WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

ABOUT WFP

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

ORGANIZATIONAL CONTEXT

Consultant will support the funds management section in managing increased workload, ensuring supply chain budgets are managed thoroughly, funds are committed according to approved budgets in timely manner, Supply Chain matrices are prepared reflecting the most effective and efficient Operational plan that optimize resources.

JOB PURPOSE

KEY ACCOUNTABILITIES (not all-inclusive)

Participate in the budget planning and ensure efficient and accurate supply chain funds utilization, implementing and adhering to standard processes.
In the context of Supply Chain Funds management, review of current setup of logistics operations, systems and documentation and recommend any areas of improvement. Coordinate and provide logistics support to ongoing air, land, and river operations.
Collect and analyze relevant technical data from diverse resources to forecast operational needs under various scenarios and make evidence-based proposals.
Prepare Supply Chain matrices based on the “Logistics Plan” reflecting the most effective and efficient operational plan that optimize resources.
Develop tools to manage supply Chain budgets related to the Interim Country Strategic plan (ICSP).
Ensure that supply chain funds are committed according to approved budgets in a timely manner to enable availability of funds for timely payment of supply chain related invoice. Be accountable for the continued validity of supply chain rates and undertake regular reviews to ensure logistics funds are available to meet operational requirements.
Produce routine Supply Chain reports for each active project as per guidance provided by ODL and provide status reports to the RB.
Ensure timely postings of all commitments in WINGS against Supply Chain budget code and only for logistics operation and only those cost elements included in the supply chain budget.
Ensure document flow at the WFP warehouses are in line with the new business process requirements.

KEY ACCOUNTABILITIES CONTINUED

10.Facilitate project closure and resource transfer; ensure that RT template is filled in with accurate and precise information. Perform physical inventory and ensure system and physical stocks are fully aligned, coordinate with the CO pipeline to ensure Resource Transfer Request is sent to Rb as soon as Project End date is reached. Follow-up with RB until RT is completed by HQ teams. Ensure all loans and borrowing are accounted for and are in line with pipeline data before PED.

11.Prepare accurate and timely accounting, data collection and reporting, to inform Supply planning and contribute to a WFP wide view of logistics activities, enabling informed decision making and consistency of information presented to stakeholders, liaise with internal and external stakeholders and consolidate preliminary data analysis, prepare accurate and timely reports to support a WFP-wide view of logistics activities that enables informed decision making.

12.Provide on the job training and technical support to build capacity of the CO Funds management Team.

13.Ensure that all staff are adequately trained and identify any additional needs to achieve high working standards.

14.Any other task assigned by supervisor.

STANDARD MINIMUM QUALIFICATIONS

Education: Advanced University degree in Transport Economics, Supply Chain, Logistics, Engineering, Business Management or other related field, or First University degree with additional years of related work experience and/or training/courses. Language: International Professional: Fluency (level C) in English language.

Experience:

At least 6 years (and above) of relevant professional experience.
Experience preparing and managing transport and project budgets.
Proven ability to provide analytical support and recommendations for operational costs and funds utilization optimization.
Experience in warehouse and commodity management.
Experience working with corporate systems (database, software).

KNOWLEDGE & SKILLS

Knowledge of humanitarian or commercial supply chain sector. Strong organizational, coordination skills and transfer of knowledge.
Strong communication and reporting skills.
Excellent communication skills and a commitment to teamwork.
Strong interpersonal and intercultural skills.
Good analytical and problem-solving skills.

FUNCTIONAL CAPABILITIES

Capability Name Description of the behaviour expected for the proficiency level Supply Chain Management and Optimization Analyses context of country challenges in order to lead the design and management of supply chain network, to proactively mitigate and/or address dynamic supply chain challenges, to ensure operational optimization. Planning, Project & Resource Management Demonstrates the ability to design and manage the full lifecycle of project management, including planning, engaging with partners and key stakeholders, budgeting, strategically allocating material and human resources, implementation and reporting. Information Management & Reporting Ability to proactively identify gaps in information and findings, analyse and evaluate information, develop statistics, and translate into information management products to facilitate decision making and demonstrate performance. Market Analysis, Contracting and Operational Execution Demonstrates ability to analyse market trends, designs concepts of operations, negotiates and establishes contracts with WFP partners and service providers, ensures compliance with WFP rules and regulations and effectively executes logistics operations. Warehouse and Inventory Management Plans, coordinates and manages service providers and warehouse operations to promote safe, efficient, and sustainable operating procedures in the face of changing climates and conditions within region of expertise. Technical Assistance and Coordination Actively establishes and maintains networks, leads coordination and the provision of technical assistance, while demonstrating the ability to represent WFP to a broad spectrum of key stakeholders (e.g. providing services, and working with NDMOs/NDMAs).

