Logistics Coordinator South Sudan Juba

Logistics & Procurement

Overview

Coordinate logistics and procurement functions for RRT

You have:

• Bachelor's degree in Logistics and Procurement
• Experience from working in related field
• Knowledge of the South Sudan context
• Proven communication and leadership skills
• Fluent in English
• Ability to work under stress and meet deadlines
• High-level competency in computer skills
• Documented results related to position responsibilities
• Ability to work with diplomacy and sensitivity in cultural contexts

Contract

This is a Professional contract, Grade 7 (NRC) contract. More about Professional contract, Grade 7 (NRC) contracts.

Job Description

A job description is a written statement that describes the employee’s role and responsibilities. The role and responsibilities shall be executed within the NRC framework. The job description facilitates the recruitment process by stating the necessary competencies. It is mandatory for all positions.

Position: Logistics Coordinator

Reports to: Emergency Manager

Supervision of: Logistics Officer

Duty station: Juba

Travel: 50%

Project number:

Duration and type of contract: Up to Mar 31, 2022 with possibility of extension depending on funding and performance

All NRC employees are expected to work in accordance with the organisation’s core values: dedication, innovation, inclusivity and accountability. These attitudes and believes shall guide our actions and relationships.

1. Role and responsibilities

The purpose of the Coordinator position is day to day implementation of the Logistics and Procurement functions responsibilities as delegated by supervisor.

Generic responsibilities (max 10)

These responsibilities shall be the same for all positions with the same title. The responsibilities shall be short and essential. Details belong in the Work and Development plan.

1. Implement NRC’s systems and procedures at area level
2. Ensure adherence to NRC policies, handbooks, guidelines and donor requirements
3. Prepare and submit reports and analysis
4. Ensure proper filing of all support documents
5. Support line managers in procedures and require support team trainings
6. Management of support team
7. Ensure high technical quality and transparent processes
8. Assist the Country emergency Manager to develop, Manage and Monitor the Budgets according to financial handbook and donor requirement
9. Implement delegated procurement support function portfolio according to plan action
10. Conduct market price survey and produce price list for goods works and services

Specific responsibilities

These responsibilities shall be adapted to the particularities of the job location and context, phase of operation, strategic focus and type of programme intervention. This section shall be revised whenever a new employee is hired or the context changes significantly.

• Assist PMs to develop, coordinate and Manage RRT projects in line with proposals, strategies and donor requirement
• Assist the PMs to manage, train and develop the rapid response team RRT
• Transparent and cost efficient procurement of goods works and services
• Develop and prepare status reports as required by management
• Assist the CEM in project documentation and ensuring proper filing of documents
• Promote and shares ideas for improvement of support function
• Conduct market price survey and produce price list for goods works and services
• Provide support to PM, PC for RRT mission on mission activation.
• Manage RRT and ERRM warehouses and stock according to NRC Logistics handbook.
• Follow up on all procurement related to ERRM and RRT, ensure quality and timely delivery.
• Represent ERRM and RRT teams in Procurement related meetings.
• Prepare procurement plans and ensure that all PRs have been raised and delivered accordingly.
• Attend mission activation meetings to ensure the timely preparatory activities.
• Provide logistical support for the team going for mission.
• Provide help to procurement section for urgent procurement for RRT
• Plans and coordinate deliveries with relevant colleagues within logistics department
• Organizes for cargo transportation to the field offices
• Coordinates passengers’ movement plan and flight books
• Review budgets for timely spending with the support of the PMs and PCs
• Performs performance management for Logistics officers in his/her team
• Filing and archiving of Project reports and documents
• Performs any other responsibilities as assigned by the line manager
• Conduct market assessments, prepare market assessment reports and support Programme staff in the field.

Critical interfaces

By interfaces, NRC means processes and projects that are interlinked with other departments/units or persons. Relevant interfaces for this position are:

• Finance, Logistics and Project managers and Program staff
• HR department

Scale and scope of position

Staff:

Logistics officers

Stakeholders:

WFP team ,ECHO ,IOM Logistics cluster and other project donors

Budgets:

ECHO, SIDA, SIDA RRM, NMFA, NMFA Flex, BHA, OFDA, USAID, OCHA, WFP, etc.

Information:

Nil

Legal or compliance:

NRC Logistics handbook

2. Competencies

Competencies are important in order for the employee and the organisation to deliver desired results. They are relevant for all staff and are divided into the following two categories:

1. Value driven competencies

Values are aspirational attitudes and beliefs that influence the way people conduct themselves. NRC’s values are: Dedicated, Innovated, Inclusive and Accountable.

2. Professional competencies

These are skills, knowledge and experience that are important for effective performance.

Generic professional competencies:

• Experience from working in related field.

• Previous experience from working in complex and volatile contexts

• Documented results related to the position’s responsibilities

Context/ Specific skills, knowledge and experience:

• Knowledge of the South Sudan context

• Logistics and Procurement degree (Bachelor degree)
• Must be able to prioritize and have excellent multi-tasking and documentation skills.
• Good problem-solving skills, diplomatic and self-directed.
• High-level competency in computer skills (common Microsoft Windows and Office applications)
• Proven communication, interpersonal, representation, negotiation and leadership skills
• Fluent in English (Knowing other local languages is a plus)

3. Behavioural competencies (max 6)

These are personal qualities that influence how successful people are in their job. NRC’s Competency Framework states 12 behavioural competencies and the following are essential for this position:

• Handling insecure environment
• Planning and delivering results
• Empowering and building trust
• Communicating with impact and respect
• Ability to work under stressful condition, meet deadlines and travel extensively at short notice to support field operations or capacity building
• Ability to work with diplomacy, tactics and sensitivity and experience in working within different cultural context requiring cultural sensitivity
• Well- developed interpersonal and team skills and proven ability to be flexible in demanding situation and ability to work under pressure in response to change needs
• Motivated and dedicated to NRC values and ways of working
• High degree of creativity and initiating new ideas
• Transparent and accountable
• Manage resources to optimize result
• Managing performance and development

3. Performance Management

The employee will be accountable for the responsibilities and the competencies, in accordance with the NRC Performance Management Manual. The following documents will be used for performance reviews:

• The Job Description

• The Work and Development Plan

• The Mid-term/End-of-trial Period Performance Review Template

• The End-term Performance Review Template

• The NRC Competency Framework

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Potential interview questions

Added 4 years ago - Updated 1 year ago - Source: nrc.no