Logistics Associate SC6 Antakya/Reyhanil

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WFP seeks candidates of the highest integrity and Professionalism who share our humanitarian principles. Selection of staff made on a competitive basis, and we are committed to promoting diversity and gender balance. Female and qualified applicants encouraged to apply

ABOUT WFP

The United Nations World Food Programme is the 2020 Nobel Peace Prize Laureate. We are the world’s largest humanitarian organization, saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity for people recovering from conflict, disasters and the impact of climate change.

The mission of WFP is to help the world achieve Zero Hunger in our lifetime. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

In Syria, WFP provides food assistance to more than 4.6 million people each month. This includes families who require emergency assistance when affected by conflict and displacement and also those who need help to improve their nutrition and food security. WFP supports children across Syria with healthy meals and snacks at school, mothers with nutritious diets, and families and communities with sustainable livelihood projects.

ORGANIZATIONAL CONTEXT

At this level, job holders demonstrate responsibility and initiative to respond independently to queries with only general guidance for all assistance modalities for both WFP and logistics common services. There is a requirement to use judgment in dealing with unforeseen problems on a daily basis. Job holders typically manage a small team, supervising and coaching staff.The post will be based in Reyhanil under the direct supervision of the Mersin Logistics Officer.

JOB PURPOSE

To provide specialized support functions and/or supervise staff performing standard logistics/supply chain processes and activities to enable effective delivery of goods and services for all delivery modalities.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

• Experience maintaining corporate systems and running queries on ongoing shipments, pipeline information, insurance claims, and food stock. • Experience in administering third party service providers’ contracts. • Experience in compiling contract documentation. • Experience in contract execution. • Experience in budget monitoring and reporting.

KEY ACCOUNTABILITIES

• Provide specialized support to logistics operations and activities, following standard processes and contributing, directly or indirectly, to the effective delivery of food assistance to beneficiaries.
• Coordinate requisitioning and ensure timely delivery of commodities and supplies to authorized partners and destinations.
• Monitoring daily performance of logistics service providers at loading and transhipment area to coordinate and guide for solution when needed and to ensure the daily uplift plan accomplished.
• Ensuring food suppliers load as per plan, custom clearance and timely arrival of trucks to Reyhanli on transhipment day. Take necessary action in case of delays either due to the supplier or transporter not performing.
• Support gathering market intelligence, vendor assessments (e.g. transporters, retailers) to support the vendor selection process.
• Respond to queries and requests when needed from HQ, regional bureau, country office, suppliers, transporters and the inspection company, following standard processes, and obtaining guidance, to ensure timely and accurate resolution of all enquiries with a high standard and customer mindset.

KEY ACCOUNTABILITIES -cont

• Support management of logistics vendors’ contracting activities including performance monitoring, measurement, new transporters vendor processes, awarding of the re-constitution processes and follow up tasks.
• Prepare, monitor and revise budget for all delivery modalities, ensuring adherence to relevant procedures and in compliance with corporate standards.
• Monitor inventory management processes to track trends and account for the inventory status from source to beneficiary. Check and confirm the stock report of the service provider.
• Manage documentation processing for execution of logistics operations (e.g customs clearance), take appropriate actions to resolve operational issues escalating complex issues to the supervisor.
• Perform research, collect data and conduct analysis, produce reports (e.g.Committe on Commodities,Tranport and Insurance,Strategic Performance Review, financial closure, physical inventory, transport performance) and ensure information accuracy in corporate systems to enable informed decision-making.
• Liaise with internal and external stakeholders to support logistics operations management and contribute to effective service delivery.

KEY ACCOUNTABILITIES -cont

• Supervise the work of the logistics assistant and providing practical advice and guidance, to ensure individual and team objectives are delivered to agreed standards and deadlines for all assistance modalities.
• Preparing work orders for inspection companies both in Turkey and in Syria.
• Creation of Transport Purchare Order and following up for release.
• Reporting of losses and damages at handover points, instruct the inspection company to report details of incident (letter of protest, etc.), in coordination with procurement, Food System Quality and legal units.
• Checking the inspector’s monthly service report for the inspection activities and supporting LTSH unit with any queries.
• Providing assistance and guidance to LTSH unit for the re-processing and destruction of received commodities and assisting in management of commodity accounting data quality and integrity.
• Perform any other duties assigned by the direct supervisor.

STANDARD MINIMUM QUALIFICATIONS

Education: Completion of secondary school education. A post-secondary diploma or degree or other training/professional qualification in warehousing or Supply Chain or any other related area is desirable.

Language: Fluent (level C) English and Turkish in both oral and written communication. Knowledge of Arabic is an asset.

Experience: 5 years of work experience in relative business stream (supply chain management, warehousing, transport management, contracting and inventory management.

CONTRACT TYPE AND DURATION

Eligibility: Turkish nationals or those holding a valid Turkish residency permit

Type of Contract: Service Contract (SC6)

Contract Duration : 12 Months

Duty Station: Antakya/Reyhanli

Number of employees required: 1

TERMS AND CONDITIONS

1. Only candidates who are short-listed will be contacted and will be invited to the next stage of the selection process.
2. Applications and CV in PDF format must be submitted online with:

• English language only
• Indicate exact Positions Title
• All your job responsibilities, experience (start and end date of employment for each position: From (dd/mm/yyyy) to (dd/mm/yyyy)
• Company/Organization name and scope of work of the organization
• Contract type: part-time, full-time, volunteer, or freelancer

4. Proof of your experience will be required in the final stage of recruitment.
5. Candidates must get an auto confirmation email once application is submitted.
6. By submitting your application, you have read the Terms of Reference for this position and agree that any false, wrong, or incomplete information might lead to your disqualification in this recruitment process.

DEADLINE FOR APPLICATIONS

All applications should be received no later than Tuesday May 10,2022

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WFP never uses external recruitment agencies and recruitment is always free of charge. WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles. The selection of staff is made on a competitive basis and we are committed to promoting diversity and gender balance. Only applicants whose profiles meet the advertised job requirements will be considered and only within the announced deadline.

لا يقوم برنامج الأغذية العالمي بالاستعانة ابداً بأشخاص او بوكالات خارجية في التوظيف، علماً بان عملية التوظيف دائماً مجانية. يبحث برنامج الأغذية العالمي عن مرشحين من أعلى درجات النزاهة والكفاءة المهنية والذين يتقاسمون مبادئنا الإنسانية****.

يتم اختيار الموظفين على أساس تنافسي ونحن ملتزمون بتعزيز التنوع والتوازن بين الجنسين. سيتم النظر فقط للمتقدمين الذين تفي ملفاتهم الشخصية بمتطلبات الوظيفة المعلن عنها، وفقط خلال الموعد النهائي المعلن

WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status. No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.