Logistics Associate (G6) Qamishly VA006-2023

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WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

DEADLINE FOR APPLICATIONS

All application should be received no later than 08 March 2023

TYPE OF CONTRACT

Contract Type: Fixed Term G6 Duration: 12 months Duty Station: Qamishly Number of required employees: One

ABOUT WFP

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

STRATEGIC OBJECTIVE/ACTIVITY

To ensure effective logistics operation in the areas under Qamishli Field Office, so food assistance reaches to needy people on time.

BACKGROUND AND PURPOSE OF THE ASSIGNMENT:

The Job holder will work as Logistics Associate and responsible for logistics operation and supervision of logistics staff including CBT (Cash Based Transfer) logistics. The staff member will report to the Head of Field Office. He/She will esnsure effective delivery both direct from origin warehosues and from Qamishli warehouses to Cooperating Partners (CPs) and Final Distribution Points (FDPs) and FDPs.

KEY ACCOUNTABILITIES (not all-inclusive)

Within delegated authority, the Job holder will be responsible for the following duties. (These duties are generic and thus are not all-inclusive nor are all duties carried out by all Logistics Associates)

1. Provide specialized support to logistics operations and activities, following standard processes and contributing, directly or indirectly, to the effective delivery of food assistance to beneficiaries. This includes monitoring of direct deliveries from origin warehouses from coastal areas of Syria and dispatches from WFP warehouses in Qamishli to Cooperating Partner’s (CP) warehouses and Final Distribution Points (FDPs). 2. Coordinate requisitioning and ensure timely delivery of commodities and supplies to authorized partners and destinations. 3. Manage logistics vendors’ contracting activities including performance monitoring and measurement. 4. Support gathering market intelligence, vendor assessments (e.g. transporters, retailers) to support vendor selection process. 5. Identify, resolve and/or provide recommendations on specialized queries/requests for support, using initiative and following standard processes, to ensure timely and accurate resolution of enquiries with excellent client service mind-set. 6. Prepare, monitor and revise budget for all delivery modalities, ensuring adherence to relevant procedures and in compliance with corporate standards. 7. Monitor inventory management processes to track trends and account for the inventory status from source to beneficiary. 8. Support oversight for commodity accounting data quality and integrity. 9. Manage documentation processing for execution of logistics operations (e.g. customs clearance, invoice verification), take appropriate actions to resolve operational issues escalating complex issues to the supervisor. 10. Perform research, collect data and conduct analysis, produce reports (e.g. financial closure, physical inventory, transport performance) and ensure information accuracy in corporate systems to enable informed decision-making. 11. Liaise with internal and external stakeholders to support logistics operations management and contribute to effective service delivery. 12 Supervise logistics staff including CBT logistics under Qamishli FO. 13. Support logistics emergency preparedness and response activities including Logistics Capacity Assessment and Contingency Plan update, to support WFP’s response in emergencies.

STANDARD MINIMUM QUALIFICATIONS

Education:

Completion of secondary school education. A post-secondary certificate in the related functional area.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

At least six or more years of progressively responsible work experience in a relevant field.

Language:

Fluency in both oral and written communication in English and Arabic Languages.

KNOWLEDGE & SKILLS

Good interpersonal skills, knowledge of MS word, excel and power point. Knowledge of WFP corporate tools will be an added value.

TERMS AND CONDITIONS

Please upload your professional CV in English in PDF format making sure to include the following in terms of “Experience”:

• Company/Organization name and scope of work of the organization
• Exact Position Title
• Contract type: part-time, full-time, volunteer, consultant, or freelancer
• Start and End date of Employment for each position: From (dd/mm/yyyy) to (dd/mm/yyyy)
• Responsibilities: To mention the main responsibilities that highlight your gained skills and experience

A proof of your experience will be required in the final stage of recruitment. Only short-listed candidates, who meet the minimum requirements for the advertised position, shall be contacted Candidates must get an auto confirmation email once application is submitted.

HOW TO APPLY

(If any of the below links do not work by clicking on it, please copy and paste it in the browser address bar)

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Internal candidate:

https://performancemanager5.successfactors.eu/sf/jobreq?jobId=513292&company=C0000168410P

External candidate:

https://router.job-listing.wfp.org/sfcareer/jobreqcareer?jobId=513292&company=C0000168410P

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WFP has a zero-tolerance approach to conduct such as fraud, sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to WFP’s standards of conduct and will therefore undergo rigorous background verification internally or through third parties. Selected candidates will also be required to provide additional information as part of the verification exercise. Misrepresentation of information provided during the recruitment process may lead to disqualification or termination of employment

WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.