Logistics Associate G6

Logistics & Procurement

Overview

Provide specialized support in logistics operations.

You have:

• Completion of secondary school education and a post-secondary certificate in the related functional area.
• Six or more years of progressively responsible work experience in supply chain or a related field.
• Verbal and written fluency in English language.
• Experience using corporate systems to monitor ongoing shipments, pipeline information, insurance claims, and food stock.
• Experience analyzing data and drafting reports.
• Experience in measuring service providers’ performance against set KPIs.
• Experience in assisting the preparation of contract documentation.
• Experience in providing technical business support in corporate systems.

JOB TITLE:

Logistics Associate

TYPE OF CONTRACT:

Fixed Term (FT)

UNIT/DIVISION:

Supply Chain

DUTY STATION (City, Country):

Banjul, The Gambia

DURATION:

One Year

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WHY WORK AT WFP?

SAVING & CHANGING LIVES ❤

Make a difference, the world will notice.

We are driven by our mission to fight world hunger and feed people’s dreams of a brighter future!

GLOBAL COMMUNITY 🌍

Build bridges that unite people across the world. Being part of a global, diverse and multicultural community like WFP, will continuously expose you to new ideas and perspectives.

UNLIMITED POSSIBILITIES 💡

Unlock possibilities you never thought you'd find.

WFP goes anywhere it is needed and does whatever it takes to get the job done.

Join us to make a difference!

For more details about WFP contractual modality and salary, please follow this link: https://icsc.un.org/

ABOUT WFP

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

Our response to emergencies - saving lives and livelihoods either through direct assistance or by strengthening country capacities – remains at the heart of our operations, especially as humanitarian needs become increasingly complex and protracted, such as those brought about by the COVID-19 pandemic.

BACKGROUND AND PURPOSE

WFP Gambia’s Country Strategic Plan (CSP) 2019 - 2021 aims to support the Government in reaching the National Development Plan (2017 - 2021) goals through investments in sectors relevant to Sustainable Development Goal 2. This CSP positions WFP as an enabler for the Government and combines direct implementation and capacity support in the enhancement of the national transition process. WFP support constitutes direct operational support, knowledge transfer and technical assistance and it contribute to WFP's Strategic Results 1, 2, 3 and 5 in line with the National Development Plan, the National Social Protection Policy and the United Nations development assistance framework for 2017–2021.

The CSP focuses on contingency plans for response to shocks (Strategic outcome 1); building the resilience of vulnerable populations through nutrition-sensitive and gender-responsive social safety nets for children in primary and early childhood education, pregnant and lactating women and girls, children under the age of 5 and livelihood support to smallholder farmers (Strategic outcomes 2, 3 and 4) and capacity strengthening to facilitate the alignment of national policies through an integrated approach to food and nutrition security that includes the school meals programme, nutrition interventions, social protection, disaster risk reduction and early-warning systems (Strategic outcome 5). Critical new focus areas will be support for development of a social protection system focused on mainstreaming the national school meals programme as a national safety net, food fortification and south south and triangular cooperation. The country office (CO) aims to streamline all planning and implementation processes to ensure alignment with corporate standards and procedures.

JOB PURPOSE: To provide specialized support functions and/or supervise staff performing standard logistics/supply chain processes and activities to enable effective delivery of goods and services for all delivery modalities.

KEY RESPONSIBILITIES

Under the direct supervision of the Head of Supply Chain, the Logistics Associate will be responsible for the following:

1. Provide specialized support to logistics operations and activities, following standard processes and contributing, directly or indirectly, to the effective delivery of food assistance to beneficiaries.
2. Coordinate requisitioning and ensure timely delivery of commodities and supplies to authorised partners and destinations.
3. Manage logistics vendors’ contracting activities including performance monitoring and measurement.
4. Support gathering market intelligence, vendor assessments (e.g. transporters, retailers) to support vendor selection process.
5. Prepare, monitor and revise budget for all delivery modalities, ensuring adherence to relevant procedures and in compliance with corporate standards.
6. Monitor inventory management processes to track trends and account for the inventory status from source to beneficiary.
7. Supervise warehouse staff and assist in processing transactions and management of commodity accounting data quality and integrity
8. Analyse operational pipeline and contribute to assessments and operational planning for all delivery modalities, to ensure that supply chain requirements are taken into consideration.
9. Manage documentation processing for execution of logistics operations (e.g. customs clearance, invoice verification), take appropriate actions to resolve operational issues escalating complex issues to the supervisor.
10. Perform research, collect data and conduct analysis, produce reports (e.g. CCTI, SPRs, financial closure, physical inventory, transport performance) and ensure information accuracy in corporate systems to enable informed decision-making.
11. Support the capacity building of WFP staff, cooperating partners and national government on supply chain activities.

