Logistics Coordinator Ukraine - Dnipro

Contract

This is a Professional contract, Grade 7 (NRC) contract. More about Professional contract, Grade 7 (NRC) contracts.

Generic responsibilities

• Adherence to NRC policies, guidance and procedures.
• Implement NRC’s systems and procedures at the area level.
• Ensure adherence to NRC policies, handbooks, guidelines and donor requirements.
• Prepare and submit reports and analyses.
• Ensure proper filing of all support documents.
• Advice line managers in Logistics related procedures and provide training for the Logistics team
• Management of support team.
• Ensure development and implementation of administrative systems and procedures.
• Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards & principles within NRC and amongst beneficiaries served by NRC.
• Focus on anti-corruption, transparency and cost-efficiency in all processes (e.g. in procurement, vehicle management, asset management).

Specific responsibilities

• Oversee the Goods delivery from/To NRC warehouses, Suppliers and other locations from start to finish (including requisitioning, receiving, storing, issuing and delivering goods).
• Supervise the management of the warehousing activities in the East area and at the linked field offices.
• Plan and execute Logistics activities so NRC’s resources are used most effectively.
• Follow-up and manage the lease of property (offices, warehouses, fleet, accommodation, IT equipment) and the running of those agreements.
• Coordinate with Access and HSS teams for issuing the required Permits/Approvals for Vehicles and goods movements between locations.
• Train Logistics team on NRC logistics Handbook, logistics policies and guidance as needed.
• Provide training for line managers (Non-Logistics staff) on the logistics process, particularly in procurement procedures, fleet management and stock management requirements.
• Ensure efficient and effective coordination with other Support functions, especially Finance.
• Manage ongoing local procurement and explore the options to further expand the potential procurement opportunities at the area level, regular search for suppliers within a prequalification process and timely update the vendor database and continuously update the suppliers' performance information.
• Ensure that all procurements are in line with NRC procedures and serve the best interests of NRC and its operations (quality of goods, timely delivery, value for money).
• Ensure proper Assets management, the establishment of the assets list and update it regularly.
• Ensure the regular Assets and stock checks/inventory on monthly basis.
• Supervise the management of the NRC fleet at the area level.
• Ensure regular logistics/Procurement and fleet reports are submitted regularly to the relevant stakeholders.
• Train, coach and guide Logistics staff to perform tasks more independently within the areas of their duty and assigned tasks.
• Lead the Market Analysis process and contribute to it as assigned by the line manager.
• Report all potential fraud cases to the Line Manager.
• Perform any other duties assigned by the Line Manager.

Critical interfaces

• NRC staff (at the Area and CO).
• Suppliers.
• Local Partners.

Scale and scope of the position

Staff:

4 Direct and 10 indirect

Stakeholders:

N/A

Budgets:

-

Information:

Office365, OKTA, Agresso, Intranet, filing system, Terramar fleet software.

Legal or compliance:

Terms of employment, Code of conduct, Security Management Policy, NRC People

1. Competencies

Professional competencies

• Bachelor’s degree in relevant field.
• Minimum 3 years of experience working in a humanitarian organization.
• Previous experience from working in complex and volatile contexts.
• Fluency in English.
• Fluency in Ukrainian and Russian.
• Experience cars mechanic is a plus.

Behavioural competencies

• Strong context monitoring and analytical skills.
• Resilience and ability to work in insecure environments.
• Strategic thinking.
• Ability to empower and build trust.
• Ability to plan.

2. Performance Management

• The Job Description

• The Work and Development Plan

• The Mid-term/End-of-trial Period Performance Review Template

• The End-term Performance Review Template

• The NRC Competency Framework