Logistics Associate (Quality Assurance) Short Term SSA6 - Karachi

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WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status, physical or mental disability.

ABOUT WFP

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

STANDARD MINIMUM QUALIFICATIONS

Completion of higher secondary school education, preferably supplemented by a university degree in Microbiology, Bio-chemistry, Food Technology/Food Science.

ORGANIZATIONAL CONTEXT

This job is based in Field Office Karachi. Under the supervision of the Head of Procurement and the overall supervision and guidance of the Head of the Supply Chain, the incumbent will receive technical guidance from the RBB Food Technologist.

JOB PURPOSE

Ensure that quality of food items and packaging material are compliant with specifications. Provide technical oversight for the Logistics Assistants in Flour Mills (Tallies) and monitor quality measuresfor milling and flour fortification in collaboration with Logistics in respective geographical areas under theguidance of the RBB Food Technologist. Provide feedback to Logistics (for flour mills) and Procurement (for all other food items) to improvesuppliers’ facility structural and equipment deficiencies that may cause food safety and hygienic risksresulting in non- compliance with WFP safety and quality standards.

KEY ACCOUNTABILITIES (not all-inclusive)

Review and update sampling and testing protocols to mitigate losses throughout the supply chain and ensure that only fully compliant food items in terms of quality and safety are received by WFP and distributed to beneficiaries. Implement, through inspection companies, the monitoring, verification and validation process, of processed and non-processed food items at suppliers’ facilities, and for wheat grain at Pakistan Agricultural Storage &Services Corporation (PASSCO) collection centres, prior to uplift. Conduct frequent monitoring visits to observe the services of inspection companies, including sampling and uplifting and monitor and evaluate technical performance from Inspection Companies and Laboratories to verify commodity conformance with contractual specifications. Serve as Food Incident Manager at CO in close coordination with the RBB Food Technologist and HQ/FSQM providing technical support to internal and external parties throughout the supply chain for all food items. Participate in supplier visits in collaboration with Procurement staff, to oversee quality assurance systems and monitor inspection services. Conduct monitoring visits to flour mills in coordination with the Logistics in respective geographical areas. Act as technical advisor for identification and approval of new inspection companies and food laboratories. Conduct technical review of EOIs, RFQs, and contracts for inspection services, food production, and laboratory services. Provide training to inspection companies’ staff as and when required. Review Daily Activity Reports (DARs) from inspection companies and flour mills to compare quality parameters with the results from the laboratory analyses. Identify and follow up on discrepancies. Maintain a log of the reviewed DARs. Release food lots based on laboratory test results. Monitor laboratory results and alert the Head of Supply Chain if any parameters are out of specifications. In such case, determine the appropriate course of action in close collaboration with the RBB Food Technologist. Keep data on all laboratory results and produce trends used for suppliers’ performance evaluation. Develop and/or review the Scope of Work for Inspection Companies, when required. Perform technical review of Work Orders for Inspection Companies to ensure technical information is in accordance with the Purchase Order. Lead performance evaluation of suppliers and flour mills with input from Procurement and Logistics using the Procurement Standard Performance Evaluation sheet of G&S. Provide technical input in the management of Inspection Company and Laboratory contracts.

4Ps CORE ORGANISATIONAL CAPABILITIES

Purpose

• Understand and communicate the Strategic Objectives: Coaches team in the most effective ways to communicate WFP’s Strategic Objectives to WFP team and partners in the field.
• Be a force for positive change: Implements new methods or tools to improve team’s work processes and productivity.
• Make the mission inspiring to our team: Maps team’s activities and tasks to specific successes in beneficiary communities to showcase positive impact.
• Make our mission visible in everyday actions: Explains to teammates how each unit contributes to the overall WFP mission.

People

• Look for ways to strengthen people's skills: Identifies skill development opportunities such as training modules or on-the-job experiences for self, colleagues and direct reports.
• Create an inclusive culture: Facilitates team building activities to build rapport in own unit.
• Be a coach & provide constructive feedback: Facilitates the pairing of junior colleagues with coaches within own team.
• Create an “I will”/”We will” spirit: Proactively anticipates potential challenges and develops mitigation plans to ensure that team meets goals and targets.

