Logistics Associate G6 Fixed Term (Renewable Contract) Johannesburg

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WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles.

Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance.

ABOUT WFP

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to end global hunger. Every day, WFP works worldwide to ensure that no** child goes to bed hungry** and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

In emergencies, WFP gets food to where it is needed, saving the lives of victims of war, civil conflict and natural disasters. After an emergency, WFP uses food to help communities rebuild their shattered lives. Present in nearly 80 countries, the organization has the global footprint, deep field presence and local knowledge and relationships necessary to provide access to nutritious food and contribute to the lasting solutions, especially in many of the world’s most remote and fragile areas. We manage an operating budget of approximately $5.9 billion each year, distributing 12.6 billion rations to those most in need. We reach an average of 80 million people with food assistance in around 80 countries each year. The World Food Programme office in Johannesburg is a Regional Office coordinating and supporting the delivery of humanitarian assistance to 11 Southern Africa countries including, Mozambique, Zimbabwe, Zambia, Namibia, Lesotho, Eswatini, Botswana, Malawi, Madagascar, Democratic Republic of Congo, Congo Brazzaville.

For more on WFP and what we do, please go to http://www.wfp.org/videos/zero-hunger

ORGANIZATIONAL CONTEXT

This role is found in Johannesburg Regional Bureau. Job holders report to a Logistics Officer, Head of Unit or the designate. At this level, job holders demonstrate responsibility and initiative to respond independently to queries with only general guidance for all assistance modalities for both WFP and logistics common services. There is a requirement to use judgment in dealing with unforeseen problems on a daily basis. Job holders typically manage a small team, supervising and coaching staff.

JOB PURPOSE

The corporate commodity accounting system, LESS, monitors and tracks commodities from source to final delivery Locations. Challenges continue to be faced by country offices most notably where overland commodity movements are involved and with reconciliation of physical versus theoretical stocks across various stages of the supply chain. Under the overall supervision of the Logistics Officer, the Logistics Associate will provide analytics to the supply chain activities following an effective and integrated supply chain approach to meet food assistance needs of beneficiaries and service provision requirements for partners. As part of Supply Chain, the Logistics Unit is at the forefront of preparedness and response and has the responsibility to provide guidance and support to country offices. It is essential that the unit keeps abreast of all developments and logistics activities in the region, coupled with dissemination of timely information to all stakeholders. It is also imperative for the unit to assist country offices in the region on implementation of Minimum Preparedness Actions (MPAs) to mitigate against adverse effects of recurring or sudden onset emergencies and shocks. Against this the unit seeks a Logistics Associate to support with Information Management and follow up on implementation of Emergency Preparedness measures in the region.

KEY ACCOUNTABILITIES (not all-inclusive)

Under direct supervision of Logistics Officer, and in liaison with relevant functional units in the RBJ and HQ, the incumbent will focus on: Strengthening of commodity accounting in the region by: • Reviewing of key fundamental supply chain processes as currently implemented in the respective country offices how they are executed and mapped out in corporate systems (WINGS - another corporate accounting system and the Logistics Execution Support System). Based on findings determine whether current business practices and processes adhere to WFP policies, procedures and best practices. Where shortcomings are identified make recommendations on suitable corrective measures to be implemented. • Putting in place mechanisms to enhance the evaluation of data integrity of Logistics execution system across the region • Provide support as/when required in building capacity of Regional Bureau and Country Offices’ staff members for their understanding and use of WFP Logistics execution system effectively • Guiding staff across the region in the reconciliation of LESS and COMET (corporate systems) as per the corporate methodology • Supporting to country offices in the use of LESS to ensure high quality data, accurate and timely reporting, as well as the effective interface with other platforms • Assisting Country Offices with robust Information Management related to Logistics activities throughout the region, by collecting, collating and disseminating data, information and reports as/when required • Monitoring data accuracy, reliability, and timeliness of data capturing in LESS • Produce monthly monitoring reports with analysis on data reliability, accuracy and timeliness of data capturing in LESS by Country • Collect and analyze data and put together reports highlighting opportunities for improvement and effective operationalization of commodity accounting in the region • Prepare accurate and timely commodity reports and support preparation of complex reports, dashboards and other visual materials on supply chain activities for supervisor’s review to contribute to informed decision-making and consistency of information presented to the stakeholders • Carry out Oversight and Compliance Missions in the area of commodity Accounting and Management. • Ensure that risk analysis/management and emergency logistics preparedness is timely undertaken and adequately reflected in Contingency plans. Periodically monitor the management of risks and report on any actions taken • Participate in the development and implementation of procedures for logistics field operations ensuring that objectives are achieved in compliance with regional and functional strategies, policies and plans. • Any other duties as required

4Ps CORE ORGANISATIONAL CAPABILITIES

Purpose

• Understand and communicate the Strategic Objectives: Coaches team in the most effective ways to communicate WFP’s Strategic Objectives to WFP team and partners in the field.
• Be a force for positive change: Implements new methods or tools to improve team’s work processes and productivity.
• Make the mission inspiring to our team: Maps team’s activities and tasks to specific successes in beneficiary communities to showcase positive impact.
• Make our mission visible in everyday actions: Explains to teammates how each unit contributes to the overall WFP mission.

