Logistics Manager ( Afghan Nationals Only )

Job Description

- Manage materials receiving process by ensuring that received documents are cross checked and Goods inspected. - Make sure that the documents and materials received from suppliers and other sources are accurate and complete. - Liaise with the Supply Chain manager and Supply Chain coordinator to advise Programs of potential inventory shortages and to provide update on stock levels. - Ensure that the cold chain system is organized, and that “keep-cool” items are handled appropriately. - Ensure timely dispatch of materials from the stores and accurate update of appropriate dispatch documents. - Implement GSC SOPs on assets and inventory management. - Handle all Contribution in Kind (CIK) and Closed Grant Inventory - Organize the replenishment of stock items as need arises based on an approved purchase requisition. - Stock cards, bin cards and inventory systems are regularly updated. - Standard warehouse documentation processes such as delivery Report, Waybills, Store Release, Bin Cards, and Stock Cards are accurately Implemented in accordance with IRC SOPs - Warehouse activity book recording (i.e., Warehouse Register) for all outgoing and incoming receipts and activities maintained. - That Warehouse Authorization Schedule is up to date and implemented. - 20% inventory cycle count for all stock is conducted monthly or as per IRC Inventory management SOPs. - Internal inventory checks are conducted, and appropriate records accurately kept. - The correct stock procedures, (FIFO, FEFO, and LIFO) for goods in the warehouse are used. - That the storage facilities are well arranged with appropriate layout, and signs display in strategic locations. - The assignment of tasks and supervision of the working of warehouse personnel, including casual labourers is done. - That Year-end inventory counts exercise is conducted and provide accurate reports. - Ensure physical security of the Warehouse by restricting visitors and any other unauthorized persons. - Implement and ensure clear safety procedures. - Ensure the maintenance of warehouse building(s), fittings and equipment. - Ensure warehouse is regularly fumigated against pest, rats, rodents etc., - Ensure fire extinguishers are well maintained and periodically serviced. - Ensuring that all assets are controlled and managed properly in accordance to donor-specific polices. - The implementation and/or maintenance of standard IRC assets management policies and procedures. - Update the Asset register, and the inventory list for assets and expendable store and produce monthly reports. - Work closely with supervisor to dispose assets including Auction, transfer, and donation process management in line with donor regulations and approval, with reference to organization policy. - Conduct asset inventory (physical count) during the reporting period. - Pull out updated asset list for end of grant report and develop assets running cost analysis. - Prepare and submit accurate inventory and Asset reports to supervisor on time as per donor regulations for Asset. - Support with developing and updating of warehouse material distribution plans as required. - Identify, document and timely report any IRC Inventory management deviations following the mechanism in place for appropriate follow up. - Ensure all staff (international and national) are familiar and comply fully with the IRC Way policies. - Implement and sustain segregation duties in Inventory and asset management and other related functions. - Review and provide feedback on assigned supply chain reports submitted by country offices. - Develop and support implementation of improvement plans. - Promptly Inform the Supply Chain coordinator/Deputy Director for Operations and/or County Director any areas of concern or potential or suspected supply chain policy violations. - Provide constructive support to other functions to ensure effective, compliance to policies & procedures. - Implement discrete, time-bound Inventory and asset management initiatives which improve performance or compliance (i.e., implementing post-audit corrective action plan). - Support recruitment of Warehouse staff (written tests and interviews) through the effective utilization of the IRC supply chain competency matrix. - Ensure each team members' objectives are set following the organizational unit visions as well as operations context(s); - Provide face to face and remote orientation to newly hired supply chain staff, in designated countries. - Assess supply chain staff competency and training gaps and develop appropriate intervention programs. - Deliver Training and Professional development programs. - Coordinate training and maintain training records.

Qualifications

- Bachelor’s degree in relevant area (procurement, logistics, or administration). MBA degree is preferred. - At least 4- 5 years of relevant work experience in areas such as procurement, logistics, office/business administration in humanitarian and development sectors. - Basic technical knowledge in an area of Humanitarian Procurement and Logistics; (e.g., Economic Wellbeing, Education, Health, Empowerment, and Safety etc.). - At least 2 years proven contract management and staff management experience. - Proven ability to develop staff and provide training on systems and procedures. - Committed team player and ability to work within a multicultural team. - Ability to understand and implement organizational and donor policies. - Strong computer skills in Microsoft packages, including Excel, Word, and Outlook (particular emphasis on Excel). - Ability to manage and prioritize a varied workload in a dynamic work environment. - A flexible approach to work & willingness to take on extra duties, work additional hours or on weekends as required. - Excellent attention to detail. - Trustworthy and honest; and - Professional ability to write, speak and work in English, Pashto, and Dari. - Expert knowledge of technical regulations related to humanitarian procurement/ supply chain. - Strong capacity to manage time and competing priorities. - Excellent organizational, analytical, oral, and written communications skills in English, Pashto, and Dari - Very good understanding of MS office applications and any other Logistics ERP systems. - Positive attitude with demonstration of leadership role model. - Flexible and adaptable to the context and driver to achieve result.