Logistics Assistant SSA 5, Nairobi

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WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles. Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance.

Date of Issue: 15th June 2022 Closing Date: 21st June 2022

About WFP

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide and the 2020 Nobel Peace Prize Laureate. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes.

In Somalia, the World Food Programme provides food assistance for nutrition, livelihoods, and relief through the hard work of more than 500 employees who contribute to make Somalia hunger free in close partnership with local partners.

This position is open to qualified Kenyan candidates. Female candidates in particular, are encouraged to apply.

Duties and Responsibilities

1. Dispatch/Stock Transfer Order (STO) Management: • Provide support to logistics operations and activities, following standard processes and facilitating, directly or indirectly, the effective delivery of food assistance to beneficiaries. • Be responsible for dispatch planning and execution in support to specific area offices and coordinate needs with other members of the pipeline function, area office logistics and programme. • In close collaboration with area offices, review transport allocations and align them with Transport Purchase Orders, accurately capturing relevant transport rates and contract terms & conditions. • Prepare weekly stock updates considering allocated requirements for planning purposes. • Verify and reconcile Food Release Notes from Programme Unit with existing stock data and prepare allocations according to project requirements and donor regulations. • Create complete/accurate actionable documents to be used for the movement of supplies in line with system and process requirements. • Issue manual documentation for non-food commodities and offline stocks as required. • Assist area offices in troubleshooting and registering user problems related to logistics dispatches. Escale unsolved user problems to system focal points, pipeline team leader and logistics management as required. • Manage the exchange of information between the country and area offices concerning logistics data, especially on reconciliations, amendments and posting. • Identify inconsistent data entries/transfers and provide AO personnel with correct corrective measures. • Ensure monthly physical inventory is captured in the system by the specified deadline and reconciled with the stock reports. • Monitor in-transit cargo and dispatches to ensure timely and accurate utilization of resources.

2. Stocks Management: • Ensure that timely and accurate daily stock reports from area offices are submitted. • Review and reconcile stock reports against system records to identify and rectify any variances or unusual information. • Ensure stock movements, including within warehouses are properly recorded in the system in line with batch records. • Follow-up with the stock report focal points to ensure that expiry dates are fully up-to-date and tonnages about to expire are prioritized. Serve as an active contributor to expire dates monitoring, leading information flows in areas of coverage. • Prepare reconciliation of dispatches and transfers on the closure of services and dispatch cycles. • Maintain and update the office’s filing and reference system related to stock dispatches. • Maintain proper documentation and traceable execution of movements to ensure accountability and compliance are respected and mainstreamed throughout logistics operations. • Generate on-demand reports from online and offline systems to support data analysis and decision-making. • If required, travel to the field, to provide in-loco support to area office operations. • Perform any other duty assigned.

Minimum Qualifications:

Education: Completion of secondary school education. A post-secondary certificate in the related functional area is desirable.

Experience: At least 5 years of progressive experience in logistics, including warehouse and transport management.

Knowledge & Skills: Experience using corporate systems to monitor transport operations, inventory information and forecasts. Good knowledge of spreadsheets is a requirement. Previous experience with system (e.g. SAP) is an advantage.

Languages: Fluency in both oral and written communication in English is a requirement.

Terms and Conditions:

Contract Duration: 6 months

Application Instructions

Interested and qualified candidates are requested to submit online applications through E-Recruitment. Applications that do not meet the above requirements will be disregarded. Only shortlisted candidates will be contacted.

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Female applicants and qualified applicants from developing countries are especially encouraged to apply

WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.