Logistics Clerk - For Afghan national only

Contract

This is a GS-4 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 4 years of experience, depending on education.

Salary

The salary for this job should be more than 1,616 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security. Placing women’s rights at the center of all its efforts, UN Women leads and coordinates United Nations System efforts to ensure that commitments on gender equality and gender mainstreaming translate into action throughout the world. It provides strong and coherent leadership in support of Member States’ priorities and efforts, building effective partnerships with civil society and other relevant actors.

Afghanistan is one of the world’s most complex emergencies, and the world’s largest humanitarian crisis. Afghan people are grappling with the impact of conflict, poverty, economic decline, and natural disasters. In this context, Afghan women and girls face unique vulnerabilities and require urgent support as gender inequality is interwoven with conflict dynamics and humanitarian needs. It is essential that Afghan women and girls can continue to shape the development of their country, and that their gains are protected. UN Women remains fully committed to supporting Afghan women and girls and to putting them at the center of the global response to the crisis in Afghanistan.

UN Women has been in Afghanistan for two decades. UN Women’s programming approach is informed by analysis of the political, economic and humanitarian situation, risks to and capacities of partner organizations, and needs of Afghan women and girls. UN Women Afghanistan currently has four key programme priorities: (1) Gender in Humanitarian Action, (2) Ending Violence Against Women, (3) Women’s Economic Empowerment, and (4) Women, Peace and Security.

Under the supervision of the Operations Manager the Logistics Clerk provides general administrative and logistics support as well as general financial and procurement support to the Afghanistan Country Office (ACO). The Logistics Clerk is also responsible for ensuring reliable and safe driving services to the UN Women Representative and other high-ranking UN officials and visitors ensuring the highest standards of discretion and integrity, sense of responsibility, and excellent knowledge of protocol and security issues.

The Logistics Clerk demonstrates a client-oriented approach, courtesy, confidentiality, tact and ability to work with people of different national and cultural backgrounds.

Duties and Responsibilities

1. Provide general administrative and logistic support

• Assist office staff in filing, photocopying and maintaining required records;
• Assist in the mailing and distribution of documents or other items; obtain receipts of delivery;
• Maintain inventory of office supplies; distribute to staff as necessary;
• Provide administrative support to in organizing conferences, workshops, retreats;
• Provide administrative support in preparing presentation materials;

• Provide administrative support as needed in reconciling annual leave on a quarterly basis.

  2. Provide general financial and procurement support and ensure availability of all required documents/supplies

• Process non-PO vouchers in coordination with Finance Unit;

• Create e-requisition and micro-purchasing solicitations;
• Issue travel requests, travel claims and expense reports;

• Process payments based on purchase orders (PO vouchers);

• Maintain and ensure availability of all required documents/supplies including vehicle insurance, vehicle logs, office directory, and map of the city/country, first aid kits, and necessary spare parts in the assigned vehicle.

  3. Provide reliable and secure driving services

• Drive office vehicles for the transport of the UN Women Country Representative and other high-ranking officials;

• Make alternative logistical arrangements for transport requests as appropriate;
• Deliver and collect mail, documents, and other items to Government – Offices/Consulates/Commercial Establishments/ other UN System Offices;
• Meet official personnel and visitors at the airport including supporting with visa and customs formalities arrangements when required;
• Verify that all passengers wear seatbelts at all times in the vehicle;
• Oversee and ensure that all immediate actions required by rules and regulations are taken in case of involvement in accidents;

• Oversee and ensure that all vehicles comply with the Minimum Operating Security Standards (MOSS).

  4. Proper use of vehicle

• Ensure cost-saving by driving responsibly;

• Maintain daily vehicle logs, daily mileage, gas consumption, oil change, servicing, greasing, and repairs;

• Prepare and maintain data of the vehicle maintenance plans and reports.

  5. Day to day maintenance of the assigned vehicle

• Ensure that all official vehicles are kept clean and in good working condition;

• Make minor repairs and arrangements for major repairs;

• Change oil, check tires, lights horn, clutch and brakes and wash car regularly etc.

  6. Perform other duties as assigned by supervisor

• Quality and timeliness of administrative, logistics, financial and procurement services

• Proper filing of documents
• Quality maintenance of vehicle
• Timely driving services
• Adherence to all safety standards

Competencies

Core Values:

• Respect for Diversity
• Integrity
• Professionalism

Core Competencies:

• Awareness and Sensitivity Regarding Gender Issues
• Accountability
• Creative Problem Solving
• Effective Communication
• Inclusive Collaboration
• Stakeholder Engagement
• Leading by Example

Please visit this link for more information on UN Women’s Core Values and Competencies: https://www.unwomen.org/sites/default/files/Headquarters/Attachments/Sections/About%20Us/Employment/UN-Women-values-and-competencies-framework-en.pdf

FUNCTIONAL COMPETENCIES:

• Ability to administer administrative processes and transactions;
• Ability to perform work of a confidential nature;
• Good organizational skills;
• Ability to pay attention to detail;
• Excellent driving skills;
• Knowledge of driving rules and regulations, protocol and courtesies and local roads and conditions, and defensive driving skills;
• Skills in minor vehicle repairs;
• Professional appearance and punctuality;
• Knowledge of security management and risk management practice highly desirable;
• Good people skills.

Required Skills and Experience

Education and certification:

• Secondary education is required.
• Valid driver’s license is required.

Experience:

• A minimum of four (4) years of relevant experience as a driver in an international organization, embassy, or UN system with a safe driving record.
• Experience in providing basic administrative services.
• Prior experience in personal protection for governmental or executive VIP.

Language Requirements:

• Fluency in English, Dair and pastho are required.
• Knowledge of the other UN working knowledge is an asset.

Application:

• All applications must include (as an attachment) the completed UN Women Personal History form (P-11) which can be downloaded from Application and recruitment process | About us: Careers at UN Women | UN Women – Headquarters Kindly note that the system will only allow one attachment. Applications without the completed UN Women P-11 form will be treated as incomplete and will not be considered for further assessment.

Note:

In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality, and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW, and UNIFEM), which focused exclusively on gender equality and women's empowerment.

Inclusion Statement:

At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits employ, trains, compensates and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity, and organizational need.

If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application.

UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority, and discrimination. All selected candidates will be expected to adhere to UN Women’s policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.)