12. Assist in the design and implementation of cash-based transfer activities through market assessments and reconciliation activities.

    WFP LEADERSHIP FRAMEWORK: COMMON STANDARDS OF BEHAVIOUR

    Leads by Example with

Integrity

Upholds WFP values, principles, and standards

Demonstrates and encourages others to uphold the WFP values, principles and standards

Respects others and values diversity

Values diversity using respectful and inclusive language, and encourages others to do the same

Stays focused and calm under pressure

Stays focused and calm when under pressure and encourages others to do the same

Demonstrates humility and a willingness to learn

Shows humility and a willingness to learn and share knowledge, frequently seeking and acting on feedback, and taking up opportunities to develop

Drives Results and Delivers on

Commitments

Delivers results for maximum impact

Holds self and/or others accountable for the delivery of results

Delegates appropriately

Delivers results against delegated tasks and seeks guidance and support where needed

Adapts readily to change

Responds readily to change adjusting work as needed

Fosters Inclusive and Collaborative

Is inclusive and collaborative

Promotes inclusive teamwork and psychological safety by sharing ideas and openly raising issues

Gives timely and constructive feedback

Supports development for others by giving timely and constructive feedback

Builds and shares new perspectives

Listens attentively to others to capture, learn, build and share new perspectives

Applies Strategic

Thinking

Communicates and

fulfils WFP’s vision

Fulfils WFP’s vision and is able to explain how their objectives support the vision

Embraces curiosity and new ways of doing things

Demonstrates curiosity, and proposes new ways of doing things when relevant

Analyses and evaluates data

Gathers data and shares knowledge to inform team decision making

Considers the impact of decisions

Implements decisions and asks questions to understand the impact for wider objectives

Builds and

Maintains

Sustainable

Partnerships

Builds partnerships

Builds partnerships by seeking out opportunities to work with others

Collaborates to deliver common objectives

Collaborates with partners by sharing information and working together to deliver common goals

FUNCTIONAL CAPABILITIES:

Capability Name

Description of the behaviour expected for the proficiency level

Supply Chain Management and Optimization

Displays aptitude at monitoring and reporting on supply chain operations to enable teams to efficiently assess the performance and sustainability of current networks.

Planning, Project & Resource Management

Supports the planning, forecasting & resource management efforts of own team by collecting data from diverse sources.

Information Management & Reporting

Collates accurate and timely information and data to enable informed decision making on reporting within individual unit and consequently the greater humanitarian community.

Market Analysis, Contracting and Operational Execution

Ability to collect and collate necessary information to enable WFP to make informed operational decisions.

Warehouse and Inventory Management

Demonstrates ability to implement operational warehouse procedures and normative guidance in order to manage WFP’s warehouse, handle inventory effectively through corporate systems, and ensure loss mitigation.

Technical Assistance and Coordination

Demonstrates awareness of the importance of technical assistance and coordination with key stakeholders and an ability to carry out logistics activities, respecting individual mandates and programme priorities.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE:

• Experience using corporate systems to monitor ongoing shipments, pipeline information, insurance claims, and food stock.
  • Experience analysing data (on commodities, funds, etc.) and drafting reports.
  • Experience in measuring service providers’ performance against set KPIs.
  • Experience in assisting the preparation of contract documentation.
  • Experience in providing technical business support in corporate systems.

STANDARD MINIMUM ACADEMIC QUALIFICATIONS:

Education:

Completion of secondary school education. A post-secondary certificate in the related functional area.

Experience:

Six or more years of progressively responsible work experience in supply chain or related field.

Language:

Verbal and Written fluency in English language.

QUALIFIED FEMALE CANDIDATES ARE ENCOURAGED TO APPLY.

• Only Gambian nationals or holders of valid residence and work permits are eligible to apply for this position.
• Applications are to be submitted and received online and in English language only.

• WFP will apply a rigorous and transparent selection process including thorough assessment of technical skills to ensure the best candidates are selected for the job. Please ensure that your application contains accurate and complete information on academic qualifications, employment record and language skills.

  Deadline for submission is 2nd January 2023

  Only shortlisted candidates will be contacted.

Apply now

Potential interview questions

Added 3 years ago - Updated 1 year ago - Source: wfp.org