Logistics Coordinator South Sudan Wau

Contract

This is a Professional contract, Grade 7 (NRC) contract. More about Professional contract, Grade 7 (NRC) contracts.

Job Description

A job description is a written statement that describes the employee’s role and responsibilities. The role and responsibilities shall be executed within the NRC framework. The job description facilitates the recruitment process by stating the necessary competencies. It is mandatory for all positions.

Position: Logistics & Procurement Coordinator

Reports to: Area Manager

Supervision of: Logistics Officers and Drivers

Duty station: Wau with operations in Alek and Aweil

Travel: 50% to other field offices in the North

Project number: SSFM2105/2455188; SSFM2123/2455188; SSFM215/2455188

Duration and type of contract: 6 months with possibility of Extension

All NRC employees are expected to work in accordance with the organisation’s core values: dedication, innovation, inclusivity and accountability. These attitudes and believes shall guide our actions and relationships.

1. Role and responsibilities

The purpose of a Logistics Coordinator Procurement is to implement delegated area of responsibility. The following is a brief description of the role.

Generic responsibilities (max 10)

These responsibilities shall be the same for all positions with the same title. The responsibilities shall be short and essential. Details belong in the Work and Development plan.

1. Implement NRC’s systems and procedures at area level
2. Ensure adherence to NRC policies, handbooks, guidelines and donor requirements
3. Prepare and submit reports and analysis
4. Ensure proper filing of all support documents
5. Support line managers in procedures and require support team trainings
6. Management of logistics team
7. Provide anti corruption, transparency and cost efficiency focus in all processes (e.g. in procurement, vehicle management, asset management)
8. Ensure safe and efficient transport of staff and materials/goods

Specific responsibilities

These responsibilities shall be adapted to the particularities of the job location and context, phase of operation, strategic focus and type of programme intervention. This section shall be revised whenever a new employee is hired or the context changes significantly.

• Allocation of duties and giving assignment to ensure that day today activities are completed timely.
• Setting clear objective and monitor process to meet deadline.
• Provide anti corruption, transparency and cost efficiency focus in all processes (e.g. in procurement, vehicle management, asset management)
• Ensure safe and efficient transport of staff and materials/goods
• Perform any other duties as may be delegated from time to time by the Logistics Manager/Area Manager or Country Director

Critical interfaces

By interfaces, NRC means processes and projects that are interlinked with other departments/units or persons. Relevant interfaces for this position are:

• Country Office Logistics Staff

• Programme teams

• Finance department

Scale and scope of position

Staff:

4 project officers, 9 drivers (13 staff in total)

Stakeholders:

RRC, INGOs, local NGOs, UN Agencies, governmental bodies

Budgets:

List of budgets covered by postholder, and size of budget

Information:

Brief description of the information resources the postholder is responsible for at CO level (e.g. GORS, Agresso, Webcruiter, Intranet)

Legal or compliance:

Brief description of any legal or compliance responsibility the postholder has (term of employment, vendors, donors)

2. Competencies

Competencies are important in order for the employee and the organisation to deliver desired results. They are relevant for all staff and are divided into the following two categories:

1. Professional competencies

These are skills, knowledge and experience that are important for effective performance.

Generic professional competencies:

• Experience of working as a Logistics Coordinator in a humanitarian/recovery context

• Computer Literate;
• Previous experience from working in complex and volatile contexts
• Documented results related to the position’s responsibilities

• Knowledge about own leadership skills/profile

• Fluency in English, both written and verbal

Context/ Specific skills, knowledge and experience:

• Knowledge of the context in South Sudan

• Knowledge of the local language

2. Behavioral competencies (max 6)

These are personal qualities that influence how successful people are in their job. NRC’s Competency Framework states 12 behavioural competencies, and the following are essential for this position:

• Managing resources to optimize results
• Managing performance and development
• Analyzing
• Handling insecure environments
• Empowering and building trust

3. Performance Management

The employee will be accountable for the responsibilities and the competencies, in accordance with the NRC Performance Management Manual. The following documents will be used for performance reviews:

• The Job Description

• The Work and Development Plan

• The Mid-term/End-of-trial Period Performance Review Template

• The End-term Performance Review Template

• The NRC Competency Framework