Performance

• Encourage innovation & creative solutions: Identifies opportunities to be creative in own work and to help team be more innovative and accurate in their respective tasks and areas of work.
• Focus on getting results: Monitors team’s deliverables and provides feedback to ensure outcomes are delivered consistently and accurately.
• Make commitments and make good on commitments: Provides accurate guidance to team on expected responsibilities and tasks, whilst also upholding own commitment to the team.
• Be Decisive: Sets an example and provides guidance to junior team members on when to escalate issues when faced with challenging issues in the workplace or in the field.

Partnership

• Connect and share across WFP units: Facilitates partnerships with other WFP units to accomplish missions in the field.
• Build strong external partnerships: Sets an example and provides guidance to team on how to build relationships with external partners.
• Be politically agile & adaptable: Articulates to colleagues or direct reports the value of contributing to other WFP teams and agency partnerships in fulfilling WFP’s goals and objectives.
• Be clear about the value WFP brings to partnerships: Organizes, monitors, and prioritizes own and team’s efforts to ensure that they will fulfill the needs of internal and external partners.

FUNCTIONAL CAPABILITIES

Capability Name Description of the behaviour expected for the proficiency level Supply Chain Management and Optimization Demonstrates ability to design basic supply chain networks, including appropriately assessing and escalating challenges to ensure that WFP is able to provide consistent and uninterrupted service to its beneficiaries and partners. Planning, Project & Resource Mgmt Collects and analyses relevant technical data from diverse sources to forecast operational needs under various scenarios and makes evidence-based proposals. Information Management & Reporting Liaises with internal and external stakeholders to consolidate preliminary data analysis, draft reports and disseminate information that represents concerns and trends. Market Analysis, Contracting and Operational Execution Demonstrates ability to collect market information and process and analyse proposals in line with WFP standard rules and regulations in order to deliver efficiently. Warehouse and Inventory Management Demonstrates ability to implement operational warehouse procedures and normative guidance in order to manage WFP’s warehouse, handle inventory effectively through corporate systems, and ensure loss mitigation. Technical Assistance and Coordination Demonstrates abilities to provide basic technical advice and maintain effective (inclusive, collaborative, unified) logistics coordination mechanisms with humanitarian partners and other relevant stakeholders.

OTHER SPECIFIC JOB REQUIREMENTS

Manage non-conformities of food products based on test results and findings form third-party inspections or personal observations in collaboration with Procurement and under guidance from the RBB Food Technologist. Serve as Food Incident Manager at CO in close coordination with the RBB Food Technologist and HQ/FSQM providing technical support to internal and external parties throughout the supply chain for all food items. Monitor and evaluate technical services from Inspection Companies and Laboratories to verify commodity conformance with contractual specifications. In collaboration with Procurement, manage corrective action and preventive action protocol to comply with regulatory requirements for identifying cause, restore control, and modify procedures or improve the food safety system and prevent re-occurrence. Prepare the monthly Food Release Status Report for all food items in collaboration with the procurement team. Assume responsibility for the remaining Maamta registration and approval steps to be taken as handed over by the Food Technologist prior to his departure. Assist Procurement in the completion of new LNS supplier approval procedures and necessary factory audits.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

Overall six or more years of progressively responsible work experience including minimum 2 years experience in quality control in the food industry, implementing food technology related tools and protocols, and monitoring food production facilities.

Skills and capabilities: Fully conversant on Good Manufacturing Practice (GMP) and Hazard Analysis Critical Control Point(HACCP) principles for food processing plants and wheat flour mills. Ability to determine necessary parameters to test objectionable food items samples and technical knowledge to interpret laboratory analysis reports. Well-developed facility to interact productively with factory and inspection company personnel at all levels including management.

TERMS AND CONDITIONS

DEADLINE FOR APPLICATIONS

17 February 2022

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All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.