Logistics Associate

This opening expired 4 months ago.

UNOPS - United Nations Office for Project Services

Open positions at UNOPS
Logo of UNOPS

Application deadline 4 months ago: Saturday 14 May 2022 at 23:59 UTC

Open application form

Contract

This is a LICA-6 contract. This kind of contract is known as Local Individual Contractor Agreements. It is normally only for nationals. It's an external contract. It usually requires 6 years of experience, depending on education. More about LICA-6 contracts.

Background Information - PSC

Peace and Security Cluster

The UNOPS Peace and Security Cluster (PSC) is a principal service provider in the field of mine action with the United Nations Mine Action Service (UNMAS), UNDP, UNICEF, Governments of mine-affected countries and other mine action partners. It is led by the Director, who has overall authority and accountability for the performance PSC on behalf of its clients. The Director is responsible for administering and providing oversight of the day-to-day management of the Project Field offices, both according to the client requirements and in line with UNOPS rules and regulations.

UNMAS

United Nations Mine Action Service (UNMAS) is a division of the Office of Rule of Law and Security Institutions (OROLSI) in the Department of Peacekeeping Operations (DPKO). UNMAS is mandated by the United Nations General Assembly (RES/68/72) to ensure an effective, proactive and coordinated response to the problem posed by a wide range of explosive hazards. Legislative mandates also recognize UNMAS technical expertise in responding to threats posed by unsecured and unsafe conventional weapons and ammunition stockpiles. As an office within DPKO, UNMAS supports peacekeeping and special political missions in accordance with Security Council mandates.

UNMAS as a component of the United Nations Support Office in Somalia (UNSOS) provides explosive hazard management capacities, including mitigation, to AMISOM as part of a logistical support package. Non-lethal tactical advice and analysis are delivered by UNMAS technical advisors located in each AMISOM Sector Headquarters and at AMISOM Force Headquarters, who support AMISOM planning and operations. UNMAS support includes both enabling (“operate in spite of IEDs”) and response (“defeat the device”). As a component of the UN Mission in Somalia (UNSOM) UNMAS also supports the Federal Government of Somalia, including the Somali Police Force, Somali Explosive Management Authority and National Security Advisor.

Functional Responsibilities

*CANDIDATES WITH NO UN OR UNOPS EXPERIENCE ARE ENCOURAGED TO APPLY *Qualified female candidates are strongly encouraged to apply Under the supervision of the Logistic and Asset Management Analyst, he/she will be responsible for the following main duties:

  • Implement a logistical plan to manage a smooth Customs process and delivery for all imported goods to Somalia, or domestic shipments, in coordination with the procurement team and the asset management team.
  • Arrange customs clearance, releases of UNMAS/UNOPS imported supplies, materials, and equipment.
  • Liaise with relevant governmental authorities and stakeholders on all logistics needs to ensure smooth delivery of UNMAS/UNOPS shipments.
  • Coordinate with UNSOS Director’s office for all arriving shipments and ensure that all necessary Note Verbale approvals are timely approved for customs clearance.
  • Coordinate with UNOPS suppliers, shipping agencies, and customs clearance agents to ensure safe and fast release and collection of goods and storage in line with INCOTERMS set in the contracts.
  • Check and ensure the correctness of shipping documents received from UNOPS suppliers in compliance with UNOPS requirements.
  • Represent UNOPS with all relevant authorities in Somalia for customs clearance and import approvals.
  • Receipt and inspection of all delivered assets from contractors, suppliers under the supervision of the Logistics and Asset Management Analyst.
  • Manage inspection of all stores and equipment for correct quantity, quality, damage, completeness, and serviceability, with direction from Logistics and Asset Management Analyst.
  • Ensure that a register for assets, non-expendable property and equipment Purchase Orders is established and maintained/updated on an ongoing basis.
  • Ensure all assets and equipment received are stored safely, correctly, and securely depending upon the item classification.
  • Ensure any discrepancies are fully investigated and resolved using the Loss and Damage process.
  • Process entry and exit clearances for shipments arriving and/or being sent to various sectors across Somalia.
  • Process Cargo Manifest requests for UNMAS/UNOPS shipments and deliver cargo to Movement Control Unit of the UNSOS mission for onward shipment.
  • Maintain an accurate shipment tracking sheet and update the procurement team on the shipments expected dates and any challenges encountered with the suppliers.
  • Ensure all stored assets are securely kept, protected from elements, well-organized, and properly accounted for.
  • Prepare and submit logistical reports as requested by the supervisor.
  • Implement and maintain sound asset management and inventory control system in accordance with UNOPS Asset Management policy.
  • Ensuring all UNOPS drivers are adhering to UNOPS driving and safety regulations.
  • Assist in the Asset verification exercise carried out on regular basis and upon request from the Logistics and Asset Management Analyst.
  • Perform any other relevant duties as required.

Education/Experience/Language requirements

Education - First Level University Degree (Bachelor Degree or equivalent) with two years of relevant experience; OR - High School (Secondary or equivalent) with six years of relevant experience is required.

Experience - Relevant experience is defined as experience working in Logistics, Asset Management, Cargo Management, Supply Chain Management or Support Services. - Computer Literacy is required.

Language

  • Fluency in English (speaking, writing, and reading) is required.
  • Fluency in Somali (speaking, writing and reading) is required.

Competencies

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles. Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role). Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries. Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements. Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving. Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Contract type, level and duration

  1. Contract type: Local Individual Contractor Agreement (LICA)
  2. Contract level: LICA-6
  3. Contract duration: Ongoing ICA – ‘Open-ended, subject to organizational requirements, availability of funds and satisfactory performance.

For more details about the ICA contractual modality, please follow this link: https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx

Additional Considerations

  • Please note that the closing date is midnight Copenhagen time
  • Applications received after the closing date will not be considered.
  • Only those candidates that are short-listed for interviews will be notified.
  • Qualified female candidates are strongly encouraged to apply.
  • UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
  • Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
  • For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
  • For retainer contracts, you must complete a few Mandatory Courses (around 4 hours) in your own time, before providing services to UNOPS.
  • The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.

It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.

Background Information - UNOPS

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.

UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.

Working with us

UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.

Diversity

With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.

Work life harmonization

UNOPS values its people and recognizes the importance of balancing professional and personal demands.

Added 5 months ago - Updated 4 months ago - Source: jobs.unops.org