Logistics Associate (Funds Management) - G6, Islamabad
Provide specialized support and supervise logistics processes
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Overview
Provide specialized support and supervise logistics processes
You have:
- First level university degree in Business Administration, Commerce or Accounts, or CA Foundation.
- Six years’ of experience in Accounts, Finance, Banking or Funds management preferably with UN/NGOs, or four to six years Articleship experience with Chartered Accountant firm.
- Fluency in both oral and written communication in the UN language at the duty station and in the duty station’s language, if different.
- Knowledge of operating SAP-based system is desirable.
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WFP encourages female candidates and people with disabilities to apply.
WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles. Selection of staff is made on a competitive basis. We are committed to promoting diversity and the principle of equal employment opportunity for all our employees and encourages qualified candidates to apply irrespective of religion or belief, ethnic or social background, gender, gender identity and disability.
ABOUT JOB
Job Title**: Logistics Associate (Funds Management)**
Grade: G6
Type of contract: Fixed Term
Salary: Starting at PKR 271,000/-
Duration: 12 Months
Duty Station: Islamabad
Vacancy Number: 829893
Date of Publication: 25th October, 2023
Deadline of Application: 8th November, 2023
This vacancy announcement is for Pakistani Nationals.
Note: This vacancy announcement will also be used to build a roster of prequalified applicants for future opportunities within same job profile at the current or lower level in Pakistan.
TERMS AND CONDITIONS
WFP offers a competitive benefits package including salary, pension, leave plus a medical insurance.
JOB PURPOSE
To provide specialized support functions and/or supervise staff performing standard logistics/supply chain processes and activities to enable effective delivery of goods and services for all delivery modalities.
KEY ACCOUNTABILITIES (not all-inclusive)
1. Prepare FTC Matrices for food related activities as per budget guidelines with complete supporting documents in consultation of all key stakeholders and share with supervisor for review and further submission to Bureau. Review the same Matrices of Supply Chain Budget after every six months and any time in case of major changes. 2. Prepare budgets related to Afghanistan under FTC & GCMF funds and Pak Afghan Travel budgets under Implementation funds as and when required and submit to Supervisor for review. 3. Prepare FTC fund analysis/Monitoring report on monthly basis through monitoring tools and analysis and submit to supervisor for review and quarterly submission to Bureau. 4. Prepare other supply chain other funds’ status under on monthly basis and share with supervisor for review. 5. Prepare allotments /FRs against the activities / projects in WINGS upon inception of CSP in consultation with Supervisor and assign the same FRs to sub offices and units. 6. Release funds in consultation with Supervisor for Pak & Afghan projects under FTC, GCMF, FLA & Travel related fund requests after verification of type of expenditure, approved rates & remaining budget etc. 7. Prepare Quarterly CSC report and Market Overview report after every six months and submit to the supervisor for review and further submission to Bureau. 8. Prepare grant FTC fund spending plan against expiring grants as and when required and follow up with relevant units for posting of expenditures. 9. Extract & share open PO reports against all projects/activities on monthly basis and follow up with relevant units, Sub Office staff for closure or appropriate action 10. Run fund consumption report on daily basis for all food activates and move any available funds from open pot to FRs. 11. Review from time to time the funds triggered against commodities under all food related activities and compare with approved supply chain rates. 12. Process logistics related invoices, prepare penalty calculation report, calculate commodity losses by extracting commodity related cost from CPO in WINGS, invoice match in ITS submit for ITS approval as and when required. Coordinate with transporters and operation units in case of any issues. 13. Post Log related Purchase Order & post SES as and when required. 14. Verification of monthly SLA invoices to customers against service level agreement & Performa Invoices with customers. Tracking and monthly reconciliation with Finance for SLA funds with Finance & outstanding customers’ invoices. 15. After monthly reconciliation with Finance, share details of outstanding SLA invoices each month with relevant Log Operations staff for follow up & recovery from customers. 16. Provide Funds management related support to staff in CO & Provincial offices. 17. Perform any other task assigned by supervisor.
STANDARD MINIMUM QUALIFICATIONS & EXPERIENCES
Education: First level university degree in Business Administration, Commerce or Accounts. OR CA Foundation with Institute of Chartered Accountants of Pakistan.
Experience: Six years’ of experience in Accounts, Finance, Banking or Funds management preferably with UN/NGOs. OR Four to Six years Articleship experience with Chartered Accountant firm.
Knowledge & Skills: knowledge of operating SAP based system is desirable Language: Fluency in both oral and written communication in the UN language in use at the duty station and in the duty station’s language, if different.
All WFP Employees are expected to demonstrate the competencies and standards of behavior aligned with our core values and defined in the WFP LEADERSHIP FRAMEWORK, namely:
Leading by example with integrity,
Driving results and delivering on commitments,
Fostering inclusive and collaborative teamwork,
Applying strategic thinking,
Building and maintaining sustainable partnerships.
HOW TO APPLY
To be considered, interested candidates are invited to apply via (https://www.wfp.org/careers/job-openings). Only short-listed candidates will be contacted.
WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.
Request for Disability related Reasonable Accommodations:
It is important to WFP to create an accessible and inclusive workplace for everyone. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions. If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the selection and hiring process, please direct your request and inquiries to the Diversity and Inclusion team on: [email protected], cc’ing [email protected]. A member of the reasonable accommodation team will contact you to confidentially discuss your needs.
This email is only to be used for any disability related accessibility requirements, and not for sending the application itself. Due to volume of applications, any applications or CVs sent through this email address will not be considered as a formal application and will not receive a reply from WFP.
ABOUT WFP
The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.
ORGANIZATIONAL CONTEXT
This job will be based in Islamabad, Pakistan and Job holders report to a Logistics Officer, Head of Unit or the designate. At this level, job holders demonstrate responsibility and initiative to respond independently to queries with only general guidance for all assistance modalities for both WFP and logistics common services. There is a requirement to use judgment in dealing with unforeseen problems on a daily basis. Job holders typically manage a small team, supervising and coaching staff.
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WFP is committed to diversity and inclusion within its workforce. WFP has zero tolerance for sexual exploitation and abuse, any kind of harassment, including sexual harassment, abuse of authority or discrimination. All selected candidates will, undergo rigorous reference and background checks.
No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.
Potential interview questions
| Can you describe a time when you had to manage a budget under tight deadlines? | This assesses your ability to handle pressure and financial planning skills. | Share specific examples of budgeting challenges and how you addressed them. |
| How do you ensure accuracy in financial reporting and logistics management? | This question evaluates your attention to detail and commitment to quality. | Pro members can see the explanation. |
| Describe your experience working as part of a team to achieve a shared goal. | Pro members can see the explanation. | Pro members can see the explanation. |
| What strategies do you use to monitor and control expenses in your operations? | Pro members can see the explanation. | Pro members can see the explanation. |
| Can you give an example of a logistical problem you faced and how you resolved it? | Pro members can see the explanation. | Pro members can see the explanation. |
Added 2 years ago
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Updated 1 year ago
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Source:
wfp.org
