Logistics Assistant - SSA5

Disclaimer: This is a 3-month contract, potentially renewed for 6-11 months only. This post is for the emergency response team for the Palestine Country Office, located in Cairo, Egypt.

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status, physical or mental disability.

About WFP

The United Nations World Food Programme is the world’s largest humanitarian organization, saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity for people recovering from conflict, disasters, and the impact of climate change. Food assistance extends well beyond the traditional view of “food aid” as transfers of food commodities to hungry people.

It seeks not only to save lives and protect livelihoods in the short term but also to combat the root causes of hunger in the medium and long term for a world with zero hunger.

ORGANIZATIONAL CONTEXT

These jobs are found in Country Offices (COs), Regional Bureaux (RBs), and Headquarters (HQ). The Job holders report to a Head of the Unit, Chief or Information Technology Officer, or the designate.

At this level, job holders are expected to take responsibility for the completion of a range of processes and activities requiring the interpretation of standard guidelines/practices. Job holders can recommend a course of action to staff at various levels and may allocate tasks to other staff.

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BACKGROUND AND PURPOSE OF THE ASSIGNMENT:

The objective of a country-level Logistics Cluster is to ensure that timely, coherent, and effective logistics support to humanitarian aid/relief operations is possible (within funding and security constraints). WFP as the lead agency of the Logistics Cluster is accountable for working in partnership with humanitarian stakeholders to deliver a strategic response, based on operational gaps (as per the IASC Guidelines on Cluster Coordination at Country Level). Within each country-level Logistics Cluster Lead Agency is a Logistics Cluster Coordinator (as per the IASC Generic Terms of Reference for Sector Leads at the Country Level), who is responsible for leading and facilitating this process. Based on the needs identified and expressed by the humanitarian community, the Cluster will assume a coordination and information management role, while attempting to facilitate common services where required to maximize the use of available resources in-country, provide support and advocacy surrounding customs clearance and government liaison, and establish a more coordinated and cost-effective operational approach.

Job Purpose: To facilitate the management of Logistics Cluster common service provision through; managing daily operations, collecting, analyzing, and reporting on information, and cooperating with implementing partners to maximize the efficiency of the logistics operations and activities.

ACCOUNTABILITIES/RESPONSIBILITIES:

1. Contribute towards the development of logistics plans and processes ensuring compliance with requirements of the Global Logistics Cluster, and wider logistics policies and WFP standards. 2. Support Logistics Sector/Cluster projects or operational day-to-day activities following standard processes and contributing, directly or indirectly, to the effective delivery of services to beneficiaries. 3. Collect and analyze data through research and networking with colleagues to recommend actions to the supervisor to improve the performance of local logistics operations. 4. Manage cooperating partners contracting activities including performance monitoring and measurement. 5. Monitor inventory management processes to track trends and account for the inventory status. 6. Conduct portions of financial analysis and budget reviews, drawing out insights and recommending actions to the supervisor to optimize the use of available funds. 7. Guide support staff as well as cooperating partners, acting as a point of referral and supporting them with analysis and queries. 8. Collate data and contribute to the preparation of accurate and timely reporting, supporting a Logistics Sector/Cluster view of logistics activities that enables informed decision-making and consistency of information presented to stakeholders. 9. Utilize and review the Logistics Sector/Cluster Relief Item Tracking Application (RITA) system, and ensure that entries are accurate and up to date. The focal point for receiving and releasing requests from partners. 10. Support the capacity building of Logistics Sector/Cluster staff, WFP staff, and cooperating partners for efficient and effective delivery of services to the humanitarian community and ultimately meeting the needs of the beneficiaries (i.e. through contribution to the training materials). 11. Identify and build productive relationships with logistics colleagues, staff, and partners within the area of assignment to support an integrated approach to Logistics assistance. 12. Support logistics emergency preparedness and response activities including Logistics Capacity Assessment and Contingency Plan update, to support WFP’s response in emergencies.

