Logistics Coordinator Afghanistan Kandahar

Contract

This is a Professional contract, Grade 7 (NRC) contract. More about Professional contract, Grade 7 (NRC) contracts.

Purpose of the Job:

The Logistics Coordinator is responsible for the coordination of logistical matters for the Kandahar area Office and also provide support to the field offices when required.

You can read more about this position at Job Description & NRC Grade Structure

Responsibilities:

• Implement NRC’s logistical systems and procedures at area level
• Ensure adherence to Logistics Handbook, other NRC policies and donor requirements
• Provide anti-corruption, transparency and cost efficiency focus in all processes (e.g. in procurement, vehicle management, asset management)
• Ensure safe and efficient transport of staff and materials/goods
• Supervision, training and development of logistical team
• Prepare and submit periodic reports and plans as required
• Ensure proper filing of all logistics documents in all offices
• Train and support and project staff in all field of logistics

Specific responsibilities:

• Ensure compliance with NRC policies and practices with respect to code of conduct, health and safety, etc.

• External representation with ministries and partners where required. Representation of logistics internally with Area Management, Kabul Support team.

• Office and other internal stakeholders.
• Logistics input for donor proposals, donor reports, project review meetings and audits.
• Training of Logistics and non-logistics staff on logistics processes, procedures and policies.
• Field support visit plans.

Reporting:

• Bi-weekly activities report.
• Review, provide feedback, and consolidate all south Area monthly logistics reports. Share final and consolidated reports with Area Support

Fleet Management:

• Ensure fleet is managed in-line with NRC Afghanistan fleet management SOPs and global procedures – this includes ensuring all required vehicle

• documents are in place and all fleet is adequately equipped.

• Ensure that insurance is in place for all vehicles.

Stock & Asset Management:

• Make sure that stock management SOPs and global policies are adhered to.

• Lead on disposal process of damaged assets and inventory items.

• Ensure management of assets through Agresso asset management module.

• Ensure regular stock checks and asset & inventory verifications are completed, documented

Procurement:

• Review procurement plans for all grants and consolidate these regularly into an area level procurement plan.

• Collection of price list surveys and leading on market reviews where appropriate.

• Ensure set-up and management of Framework Agreements for the Kandahar area office.

• Preparation of tender documents for national tenders and lead on field level tender processes.
• Ensure clear archiving system is in place for all procurement files.
• Ensure vetting of suppliers is completed in-line with NRC processes and policies.
• Perform other duties when required.