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ABOUT WFP

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

ORGANIZATIONAL CONTEXT

The complexity of operations in Lakes (Rumbek) requires a full-time international Logistics Officer to oversee the implementation of logistics activities under the current projects. The Logistics Officer will be also responsible for coordinating prepositioning exercise for Lakes state, ensuring continuity of success of LESS implementation, improving Warehouses and commodity management, and coordinating air/road operations as necessary.

JOB PURPOSE

The Logistics Officer will be also responsible for coordinating prepositioning exercise for Lakes state, ensuring continuity of success of LESS implementation, improving Warehouses and commodity management and coordinating air/road operations as necessary.

KEY ACCOUNTABILITIES (not all-inclusive)

Supervise logistics air operation in Rumbek.
Coordinate logistics, fleet, air logistics and warehouse management support service in area of assignment.
According to daily air plan sent from Juba maximize utilization of air assets in Rumbek
With close coordination of the head of Sub-Office, come up with the food requirements and NFis for the logistics operation. Follow up with the CO on call-forward and timely prepositioning / delivery of the requirements;
Support and oversee logistics operations in Rumbek Sub-office; Maintain proper coordination between the Sub-office and CO for issues related to general logistics operations to avoid any gap affecting the operations;
Monitor road conditions and advised on bottlenecks with recommended solutions to avoid any delays in dispatches / deliveries / losses;
Contribute to preparedness actions and Logistics Capacity Assessment (LCA) as necessary to enable WFP to quickly respond and deploy food at the onset of the crisis;
Coordinate logistics, fleet and warehouse management support services in the area of assignment;
Build relationships and collaborate with counterparts in the key supply chain functions at sub office level to ensure an integrated supply chain approach to food assistance;
Implement the procedures for logistics sub-office operations ensuring that objectives are achieved in compliance with the functional strategies, policies and plans;
Plan and lead on implementation of innovative logistics operations at sub-office level, initiatives to ensure timely, efficient and cost effective supply of direct or indirect food assistance;
Collect and analyze relevant technical data from diverse sources to forecast operational needs under various scenarios and make evidence-based proposals;
Implement operational warehouse procedures and normative guidance in order to manage WFP's warehouse and handle inventory effectively through corporate systems;
Monitor shelf-life of the commodities and ensure to share with the Head of sub-office for distribution plan before their Best Before the Date (BBD);
Monitor and supervise regular capturing of data in LESS and refrain from backlogs. Any complications arise in LESS operation is reported to focal points in CO for immediate solution;
Provide leadership in specific technical areas or competence i.e airlift and airdrop operations;
Participate in reviewing of CPs' FLAs (Supply Chain Costs) and ensure reasonable rates is quoted;

KEY ACCOUNTABILITIES CONTINUED

18. Attend Weekly Logistics Teleconference and share with the CO an update on operational issues as well as raise concerns issues with recommended solutions;

19.Ensure operational reports are prepared by the concerned staff and circulated timely: Daily Dispatch Report, Physical Inventory, Weekly inputs, Airdrop operation, Monthly Transporters' Performance Evaluation Exercise etc;

20. Plan, organize and supervise the work of Logistics staff as per the organogram to guarantee high quality and consistency of performance is maintained throughout time;

21. Provide technical advice and guidance to WFP staff and partners to manage food systems and deliver food assistance to those in need;

22. Any other task assigned by supervisor

STANDARD MINIMUM QUALIFICATIONS

Education: Advanced University degree in Transport Economics, Supply Chain, Logistics, Engineering, Business Management or other related field, or First University degree with additional years of related work experience and/or training/courses.

Experience:

At least 6 years (and above) of relevant professional experience.
Experience preparing and managing transport and project budgets.
Proven ability to provide analytical support and recommendations for operational costs and funds utilization optimization.
Experience in warehouse and commodity management. Experience working with corporate systems (database, software).

STANDARD MINIMUM QUALIFICATIONS CONTINUED

Knowledge& Skills:

Knowledge of humanitarian or commercial supply chain sector.
Strong organizational, coordination skills and transfer of knowledge.
Strong communication and reporting skills.
Excellent communication skills and a commitment to teamwork.
Strong interpersonal and intercultural skills.
Good analytical and problem-solving skills.

Languages: Fluency (level C) in English language.

4Ps CORE ORGANISATIONAL CAPABILITIES

Purpose

Understand and communicate the Strategic Objectives: Utilizes understanding of WFP’s Strategic Objectives to communicate linkages to team objectives and work.
Be a force for positive change: Proactively identifies and develops new methods or improvements for self and immediate team to address work challenges within own work area.
Make the mission inspiring to our team: Identifies opportunities to further align individual contributions with WFP’s mission of making an impact on local communities.
Make our mission visible in everyday actions: Helps colleagues to see the link between their individual tasks and the contributions of their unit’s goals to the broader context of WFP’s mission.