4Ps CORE ORGANISATIONAL CAPABILITIES:

4P Theme Capability Name Description of the behaviour expected for the proficiency level Purpose Understand and communicate the Strategic Objectives Understands The Logistics Sector/Cluster’s Strategic Objectives and the link to own work objectives. Be a force for positive change Flexibly adapts individual contributions to accommodate changes in direction from supervisors and internal/external changes (such as evolving needs of beneficiaries, new requirements of partners). Make the mission inspiring to our team Recognizes and shares with team members the ways in which individual contributions relate to WFP’s mission. Make our mission visible in everyday actions Sets own goals in alignment with The Logistics Sector/Cluster’s overall operations, and is able to communicate this link to others. People Look for ways to strengthen people's skills Assesses own strengths and weaknesses to increase self-awareness, and includes these in conversations on own developmental needs. Create an inclusive culture Participates in open dialogue, and values the diverse opinion of others, regardless of background, culture, experience, or country assignment. Be a coach & provide constructive feedback Proactively seeks feedback and coaching to build confidence, and develop and improve individual skills. Create an “I will”/”We will” spirit Participates in accomplishing team activities and goals in the face of challenging circumstances. Performance Encourage innovation & creative solutions Shows willingness to explore and experiment with new ideas and approaches in own work. Focus on getting results Consistently delivers results within individual scope of work on time, on budget and without errors. Make commitments and make good on commitments Commits to upholding individual accountabilities and responsibilities in the face of ever-changing country or functional priorities. Be Decisive Makes rational decisions about individual activities when faced with uncertain circumstances, including in times of ambiguity regarding information or manager direction Connect and share across WFP units Seeks to understand and adapt to internal or cross-unit teams’ priorities and preferred working styles. Build strong external partnerships Demonstrates ability to understand and appropriately respond to and/or escalate needs of external partners. Be politically agile & adaptable Portrays an informed and professional demeanor toward internal and external partners and stakeholders. Be clear about the value WFP brings to partnerships Provides operational support on analyses and assessments that quantify and demonstrate WFP’s unique value as a partner. FUNCTIONAL CAPABILITIES:

Capability Name Description of the behaviour expected for the proficiency level Supply Chain Management and Optimization Demonstrates ability to design basic supply chain networks, including appropriately assessing and escalating challenges to ensure that the Logistics Sector/Cluster is able to provide consistent and uninterrupted service to its beneficiaries and partners. Planning, Project & Resource Management Collects and analyses relevant technical data from diverse sources to forecast operational needs under various scenarios and makes evidence-based proposals. Information Management & Reporting Liaises with internal and external stakeholders to consolidate preliminary data analysis, draft reports and disseminate information that represents concerns and trends. Warehouse and Inventory Management Demonstrates ability to implement operational warehouse procedures and normative guidance in order to facilitate management of Logistics Sector/Cluster warehouse, handle inventory effectively through corporate systems, and ensure loss mitigation. Technical Assistance and Coordination Demonstrates abilities to provide basic technical advice and maintain effective (inclusive, collaborative, unified) logistics coordination mechanisms with humanitarian partners and other relevant stakeholders. STANDARD MINIMUM QUALIFICATIONS:

Education: University degree in Transport Economics, Supply Chain, Logistics, Engineering, Business Management or other related field, or First University degree with additional years of related work experience and/or training/courses.

Experience Knowledge & Skills:

• Experience coordinating service providers’ contract execution. • Experience arranging supplier deliveries and the discharge of WFP vessels (rail, air, or sea). • Experience in evaluating offers and writing proposals. • Experience in report writing.

Languages: National Professional: Fluency (level C) in English language and the duty station’s language, if different.

Deadline for Applications:

The deadline for applications is the 21st of November at 11:59 p.m. Cairo Local Time

Female applicants and qualified applicants from developing countries are especially encouraged to apply

WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.