People

• Look for ways to strengthen people's skills: Identifies skill development opportunities such as training modules or on-the-job experiences for self, colleagues and direct reports.
• Create an inclusive culture: Facilitates team building activities to build rapport in own unit.
• Be a coach & provide constructive feedback: Facilitates the pairing of junior colleagues with coaches within own team.
• Create an “I will”/”We will” spirit: Proactively anticipates potential challenges and develops mitigation plans to ensure that team meets goals and targets.

Performance

• Encourage innovation & creative solutions: Identifies opportunities to be creative in own work and to help team be more innovative and accurate in their respective tasks and areas of work.
• Focus on getting results: Monitors team’s deliverables and provides feedback to ensure outcomes are delivered consistently and accurately.
• Make commitments and make good on commitments: Provides accurate guidance to team on expected responsibilities and tasks, whilst also upholding own commitment to the team.
• Be Decisive: Sets an example and provides guidance to junior team members on when to escalate issues when faced with challenging issues in the workplace or in the field.

Partnership

• Connect and share across WFP units: Facilitates partnerships with other WFP units to accomplish missions in the field.
• Build strong external partnerships: Sets an example and provides guidance to team on how to build relationships with external partners.
• Be politically agile & adaptable: Articulates to colleagues or direct reports the value of contributing to other WFP teams and agency partnerships in fulfilling WFP’s goals and objectives.
• Be clear about the value WFP brings to partnerships: Organizes, monitors, and prioritizes own and team’s efforts to ensure that they will fulfill the needs of internal and external partners.

FUNCTIONAL CAPABILITIES

Capability Name Description of the behaviour expected for the proficiency level Supply Chain Management and Optimization Demonstrates ability to design basic supply chain networks, including appropriately assessing and escalating challenges to ensure that WFP is able to provide consistent and uninterrupted service to its beneficiaries and partners. Planning, Project & Resource Mgmt Collects and analyses relevant technical data from diverse sources to forecast operational needs under various scenarios and makes evidence-based proposals. Information Management & Reporting Liaises with internal and external stakeholders to consolidate preliminary data analysis, draft reports and disseminate information that represents concerns and trends. Market Analysis, Contracting and Operational Execution Demonstrates ability to collect market information and process and analyse proposals in line with WFP standard rules and regulations in order to deliver efficiently. Warehouse and Inventory Management Demonstrates ability to implement operational warehouse procedures and normative guidance in order to manage WFP’s warehouse, handle inventory effectively through corporate systems, and ensure loss mitigation. Technical Assistance and Coordination Demonstrates abilities to provide basic technical advice and maintain effective (inclusive, collaborative, unified) logistics coordination mechanisms with humanitarian partners and other relevant stakeholders.

STANDARD MINIMUM QUALIFICATIONS

Education: Completion of secondary school education. A post-secondary certificate in Transport Economics, Engineering, Supply Chain, Logistics, Business Management or other related field, or First University degree with additional years of related work experience and/or training/courses.

Language: Proficiency in writing and verbal communication in English is requisite. Working knowledge in French and/or Portuguese is desirable.

Knowledge & Skills : Supply chain management, emergency preparedness and response, transport contracting and operations, WFP and international standards bodies policies and procedures, air/sea/surface transport processes and procedures

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

Five years of experience in Supply chain and accounting related duties. Knowledge of using WFP systems is an added advantage

Experience in the implementation of SAP application in complex operations involving overland transport

Experience evaluating and selecting service providers and third parties.

Experience identifying transportation operations risks and maintaining documentation on emergency logistics preparedness.

Experience determining with Supply Chain actors best transport modality/timing and liaising with agents and suppliers to meet

deadlines. Experience preparing and managing transport and project budgets.

Contractual Information

• This is a 1 Year Renewable Fixed Term Contract
• Net monthly salary range: R 40 114,08 to R 47 478,17
• Benefits: 30 Days Annual Leave, Pension & Medical Insurance

DEADLINE FOR APPLICATIONS

This Vacancy announcement will expire on Tuesday, 8th March 2022 at 11:59 South African Time.

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This position is only open to South African Nationals and SA Permanent Resident Permit holders

Qualified female applicants are especially encouraged to apply

WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.