Logistics Assistant (Storekeeper) SC4, Odesa, Ukraine

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WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

TERMS AND CONDITIONS

Job title: Logistics Assistant ( Storekeeper) Number of positions: 02 Type of Contract: Service Contract, Level 4 (SC4) Duty Station (City, Country): Odesa, Ukraine Duration: 06 months, extendable

JOB PURPOSE

In order to scale up its response, WFP Ukraine is hiring a Logistics Assistant (Storekeeper) to be based in Odesa. Under the direct supervision of the Logistics Associate (or delegate) and the overall supervision of the Logistics Officer, the Logistics Assistant will be responsible for handling receipt/dispatch and verification of commodities in order to maximize quality of warehouse operations and mitigate losses, and to support the best storage management practices in compliance with WFP warehouse standards and established guidelines.

KEY ACCOUNTABILITIES (not all-inclusive)

• Effectively receive/dispatch commodities including transshipment (truck to truck) against official approved documentation (e.g., waybills and/or delivery notes) ensuring accuracy in physical count of commodities including the quality in compliance with the established standards.
• Establish reports on the quality and quantity of products received. Ensure that the quantities indicated in the shipping documents correspond to the quantities received.
• Prepare, verify and sign off warehouse and transport documents, and maintain files and accurate warehouse transaction records to ensure immediate reporting on commodity movements in line with the corporate requirements.
• Conduct daily warehouse closing reconciliation and accurate inventory checks supporting internal control systems in compliance with the warehouse management requirements.
• Perform daily inspections and prepare reports on the quantity and quality of the commodities received/dispatched and handled, detect promptly and analyze reasons for stock discrepancies/damages, investigate missing quantity and prepare warehouse loss reports recommending appropriate solutions, to enable informed decision-making.
• Implement appropriate measures to safeguard food and non-food commodities, to ensure quality control using standard preventive measures in line with WFP established procedures and authorization received from the supervisor. Keep storage areas clean and free of pests and ensure good storage practice
• Monitor condition of the warehouse and commodities and take appropriate actions, to support efficient warehouse space-planning and well-organized commodity storage following WFP warehouse standards.
• Provide guidance and on-the-job training to warehouse staff to contribute to their development and high performance.
• Any other duties

STANDARD MINIMUM QUALIFICATIONS

Education: Completion of secondary school education or Diploma in related field. Formal education or Diploma in Logistics, Warehousing, or Transport will be an asset

Language: Fluency in both oral and written communication in English. Ability to effectively communicate in Ukrainian and Russian.

Experience: Two (2) or more years of progressively responsible work experience in Logistics, Warehousing, or Transport or any related field

• Experience using logistics databases to extract routine reports.
• Experience in managing warehouses with food and NFIs.
• Experience in managing inventories.
• Experience in processing invoices.

ABOUT WFP

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

ORGANIZATIONAL CONTEXT

WFP Ukraine office is scaling up food assistance through cash transfers and in-kind food distribution to the affected populations in Ukraine. In July 2022, WFP Ukraine served over 2.8 million people through cash transfers and in-kind food distribution. WFP works closely with various partner organizations on the ground to assess needs and provides assistance to the affected population.

DEADLINE FOR APPLICATIONS

Deadline : September 8, 2022 Interested applicants are requested to create an E-recruitment account before submitting an online application, including CV and a letter of interest. To view the job description and apply to the mentioned vacancies, please follow these simple steps. 1. Create your online CV and Cover letter 2. Click on “Apply” 3. For new user, click on create an account

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All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.