4Ps CORE ORGANISATIONAL CAPABILITIES

Purpose

Understand and communicate the Strategic Objectives: Utilizes understanding of WFP’s Strategic Objectives to communicate linkages to team objectives and work.
Be a force for positive change: Proactively identifies and develops new methods or improvements for self and immediate team to address work challenges within own work area.
Make the mission inspiring to our team: Identifies opportunities to further align individual contributions with WFP’s mission of making an impact on local communities.
Make our mission visible in everyday actions: Helps colleagues to see the link between their individual tasks and the contributions of their unit’s goals to the broader context of WFP’s mission.

People

Look for ways to strengthen people's skills: Is able to identify, support and encourage focused on-the-job learning opportunities to address gaps between current skillsets and needed future skillsets for WFP.
Create an inclusive culture: Recognizes the contributions of teammates, and encourages contributions from culturally different team mates to recognise the value of diversity above and beyond just including it in programming for beneficiaries.
Be a coach & provide constructive feedback: Provides and solicits ongoing constructive feedback on strengths and development opportunities to help develop individual skills, whilst also helping others identify areas for improvement.
Create an “I will”/”We will” spirit: Sets clear targets for self and others to focus team efforts in ambiguous situations (e.g., unprecedented issues and/or scenarios)

Performance

Encourage innovation & creative solutions: Thinks beyond team’s conventional approaches to formulate creative methods for delivering food aid and assistance to beneficiaries.
Focus on getting results: Maintains focus on achieving individual results in the face of obstacles such as volatile or fragile environments and/or organizational roadblocks.
Make commitments and make good on commitments: Takes personal accountability for upholding and delivering upon team’s commitments and provides assurance to stakeholders.
Be Decisive: Demonstrates ability to adjust to team’s plans and priorities to optimize outcomes in light of evolving directives, while also responding quickly in high-pressure environments, such as in emergency settings.

Partnership

Connect and share across WFP units: Demonstrates an understanding of when and how to tactfully engage other units in conversations on impact, timing, or planning
Build strong external partnerships: Networks regularly with key external partners using formal and informal opportunities to understand each partner’s unique value proposition, and to build and strengthen relationships
Be politically agile & adaptable: Demonstrates ability to adapt engagement approach in the context of evolving partner circumstances and expectations
Be clear about the value WFP brings to partnerships: Demonstrates ability to articulate to internal and external audiences the value that individual contributions and immediate teams bring to partnerships.

DELIVERABLES AT THE END OF THE CONTRACT

Prepare Supply Chain Matrices reflecting the most effective and efficient operational plan that optimize resources.
Develop tools to manage supply chain budgets.
Produce routine Supply chain reports for each active project and provide status reports.
Provide on the job training and technical support to build capacity of the CO Funds management Team.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

• Experience evaluating and selecting service providers and third parties. • Experience identifying transportation operations risks and maintaining documentation on emergency logistics preparedness. • Experience determining with Supply Chain actors best transport modality/timing and liaising with agents and suppliers to meet deadlines. • Experience preparing and managing transport and project budgets. • Experience managing integrated air, sea, and land transport operations. • Experience supervising professional staff. • Experience in working in insecure and difficult environments. • Experience working with interagency partners to assess and coordinate emergency/non-emergency response.

DEADLINE FOR APPLICATIONS

28th October 2022

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WFP has a zero-tolerance approach to conduct such as fraud, sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to WFP’s standards of conduct and will therefore undergo rigorous background verification internally or through third parties. Selected candidates will also be required to provide additional information as part of the verification exercise. Misrepresentation of information provided during the recruitment process may lead to disqualification or termination of employment

WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.

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Added 1 year ago - Updated 1 year ago - Source: wfp.org