Logistics Coordinator -Poland (national)

Logistics & Procurement

Overview

Manage logistics operations and procurement for NRC Poland.

You have:

• Bachelor degree or higher in Procurement, Logistics or related fields.
• Minimum 4 years experience in procurement and contracts management at a senior level preferably within a humanitarian context.
• Good working knowledge of international supply chain operations.
• Experience and knowledge of key institutional donors procurement rules and regulations.
• Proven management experience, including training and capacity building of national staff.
• Highly organized with strong administration and information management skills.
• Strong interpersonal and communication skills.
• A high level of computer literacy.
• Fluency in both Polish and English, both written and verbal.

Contract

This is a Professional contract, Grade 7 (NRC) contract. More about Professional contract, Grade 7 (NRC) contracts.

Background

The Norwegian Refugee Council has been present in Ukraine since 2014, helping more than 700,000 people with food, shelter, water, sanitation, and legal assistance. Rapid change of situation in February 2022 during which whole Ukraine became affected by the conflict required significant scale-up of emergency programmes.

In response to the large-scale of displacement of refugees fleeing Ukraine, NRC is in the process of setting up humanitarian operations for refugees arriving in Poland, Romania and Moldova. NRC will respond, focusing on an integrated approach that combines our sectoral areas of expertise – education, protection, urban displacement outside camps, legal aid (ICLA) and shelter – working to a great extent through local partners.

Under the supervision of the Country Director, the Logistics Coordinator will be responsible for managing NRC Poland’s Logistics operations, which include procurement of goods and services required by the NRC Poland programmes are carried out in compliance with NRC’s procurement policies, relevant national and international procedures, donor rules and regulations.

Responsibilities for the role are:

• Adherence to NRC policies, guidance and procedures
• Implement NRC’s systems and procedures at Country level
• Ensure adherence to NRC policies, handbooks, guidelines and donor requirements
• Prepare and submit reports and analysis
• Ensure proper filing of all support documents
• Support line managers in procedures and require support team trainings
• Management of support team
• Ensure development and implementation of administrative systems and procedures.

Specific responsibilities;

• Manage NRC Poland’s procurement operations in line with programmatic requirements, whilst ensuring compliance with NRC’s procurement policies and procedures, donor rules and regulations, Securing Supporting Documentation (SSD) policy and standardized filing system
• Monitor the validity of NRC Poland’s Framework Agreements and ensure they are renewed in a timely fashion and in line with the policies and procedures
• Participate in PCM stages to understand the programmatic needs and provide inputs on procurement processes, including reviewing the donors’ procurement rules and regulations and updating the tracking tool. In addition to regular review of Project Procurement Plans and consolidating data into the Country Procurement Plan
• Manage the expansion of NRC Poland’s existing supplier portfolio and ensure professional management of suppliers and contractors at all times;
• Coordinate with Support & programme team for the submission of reports and audits. Prepare and validate monthly KPI reports related to procurement, including monitoring procurement needs and trends, identifying and addressing any potential gaps to improve the efficiency of NRC Poalnd’s procurement services.
• Contribute and provide information to assist in the development of procurement related SoPs, systems, tools, procedures and templates at the Country Office levels.
• Develop the Asset and Warehousing management systems and conduct spot checks
• Ensuring that the regular physical check is conducted twice a year for all fixed assets, and reporting the assets status to relevant managers including damaged or obsolete items.
• Conduct periodical Corruption Risk Mapping (CRM) checks requested by Compliance department on fleet, assets and procurement.

Below is the general person profile that we are seeking:

• Qualification requirement: Bachelor degree or higher in Procurement, Logistics or related fields
• Minimum 4 years experience in procurement and contracts management at a senior level preferably within a humanitarian context;
• Good working knowledge of international supply chain operations;
• Experience and knowledge of key institutional donors procurement rules and regulations;
• Proven management experience, including training and capacity building of national staff;
• Highly organized with strong administration and information management skills;
• Strong interpersonal and communication skills;
• A high level of computer literacy;
• Fluency in both Polish and English, both written and verbal

What We Offer

• Duty Station: Warsaw (Poland)
• Contract: up to 30th June 2023 with the possibility of extension for the majority of positions
• NRC’s Salary Scale: NRC offers a competitive compensation and benefits package.
• Start date: Immediately – within the next few months

We also encourage you to share this widely with your other colleagues in the humanitarian sector.

Applications will be reviewed on ongoing basis. Due to large response, NRC will not provide feedback to those candidates who do not meet criteria and/or not follow the application process.

Apply now

Potential interview questions

Added 3 years ago - Updated 1 year ago - Source: nrc.no