Logistics Associate (G6) South Area Office VA042-2022

Logistics & Procurement

Overview

Provide specialized support functions for logistics processes.

You have:

• Completion of secondary school education. A post-secondary certificate in the related functional area.
• Fluency in both oral and written communication in English and Arabic Languages.
• At least five years of practical commercial/professional experience in logistics and supply chain management.

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WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status, physical or mental disability.

DEADLINE FOR APPLICATIONS

All application should be received no later than 10 Aug 2022

TYPE OF CONTRACT

Contract Type : Fixed Term G6 Duration : 12 months Duty Station : Damascus Number of required employees : 1

ABOUT WFP

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetime. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need. In 2020, WFP was awarded the Nobel Peace Prize for its efforts to fight hunger globally, including its work during the coronavirus pandemic. In Syria, WFP provides food assistance to more than 4.6 million people each month. This includes families who require emergency assistance when affected by conflict and displacement and also those who need help to improve their nutrition and food security. WFP supports children across Syria with healthy meals and snacks at school, mothers with nutritious diets, and families and communities with sustainable livelihood projects. The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need. The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

ORGANIZATIONAL CONTEXT

These jobs are found in Headquarters (HQ), Regional Bureaux (RB) and Country Offices (CO and Area/Field Offices. Job holders report to a Logistics Officer, Head of Unit or the designate. The Logistics Associate will work in World Food Programme Syria, south Area Office based in Damascus with frequent travel to the field. South Area Office oversees WFP operations in five governorates of Damascus, rural Damascus, Dara, Quneitra and Sweida. Currently, it has a total caseload of 1.5 million people per month.

JOB PURPOSE

To provide specialized support functions and/or supervise staff and partners performing standard logistics/supply chain processes and activities to enable effective delivery of goods and services for all delivery modalities.

KEY ACCOUNTABILITIES (not all-inclusive)

1. Provide specialized support to logistics operations and activities, following standard processes and contributing, directly or indirectly, to the effective delivery of food assistance to beneficiaries. 2. Coordinate requisitioning and ensure timely delivery of commodities and supplies to authorised partners and destinations. 3. Manage logistics vendors’ contracting activities including performance monitoring and measurement. 4. Support gathering market intelligence, vendor assessments (e.g. transporters, retailers) to support vendor selection process. 5. Identify, resolve and/or provide recommendations on specialised queries/requests for support, using initiative and following standard processes, to ensure timely and accurate resolution of enquiries with excellent client service mind-set. 6. Prepare, monitor and revise budget for all delivery modalities, ensuring adherence to relevant procedures and in compliance with corporate standards. 7. Monitor inventory management processes to track trends and account for the inventory status from source to beneficiary. 8. Support oversight for commodity accounting data quality and integrity. 9. Analyse operational pipeline and contribute to assessments and operational planning for all delivery modalities, to ensure that supply chain requirements are taken into consideration.

10. Manage documentation processing for execution of logistics operations (e.g. customs clearance, invoice verification), take appropriate actions to resolve operational issues escalating complex issues to the supervisor. 11. Perform research, collect data and conduct analysis, produce reports (e.g. CCTI, SPRs, financial closure, physical inventory, transport performance) and ensure information accuracy in corporate systems to enable informed decision-making. 12. Liaise with internal and external stakeholders to support logistics operations management and contribute to effective service delivery. Supervise the work of support staff, providing practical advice and guidance, to ensure individual and team objectives are delivered to agreed standards and deadlines for all assistance modalities. 14. Support logistics emergency preparedness and response activities including Logistics Capacity Assessment and Contingency Plan update, to support WFP’s response in emergencies.

STANDARD MINIMUM QUALIFICATIONS

Education: Completion of secondary school education. A post-secondary certificate in the related functional area.

Language: Fluency in both oral and written communication in English and Arabic Languages.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

At least five years of practical commercial/professional experience in one or more of the following areas: - Maintaining corporate systems and running queries on ongoing shipments, pipeline information, insurance claims, and food stock. - Administering third party service providers’ contracts, including transporters / superintendents. - Compiling contract documentation. - Contract execution. - Budget monitoring and reporting.

TERMS AND CONDITIONS

Please upload your professional CV in English in PDF format making sure to include the following in terms of “Experience”: • Company/Organization name and scope of work of the organization • Exact Position Title • Contract type: part-time, full-time, volunteer, consultant, or freelancer • Start and End date of Employment for each position: From (dd/mm/yyyy) to (dd/mm/yyyy) • Responsibilities: To mention the main responsibilities that highlight your gained skills and experience • A proof of your experience will be required in the final stage of recruitment. • Only short-listed candidates, who meet the minimum requirements for the advertised position, shall be contacted • Candidates must get an auto confirmation email once application is submitted.

HOW TO APPLY

(If any of the below links do not work by clicking on it, please copy and paste it in the browser address bar)

Internal candidate : https://performancemanager5.successfactors.eu/sf/jobreq?jobId=170341&company=C0000168410P

External candidate: https://router.job-listing.wfp.org/sfcareer/jobreqcareer?jobId=170341&company=C0000168410P

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All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.

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Potential interview questions

Added 3 years ago - Updated 1 year ago - Source: wfp.org