Logistics Associate - LMS - BMS Manager, Service Contract (SC-6)
Support logistics operations and activities for food assistance delivery
This opening expired 4 years ago.
Do not try to apply for this job.
Overview
Support logistics operations and activities for food assistance delivery
You have:
- Completion of secondary school education, and a post-secondary certificate in a relevant functional area. University degree in business, economics, communications, supply chain or a related field is an advantage.
- Five or more years of progressively responsible work experience in the related business stream, including general administrative work. Previous experience in emergencies is an advantage.
- Experience maintaining corporate systems (LMS / BMS) and running queries on ongoing shipments, pipeline information, insurance claims, and food stock.
- Experience in managing inventory.
- Experience conducting operational assessments such as storage capacity and transport challenges.
- Experience in commodity accounting.
JOB TITLE: Logistics Associate – LMS / BMS Manager TYPE OF CONTRACT: Service Contract (SC-6) UNIT/DIVISION: Supply Chain Unit DUTY STATION (City, Country): Addis Ababa, Ethiopia DURATION: 12 months REPORTING LINE: Under the Supervision of Head of Logistics Field Support
KEY RESPONSIBILITIES (not all-inclusive, nor exhaustive):
- Provide support to logistics operations and activities on LMS and BMS, following standard processes and facilitating, directly or indirectly, the effective delivery of food assistance to beneficiaries.
- Respond to a variety of technical queries/requests for support (e.g. on Last mile and bag marking solutions), following standard processes, and obtaining guidance as required, to ensure timely and accurate resolution of all enquiries with a high standard of client service mind-set.
- Follow up with SO on delivery of commodity for timely confirmation of delivery on LMS.
- Assist in monitoring inventory management processes to track trends and account for the inventory status from source to the beneficiary.
- Assist in the management of commodity accounting data quality and integrity.
- Provide guidance to other support staff to assist them in completing standard tasks to agreed quality standards and deadlines.
- Quality support on LMS and BMS to all SOs.
- Ensure the integration and maintenance of the last mile solution as part of the day-to-day operations.
- Coordinate with each SO Logistics Assistant on the outstanding amount of receipt confirmation.
- Monitor the receipt confirmation in LESS and liaise with field monitors on receipts not yet captured in Last Mile.
- Ensure all SOs LMS Focal points follow up with woreda field monitors on the monitoring of the logistical activities of CPs on the ground around warehouse and commodity management, inventory, damages and disposals, etc.
- Engage in field missions together with field monitors to address critical logistical issues at CP locations, including assessment of storage capacities, transport network, transport challenges.
- Prepare and share weekly reports on receipt confirmations, performance KPIs, field assessment summaries based on reports from field monitors.
- Monitor and flag keys issues, as / when identified on food diversions, food sales in markets, etc. to Logistics and Sub Office Management.
- Program BMS printers according to project and follow up with BMS Focal points at all SO.
- Support all SOs with BMS printer’s configuration and BMS inventory management.
- Support timely planning and delivery of commodities and supplies to authorized partners and destinations.
- Assist in monitoring inventory management processes to track trends and account for the inventory status from source to the beneficiary.
- Support operational pipeline analyses, assessments, and operational planning for all delivery modalities
DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE:
- Experience maintaining corporate systems (LMS / BMS) and running queries on ongoing shipments, pipeline information, insurance claims, and food stock.
- Experience in managing inventory.
- Experience conducting operational assessments e.g., storage capacity, transport challenges etc.
- Experience in commodity accounting.
STANDARD MINIMUM ACADEMIC QUALIFICATIONS:
Education: Completion of secondary school education. A post-secondary certificate in the related functional area. University degree in business, economics, communications, supply chain or related field is an added advantage.
Experience: Five or more years of progressively responsible work experience in the related business stream with experience in general administrative work. Previous experience in emergencies is an advantage.
Potential interview questions
| Can you describe a time when you resolved a logistical issue during a food delivery operation? | This question assesses your problem-solving abilities in a practical situation. | Provide a specific example, highlighting your actions and the outcomes. |
| How do you ensure the accuracy and quality of inventory data you manage? | The interviewer wants to understand your attention to detail and data management practices. | Pro members can see the explanation. |
| Describe your experience with inventory management systems. How have you utilized them in your previous roles? | Pro members can see the explanation. | Pro members can see the explanation. |
| What strategies do you implement to maintain effective communication with field monitors? | Pro members can see the explanation. | Pro members can see the explanation. |
| Can you give an example of how you handled a delivery confirmation issue? What steps did you take? | Pro members can see the explanation. | Pro members can see the explanation. |
Added 4 years ago
-
Updated 1 year ago
-
Source:
wfp.org
Recent jobs in Logistics & Procurement in Ethiopia
33 days left
