Logistics Associate, SC6, Cox's Bazar
Application deadline 1 day ago: Tuesday 22 Jun 2021
**Are you ready to change lives and save the lives of the world's most vulnerable people?
If yes, this opportunity is for you!**
WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles. Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance.
The United Nations World Food Programme is a leading organization delivering food assistance and working with communities to improve nutrition and build resilience. We also support governments of developing countries in their efforts to eliminate hunger and malnutrition by addressing the underlying causes and disparities in access to food and good nutrition to ensure that no one is left behind in line with the Agenda 2030, Sustaining Peace and Agenda for Humanity. WFP is particularly focused on Goal 2 (Zero Hunger) and Goal 17 (Partnerships). Delivering on our mandate of Zero Hunger requires us to have a diverse, inclusive and gender-balanced workforce.
The 2020 Nobel Peace Prize awarded to WFP is recognition that ending hunger is a critical first step towards global peace. WFP recognizes that one of the greatest contributions it can make to humanity is to provide a voice to the 690 million hungry people in the world. The Nobel Peace Prize gives us a platform to make their needs heard and to mobilize support for the assistance they need.
WFP supports over 1.4 million people in Cox's Bazar, Bangladesh including over 860,000 Rohingya refugees and host community Bangladeshi under the L2 emergency operation. WFP provides food and nutrition assistance to the entire refugee population in the world’s largest refugee camp as well as school meals, nutrition service, and livelihood support to host communities in Cox’s Bazar.
The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need. WFP implements a range of programmes including integrated food and nutrition assistance, school feeding activities, emergency preparedness, and tailored livelihoods programme to support the most vulnerable population.
WFP currently implements large-scale engineering projects as well as a joint Site Management Engineering Project (SMEP) with IOM and UNHCR. Due to the complexity of the operation, Supply Chain has dedicated a sub-unit to assist the Engineering unit in the supply and organization of materials, equipment, and machinery. Given the several workstreams, an SC6 position is being created to handle logistics activities and support the internal and external coordination of the different involved activities, units, and actors for a six months period with the option to extend.
The Logistics Associate will report to the Supply Chain Unit aligned with Engineering Unit and will assist to conduct a variety of supply chain tasks such as coordinating requests for materials and personnel between engineers, procurement, and vendors. The job holder will support the tracking of fund availability and grant management as well as the creation of data transparency for senior management decisions. As part of the duties, the job holder will supervise the efficient use of construction machinery and contract usage to support audit and other data requests.
KEY ACCOUNTABILITIES (not all-inclusive)
Under the overall guidance and supervision of the Supply Chain Officer, the incumbent will be responsible for the following duties:
- Provide business support for the Supply Chain Unit, in compliance with all relevant WFP regulations, policies, and procedures. Contribute to the budgeting, planning, and execution of logistics operations in Cox’s Bazar main office
- Support the activities in collaboration with all team members working in the area, to ensure that objectives are met in respect of Standard Operating Procedures and performance plan
- Process and manage administrative, procurement and financial tasks to contribute to the effective and timely management of resources and supply of services, equipment, food, machinery, and materials
- Manage and maintain paper and electronic records within the area of responsibility in accordance with established procedures, to ensure swift and easy data access as required
- Perform or supervise the entry of data in the corporate systems within the established deadlines and be the first point of contact for internal transactions
- Supervise performance for the provision of efficient and effective operational support as well as resolution to any related issues. Prepare vendor performance evaluation reports to be certified by supervisors
- Assist in market assessments or market studies when required
- Review, record, and prioritize purchasing requests, ensuring all supporting documentation is submitted, and funding is available, to enable the procurement of goods and services
- Compile data, prepare and share required documents to support due diligence in the purchasing process and other exercises such as audits
- Provide analysis on Funds/Grant; analyze balances vs. utilization. Work on optimization of funds consumption and report progressively to the supervisor for informed decision-making vis-à-vis purchasing plan
- Be responsible for the processing of invoices from suppliers and partners and validate against existing contracts and agreements prior to submission for release
- Maintain regular communication with counterparts as well as external stakeholders such as partners regarding project management matters and related processes to clarify any discrepancies and optimize the use of resources
- Coordinate with field operations, requesting units and suppliers for the delivery of goods and services. Verify documents supporting handover and inspection of deliverables. Report any irregularities to the supervisor
- Maintain accurate records/files and prepare periodic and ad hoc reports for further reviews, to ensure the quality of information presented to internal and external partners
- Collate information for inclusion in reports, updates, documents, and correspondence to guide the Unit for effective work
- Act in an assigned emergency response capacity as required to meet emergency assistance needs and follow emergency logistics preparedness practices to ensure WFP can quickly respond and deploy needed resources to affected areas at the onset of the crisis
- Perform other related duties as required.
OTHER SPECIFIC JOB REQUIREMENTS
Strong preference will be given to those who can prove a client-oriented approach and that they can operate in fast-fluid environments with limited resources. The position is located 50% in the field/camps and 50% in the office. The ideal candidate will be both sensible, settled, and proactive. The Logistics Associate must be fast-thinking and efficient.
STANDARD MINIMUM QUALIFICATIONS
Education: Bachelor or equivalent degree qualified in Supply Chain Management, Administration, Procurement, or other related fields
Experience: 5 Years of Minimum experience with 3 years of experience in Supply Chain Management, Administration, Procurement, or relevant field
Languages: Excellent written and oral/communications skills in both English and Bangla
- Experience in the area of supply chain management, ideally for construction and engineering projects.
- Strong computer literacy in Microsoft applications as well as SAP ERP applications
- Strong background in finance is desired
- Fluency in oral Chittagonian/Rohingyan dialect.
TERMS AND CONDITIONS
Contract Type : Service Contract
Contract Duration : 6 Months (with possibility of extension)
Duty Station : Cox’s Bazar, Bangladesh
Nationality : Bangladeshi only
Monthly Salary : BDT 114,638
No of post : One (1)
DEADLINE FOR APPLICATIONS
Tuesday, 22 June 2021 23:59 GMT
This vacancy announcement is for Bangladeshi Nationals. Only short-listed candidates will be contacted.
To be considered, interested candidates are invited to apply through the WFP careers website: LINK
Female applicants and individuals with disabilities are encouraged to apply. WFP is committed to diversity and inclusion within its workforce, and encourages all qualified candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organisation. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the selection & recruitment process, and for work-related needs upon joining the Programme. WFP has zero tolerance for sexual exploitation and abuse, any kind of harassment, including sexual harassment, abuse of authority or discrimination. All selected candidates will, undergo rigorous reference and background checks.
No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.