Logistics Associate, G-6, Aden, Yemen

Contract

This is a G-6 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 6 years of experience, depending on education.

Salary

The salary for this job should be more than 1,916 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfil their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, hope...

In the 1970s UNICEF established a presence in Yemen to respond to the urgent needs of children in the poorest country in the Middle East. In 1991, Yemen ratified the Convention on the Rights of the Child, and it was enacted immediately. Since then, the country has been making steady progress for children until it plunged into a brutal conflict in 2015 but even before that, Yemen needed large amounts of humanitarian assistance.

In collaboration with local authorities, non-governmental organizations and community partners, UNICEF is working in all the governorates in Yemen to respond to the needs of children throughout the country with a continuum of services to help children survive and grow to their full potential through the following programmes: Health, Nutrition, Water, Sanitation and Hygiene, Basic Education, and Child protection.

For more on our work in Yemen, please visit our website: https://www.unicef.org/yemen/

How can you make a difference?

Under direct supervision of the Logistics Specialist NOC, the Logistics Associate is mainly responsible for clearing at the port of entry, warehousing, and in-country logistics. As such this post is mainly for enhancing warehousing. As the result of a more complicated political situation and since there is no sign of immediate resolution and possibly becoming more difficult to bring supplies from overseas to Yemen, it is crucial to maintain contingency stock at the warehouse.

To make a difference, the below would be the key roles and responsibilities of the Logistics Associate will:

Planning:

• In consultation with the supervisor, provide input to the Country Programme Action Planning and advise on Logistics requirements for the Plan of Operations and Annual Work Plans. Participate in the forecasting, planning, implementation, monitoring, and evaluation of the supply chain operations, including the establishment of performance indicators.
• Support supply emergency preparedness and response activities including ensuring the establishment of Logistics’ Long-Term Arrangements (LTAs) and contracts, Logistics Capacity Assessment and Contingency Plan update, and pre-positioning of stock.

Contracting:

• Liaise with service providers in planning logistics and contracting initiatives, supporting the development of appropriate specifications, terms of reference, and logistics arrangements and timelines. Take into account opportunities to strengthen the sustainability of supply chains.
• Keep service providers/partners informed on the logistics progress. Liaise with vendors, ensuring timely follow-up on delivery schedules.
• Ensure appropriate filing of logistics activities and transaction cases and maintain up to date records for future reference including for audit.

In-country logistics:

• Provide logistics input to the supply plan, including advising on infrastructure constraints (e.g., customs clearance, port capacity, transport options and warehousing capacity) and different deliver mechanisms. Advise on budget requirements for various delivery modalities and ensure establishment of budget with clients. Ensure that In-country-logistics LTAs (long term arrangements) and contracts are in place.
• Assist supervisor in obtaining timely port/customs clearance of all UNICEF-assisted programme supplies and equipment through government counterpart, other partners or directly through UNICEF appointed clearing agent/s. Liaise with respective ministries in speedier custom clearance, ensuring supplies are cleared within two weeks and proactive follow-ups where delays occur.
• Liaise with supply and Logistics colleagues as well as clients and using supply dashboards and reports to ensure pipeline monitoring and establishment of appropriate logistics capacity. Monitor progress of offshore and/or direct shipments and take action to ensure timely customs clearance of supplies entering the country. Perform research, collect data and conduct analysis, produce reports and ensure information accuracy in corporate systems to enable informed decision-making.
• Maintain up-to-date supply & logistics records/ reports for outstanding shipping documents/ in-country distribution documents/ good receipts/ claim documentation and for unshipped POs item; and do necessary follow-up for corrective actions to ensure timely receipt of the shipments.
• Provide specialized support in the area of logistics, following standard processes and contributing, directly or indirectly, to the effective delivery of programme supplies. Liaise with internal and external stakeholders to support logistics operations management and contribute to effective service delivery.
• Supervise the arrival, customs clearance, storage, packing and in-country distribution of UNICEF commodities to the agreed delivery point.
• Identify needs for contracting of logistics third party services (e.g., customs clearance, warehousing, transport, distribution) and manage contracting of such service providers including establishment of KPIs and performance monitoring mechanisms.
• Manage documentation processing for execution of logistics operations (e.g., customs clearance, invoice verification), and take appropriate actions to resolve operational issues, escalating complex issues to the supervisor.
• Liaise with Logistics team to arrange timely in-country distribution of supplies to project locations through counterparts, other partners or private transport operators as appropriate. Follow up on dispatch requests from programme to ensure delivery and reception of supplies and preparing/sharing supply Pipeline Reports with receiving end-users. Assist in evaluating transportation process including transporters performance, recipients and partners performance when receiving distributed supplies.