People

Look for ways to strengthen people's skills: Is able to identify, support and encourage focused on-the-job learning opportunities to address gaps between current skillsets and needed future skillsets for WFP.
Create an inclusive culture: Recognizes the contributions of teammates, and encourages contributions from culturally different team mates to recognise the value of diversity above and beyond just including it in programming for beneficiaries.
Be a coach & provide constructive feedback: Provides and solicits ongoing constructive feedback on strengths and development opportunities to help develop individual skills, whilst also helping others identify areas for improvement.
Create an “I will”/”We will” spirit: Sets clear targets for self and others to focus team efforts in ambiguous situations (e.g., unprecedented issues and/or scenarios)

Performance

Encourage innovation & creative solutions: Thinks beyond team’s conventional approaches to formulate creative methods for delivering food aid and assistance to beneficiaries.
Focus on getting results: Maintains focus on achieving individual results in the face of obstacles such as volatile or fragile environments and/or organizational roadblocks.
Make commitments and make good on commitments: Takes personal accountability for upholding and delivering upon team’s commitments and provides assurance to stakeholders.
Be Decisive: Demonstrates ability to adjust to team’s plans and priorities to optimize outcomes in light of evolving directives, while also responding quickly in high-pressure environments, such as in emergency settings.

Partnership

Connect and share across WFP units: Demonstrates an understanding of when and how to tactfully engage other units in conversations on impact, timing, or planning
Build strong external partnerships: Networks regularly with key external partners using formal and informal opportunities to understand each partner’s unique value proposition, and to build and strengthen relationships
Be politically agile & adaptable: Demonstrates ability to adapt engagement approach in the context of evolving partner circumstances and expectations
Be clear about the value WFP brings to partnerships: Demonstrates ability to articulate to internal and external audiences the value that individual contributions and immediate teams bring to partnerships.

FUNCTIONAL CAPABILITIES

Capability Name Description of the behaviour expected for the proficiency level Supply Chain Management and Optimization Analyses context of country challenges in order to lead the design and management of supply chain network, to proactively mitigate and/or address dynamic supply chain challenges, to ensure operational optimization. Planning, Project & Resource Management Demonstrates the ability to design and manage the full lifecycle of project management, including planning, engaging with partners and key stakeholders, budgeting, strategically allocating material and human resources, implementation and reporting. Information Management & Reporting Ability to proactively identify gaps in information and findings, analyse and evaluate information, develop statistics, and translate into information management products to facilitate decision making and demonstrate performance. Market Analysis, Contracting and Operational Execution Demonstrates ability to analyse market trends, designs concepts of operations, negotiates and establishes contracts with WFP partners and service providers, ensures compliance with WFP rules and regulations and effectively executes logistics operations. Warehouse and Inventory Management Plans, coordinates and manages service providers and warehouse operations to promote safe, efficient, and sustainable operating procedures in the face of changing climates and conditions within region of expertise. Technical Assistance and Coordination Actively establishes and maintains networks, leads coordination and the provision of technical assistance, while demonstrating the ability to represent WFP to a broad spectrum of key stakeholders (e.g. providing services, and working with NDMOs/NDMAs).

DELIVERABLES AT THE END OF THE CONTRACT

Analyses context of country challenges in order to lead the design and management of supply chain network, to proactively mitigate and/or address dynamic supply chain challenges, to ensure operational optimization.
Collects and analyses relevant technical data from diverse sources to forecast operational needs under various scenarios and makes evidence-based proposals.
Plans, coordinates and manages service providers and warehouse operations to promote safe, efficient, and sustainable operating procedures.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

• Experience evaluating and selecting service providers and third parties. • Experience identifying transportation operations risks and maintaining documentation on emergency logistics preparedness. • Experience determining with Supply Chain actors best transport modality/timing and liaising with agents and suppliers to meet deadlines. • Experience preparing and managing transport and project budgets. • Experience managing integrated air, sea, and land transport operations. • Experience supervising professional staff. • Experience in working in insecure and difficult environments. • Experience working with interagency partners to assess and coordinate emergency/non-emergency response.

TERMS AND CONDITIONS

DEADLINE FOR APPLICATIONS

28th October 2022

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WFP has a zero-tolerance approach to conduct such as fraud, sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to WFP’s standards of conduct and will therefore undergo rigorous background verification internally or through third parties. Selected candidates will also be required to provide additional information as part of the verification exercise. Misrepresentation of information provided during the recruitment process may lead to disqualification or termination of employment

WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.

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Added 1 year ago - Updated 1 year ago - Source: wfp.org