Build productive partnerships and collaborate with counterparts in the key supply chain functions to ensure an integrated supply chain approach to food assistance and cross-functional operational alignment.
6. Oversee the retailers claims processing and eusure that its performend in timmely and efficient manners, as well as in full complince with WFP standard procedures.
7. Build retailers capacity to ensure coordinated and cost-effective supply chain operations.
8. Assist in monitoring the invnetory management process to track trends and account for the inventory status from the source to the beneficiary.
9. Close monitor the retailers performance, in particular regarding the quality of commodities rendered to the benefiaicaires.

10. Act as linckage between WFP units and the contracted retailers.

11. Conduct regular retail assessments and provide recommendation to improve WFP CBT response in Cabo Delgado

12. Implement all loss mitigation procedures in place and report on all loses incurred.

13. Work closely with Program teams on distribuiton plans and ensure that retailers are timely informed, as well as has sufficient stocks to meet the demand.

14. Liaise with internal and external stakeholders to support efficient logistics operation management.

15. Provide guidelines to other support staff, in order to assist them in completeing their tasks to agreed standards and deadlines.

16. Elaborate daily/weekly/monthly progress reports.

17. Supervise staff as required.

18. Do other logistics related tasks as required.

4Ps CORE ORGANISATIONAL CAPABILITIES

Purpose

• Understand and communicate the Strategic Objectives: Coaches team in the most effective ways to communicate WFP’s Strategic Objectives to WFP team and partners in the field.
• Be a force for positive change: Implements new methods or tools to improve team’s work processes and productivity.
• Make the mission inspiring to our team: Maps team’s activities and tasks to specific successes in beneficiary communities to showcase positive impact.
• Make our mission visible in everyday actions: Explains to teammates how each unit contributes to the overall WFP mission.

People

• Look for ways to strengthen people's skills: Identifies skill development opportunities such as training modules or on-the-job experiences for self, colleagues and direct reports.
• Create an inclusive culture: Facilitates team building activities to build rapport in own unit.
• Be a coach & provide constructive feedback: Facilitates the pairing of junior colleagues with coaches within own team.
• Create an “I will”/”We will” spirit: Proactively anticipates potential challenges and develops mitigation plans to ensure that team meets goals and targets.

Performance

• Encourage innovation & creative solutions: Identifies opportunities to be creative in own work and to help team be more innovative and accurate in their respective tasks and areas of work.
• Focus on getting results: Monitors team’s deliverables and provides feedback to ensure outcomes are delivered consistently and accurately.
• Make commitments and make good on commitments: Provides accurate guidance to team on expected responsibilities and tasks, whilst also upholding own commitment to the team.
• Be Decisive: Sets an example and provides guidance to junior team members on when to escalate issues when faced with challenging issues in the workplace or in the field.

Partnership

• Connect and share across WFP units: Facilitates partnerships with other WFP units to accomplish missions in the field.
• Build strong external partnerships: Sets an example and provides guidance to team on how to build relationships with external partners.
• Be politically agile & adaptable: Articulates to colleagues or direct reports the value of contributing to other WFP teams and agency partnerships in fulfilling WFP’s goals and objectives.
• Be clear about the value WFP brings to partnerships: Organizes, monitors, and prioritizes own and team’s efforts to ensure that they will fulfill the needs of internal and external partners.

FUNCTIONAL CAPABILITIES

Capability Name Description of the behaviour expected for the proficiency level Supply Chain Management and Optimization Demonstrates ability to design basic supply chain networks, including appropriately assessing and escalating challenges to ensure that WFP is able to provide consistent and uninterrupted service to its beneficiaries and partners. Planning, Project & Resource Management Collects and analyses relevant technical data from diverse sources to forecast operational needs under various scenarios and makes evidence-based proposals. Information Management & Reporting Liaises with internal and external stakeholders to consolidate preliminary data analysis, draft reports and disseminate information that represents concerns and trends. Market Analysis, Contracting and Operational Execution Demonstrates ability to collect market information and process and analyse proposals in line with WFP standard rules and regulations in order to deliver efficiently. Warehouse and Inventory Management Demonstrates ability to implement operational warehouse procedures and normative guidance in order to manage WFP’s warehouse, handle inventory effectively through corporate systems, and ensure loss mitigation. Technical Assistance and Coordination Demonstrates abilities to provide basic technical advice and maintain effective (inclusive, collaborative, unified) logistics coordination mechanisms with humanitarian partners and other relevant stakeholders.

TERMS AND CONDITIONS

This position is only applicable to internal WFP national staff

Type of contract: Sercive Contract (SC8)

Duration: 12 months

Duty Station: Pemba

DEADLINE FOR APPLICATIONS

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Female applicants and qualified applicants are especially encouraged to apply

WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.