Warehousing and inventory management:

• Assist to manage UNICEF warehouse facilities and operations in line with UNICEF policies and procedures. Assess warehousing capacity including facilities, conditions of equipment, manpower, and processes when required. Propose corrective actions to supervisor and warehousing service provider.
• Oversee maintenance of warehousing and inventory management processes by managed by the service provider. Ensure accurate and complete accounting, reporting and internal control systems are in place, and relevant records are properly maintained by the service provide.
• Verify stock reports. Monitor inventory to track trends and account for the inventory status from source to beneficiary.
• Assist in proper storage of UNICEF-assisted supplies & equipment at UNICEF operated warehouses or other appointed partner’ warehouses including use of stock/bin cards and registers, inventory control/management.
• Assess availability of space and advise warehouse service provider on stacking and storage plans to ensure appropriate storage and optimize use of space.
• Oversee receipt of consignments and dispatch of supplies.
• Record, maintain, and ensure accuracy of up-to-date supplies stock movement through Vision system.
• Weekly reconciliation of Vision stock inventory reports matching warehouses’ manual records and supply dashboard/pipeline reports.
• Generate and compile a monthly variety of warehouse stock reports from Vision and share with programme. This includes report on stock availability in all warehouses and advice on stock rotation, including expiring supplies.
• Assist to carry out inventory spot checks and periodic physical counts of inventory in the warehouse and prepare stock count’ resultant reports. Prepare documentation for commodity disposal through Property Survey Board committee.
• Correspond with Supply Division, Salalah and Djibouti hub offices on the movement of offshore suppliers and on standard warehouse items when required.

• Help supervisor in building government and other partner’s capacity on warehouse management and inventory controlAlternative delivery mechanisms and logistics services:

  • Participate in events/meetings that build partnerships and collaborative relations with UN organizations to support harmonized and collaborative procurement and logistics arrangements.
  • Maintain up-to-date files for all logistics transactions, including a system for monitoring the different stages of each transaction.
  • In collaboration with Supply & Logistics team and Programme Sections, identify opportunities for capacity building of Government counterparts and improving the supply chain process to make it more effective.
  • In collaboration with supervisor, logistics team, Supply Division, Sana’a Office, provide input to help ensure knowledge exchange and learning is prioritized to continuously build capacity of individuals and the team. Develop and facilitate training of newcomers, establish processes or manuals to support effective workflows.
  • Undertake any other tasks as required by supervisor within the skills and experience of the logistics associate.
  • Check and verify all invoices for logistics services against service requests made from the logistics office, draft payment requests and submit to the supervisor for certification, and follow-up for payment, summarize and maintain systematic records.
  • Undertake field travel to project locations to identify logistics related problems/solution and also joint end-use monitoring of programme supplies for reviewing quality/quantity of supplies, warehousing practices, record keeping, follow-up on government receipts and effective utilization.

For more information of the Job Profile, please press CTRL & double-click this file: Specific Job Description_Logistics Associate,GS-6,Aden,Yemen, # 118532[73].pdf

To qualify as an advocate for every child you will have…

Education:

• Completion of secondary education is required, preferably supplemented by technical or university courses related to supply chain, business administration, contract/commercial law, or another relevant technical field.

Experience:

• A minimum of 6 years of relevant administrative experience in supply chain management or a commercial context is required.
• Experience in the area of warehousing highly desired.
• Understanding of development and humanitarian work is an advantage.

Language:

• Fluency in English and Arabic are required.

For every Child, you demonstrate…

UNICEF's core values of Care, Respect, Integrity, Trust, and Accountability (CRITA) and core competencies in Communication, Working with People and Drive for Results.

The UNICEF competencies required for this post are...

Core Competencies (For Staff with Supervisory Responsibilities) *

• Nurtures, Leads and Manages People (2)
• Demonstrates Self Awareness and Ethical Awareness (2)
• Works Collaboratively with others (2)
• Builds and Maintains Partnerships (2)
• Innovates and Embraces Change (2)
• Thinks and Acts Strategically (2)
• Drive to achieve impactful results (2)
• Manages ambiguity and complexity (2)

or

Core Competencies (For Staff without Supervisory Responsibilities) *

• Demonstrates Self Awareness and Ethical Awareness (1)
• Works Collaboratively with others (1)
• Builds and Maintains Partnerships (1)
• Innovates and Embraces Change (1)
• Thinks and Acts Strategically (1)
• Drive to achieve impactful results (1)
• Manages ambiguity and complexity (1)

To view our competency framework, please visit here.

Click here to learn more about UNICEF’s values and competencies.

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

UNICEF’s active commitment to diversity and inclusion is critical to delivering the best results for children. For this position, eligible and suitable under-represented demographic groups, e.g., women from programme countries or male candidates will be prioritized.

*Female candidates are especially encouraged to apply and please take a look at some of our entitlements for our female staff member*****s: Female Entitlements Edited2.jpg

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Remarks:

* Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

* The successful candidate for this recruitment MUST be available to commence work within 31 days of receiving an offer.

* Employment is conditional upon receipt of medical clearance, any clearance required, the grant of a visa, and completion of any other pre-employment criteria that UNICEF may establish. Candidates may not be further considered, or an offer of employment may be withdrawn if these conditions are unlikely to be met before the date for commencement of service