Logistics Coordinator

Volunteering Admin Logistics & Procurement

Overview

Assist in logistics coordination and planning of office movements.

You have:

• A minimum of (3) years of progressively responsive experience in administration, coordination activities or project management such as large-scale events in large commercial or international/national organization, is required.
• Experience in managing logistics related activities or coordinating movement of goods and personnel is an advantage.
• Experience in developing complex plans involving multiple stakeholders and set timelines is desirable.
• Experience with managing clients with diverse needs and requirements and strong building client relationship is an asset.
• Excellent interpersonal skills; culturally and socially sensitive; ability to work inclusively and collaboratively with a range of partners.
• Ability to work and adapt professionally and effectively in a challenging environment; ability to work effectively in a multicultural team of international and national personnel.
• Self-motivated, ability to work with minimum supervision; ability to work with tight deadlines.

Contract

This is a UNV contract. More about UNV contracts.

The United Nations Office at Nairobi (UNON), the UN headquarters in Africa, was established by the UN General Assembly in 1996 in the capital city of Kenya. UNON is headed by a Director-General at the Under-Secretary-General level, who serves as the representative office of the Secretary-General in Nairobi and performs representation and liaison functions with permanent missions, the host-country and other Governments, and intergovernmental and non-governmental organizations in Nairobi, as well as other organizations of the United Nations system in Kenya. UNON also facilitates cooperation between the United Nations and regional organizations, and provides administrative support, public information support, conference services, and safety and security services for the United Nations Environment Programme (UNEP), the United Nations Human Settlements Programme (UN-Habitat) and joint and common services to other organizations of the United Nations system in Kenya.

This United Nations Volunteers (UNV) assignment is part of UNON FMTS (Facilities Management and Transport Section) projects and flagship programming initiative, among others.

Under the direct supervision of the Chief, Office Space and Assets, the UN Volunteer will perform the following duties and responsibilities: • Planning and Coordination of office movement. • Assists in planning space allocation/selection • Schedules and conduct regular stakeholder meetings • Manages assets, materials, contracts and personnel to ensure timely, accountable and cost-effective delivery of expected results from all stakeholders • Coordinates and liaises with external vendors including freight forwarders to ensure required services are delivered in line with established plans and schedules
• Ensures that requirements and activities take into account relevant Occupational Health and Safety (OHS) standards and gives due consideration to gender-specific needs, at all times. • Develops methodology and tools to enable effective execution and monitoring of plans including project specific Standard Operating Procedures (SOP) • Perform other duties as assigned.

• Professionalism • Teamwork • Adaptability and flexibility • Client Orientation • Planning and organising

• A minimum of (3) years of progressively responsive experience in administration, coordination activities or project management such as large-scale events in large commercial or international/national organization, is required. • Experience in managing logistics related activities or coordinating movement of goods and personnel is an advantage. • Experience in developing complex plans involving multiple stakeholders and set timelines is desirable. • Experience with managing clients with diverse needs and requirements and strong building client relationship is an asset.

The below requirements are desirable assets for this position: • Excellent interpersonal skills; culturally and socially sensitive; ability to work inclusively and collaboratively with a range of partners; • Ability to work and adapt professionally and effectively in a challenging environment; ability to work effectively in a multicultural team of international and national personnel; • Self-motivated, ability to work with minimum supervision; ability to work with tight deadlines.

The Republic of Kenya lies across the equator on the East Coast of Africa. It borders Somalia, Ethiopia and South Sudan to the North, Uganda to the West, the United Republic of Tanzania to the South and the Indian Ocean to the East. The official languages of the Republic of Kenya are English and Kiswahili. Kenya has a population of 53 million according to the Kenya National Bureau of Statistics in 2022. Nairobi is Kenya’s capital city with a population of 5 million people. The weather in Nairobi is generally very pleasant. February-March ordinarily marks the end of the dry season before the onset of long-rains in April. During the rainy season, heavy showers are common, especially at night. Given the tropical nature of the Nairobi region, humidity during that period tends to be high. Average temperatures during February-March are 27°C (80°F) during the day and 14°C (57°F) or lower for cold nights.

The official currency of the Republic of Kenya is the Kenya Shilling (KES) which is a convertible currency. The use of credit cards to pay for purchases and services in major facilities is fairly common. Automated Teller Machines (ATM) banking services are situated at major centres across the city. ATMs services are also available on the UN compound.
Jomo Kenyatta International Airport (JKIA) is the main airport in Kenya and serves as a regional hub for many global airlines. JKIA is 15 Kilometres from Nairobi’s central business district and 25 Kilometres from the United Nations Office at Nairobi (UNON) in Gigiri. It is UNVs’ responsibility to obtain visas for Kenya. A valid passport, not expiring for at least six months from date of departure is required for an entry visa into Kenya. Public health

Yellow Fever: A Yellow Fever vaccination certificate is required if arriving in Kenya from a country with risk of yellow fever transmission. Malaria: Nairobi is generally malaria-free, but it is still recommended to consult your doctor about all malarial prophylaxis if travelling into Kenya and beyond Nairobi, especially if going to the Kenya coast and Lake Victoria region. Adequate safeguards against mosquito bites are recommended, such as insect repellents, bed nets, long trousers, and long-sleeved clothing covering all arms. Diarrhoeal Diseases: In Kenya, food poisoning and infection from waterborne diseases, including diarrhoea, are common - depending on the hygiene standards of the places you visit for food. It is advisable to avoid raw foods, while fruits and vegetables that must be peeled and cleaned properly. Drinking water directly from the municipal taps is not advisable. Please ask for treated bottled water from a certified company with a secured seal.

General Security precautions Nairobi is a beautiful city with a large expatriate community and modern amenities where people can move around freely in a relatively safe manner. However, it is advisable to take necessary precautions and exercise common sense in light of certain security concerns. It is also advisable to be vigilant especially in Nairobi where petty crimes like phone and handheld property snatching, theft of valuables, including from in vehicles, are not uncommon.

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Added 19 days ago - Updated 3 days ago - Source: unv.org