Logistics Business Support Assistant (Invoicing), SC4, Berbera

Posting Dates:

Opening Date: 3rd August 2022 Closing Date: 16th August 2022

Why Join WFP?

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide and the 2020 Nobel Peace Prize Laureate. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes.

This position is open to qualified Somali candidates. Female candidates, in particular, are encouraged to apply.

Duties and Responsibilities:

• Perform thorough verification of contractor’s invoices

• Ensure submitted invoices have booked commitment details in WFP’s Information Network and Global System (WINGS).

• Ensure weekly invoice status report is prepared and submitted on time.

• Prepare the Consolidated Delivery Report (CDR) generated from the corporate commodity tracking system (LESS)

• Reconcile and monitor entries posted in the corporate Invoice Tracking System (ITS)

• Follow up on invoices with queries

• Prepare material and conduct periodic training of service providers and WFP staff on Invoicing Procedures.

• Update all the invoice ledgers and maintain a reliable filing system

• Work closely with the warehouse team to ensure no discrepancies exist between the LESS and Invoices.

• Ensure timely forwarding of invoices from field office to the Country Office.

• Provide support to logistics operations and activities

• Assist in the capturing of receipt commodities in the system when required.

• Perform any other related duties as required.

Minimum Qualifications:

Education: Completion of secondary school education.

Experience:

2 years or more relevant experience in administrative work.

Language: Fluency in both oral and written communication in English and Somali is a requirement.

Knowledge & Skills: Hands-on logistics and finance experience in the UN or INGOs is desirable.

Hands on experience in monitoring various aspects of Logistics Operations

Applications Instructions:

Interested and qualified candidates are requested to submit online applications through E-Recruitment:

Applications that do not meet the above requirements will be disregarded. Only shortlisted candidates will be contacted.

Competencies.

WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.