Logistics Assistant (Service Delivery), GS-5, Fixed Term, Global Transport Centre, UNICEF Supply Division

Overview

Assist in logistics and shipping operations for UNICEF.

You have:

• Completion of secondary education with additional training in administrative support and data/reporting or a related field.
• At least 5 years of relevant working experience in administrative or support roles with knowledge of logistics operations, international shipping, and reporting.
• Advanced Excel skills
• Fluency in English.
• Knowledge of supply chain and/or logistics
• Knowledge of PowerBI or other business intelligence applications
• Proficiency in additional UN Language (Arabic, Chinese, French, Russian, Spanish).

Contract

This is a G-5 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 5 years of experience, depending on education.

Salary

The salary for this job should be more than 4,388 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

UNICEF works in 190 countries and territories to protect the rights of every child and has spent 70 years working to improve the lives of children and their families. Defending children's rights throughout their lives requires a global presence, aiming to produce results and understand their effects. UNICEF believes all children have a right to survive, thrive and fulfill their potential – to the benefit of a better world. Supplies are essential to fulfil children’s rights. UNICEF procures and supplies over 5,000 products to address the needs of children. Supporting child survival and development programmes around the world, UNICEF-procured supplies are critical in providing for children’s health, education and protecting them from abuse, exploitation and neglect.

For Every Child…a Sustainable Future

This position as Logistics Assistant (Service Delivery) is located in the Shipping Contract Management (SCM) Team of the Service Delivery Unit of the Global Transport Centre in UNICEF Supply Division.

Shipping Contract Management Team is responsible for managing the contracts for UNICEF’s global Shipping and Freight Forwarding requirements, including performance management, freight management, freight calculation tools and control of SD transport processes and procedures to ensure timely and effective delivery of UNICEF supplies from +100 supply countries to +160 receiving countries.

The incumbent will coordinate, and monitor activities related to the global freight forwarding contracts, EDI monitoring, rates management, and carrier collaboration to ensure timely and cost-effective activities, with the overall goal of meeting the needs and requirements of UNICEF assisted programs and Procurement Service customers.

How Can You Make a Difference?

Under the supervision of the Shipping Contracts Specialist in the Shipping Contract Management (SCM) Team, the Logistics Assistant (Service Delivery) performs all activities in compliance with the UNICEF Financial Rules and Regulations, Supply Division Manual, and other applicable procurement procedures in order to ensure timely deliveries including:

1. Support for the SCM Team – management of the team mailbox, organize regular meetings with internal and external partners, record minutes of meetings and log action points/activities, assist with preparation of documents, updating logs and reports, updating/maintaining SOPs, etc.

2. Support global freight 3PL contracts management activities. Develop/maintain register of service provider issues, KPI anomalies, deviations from contractual obligations, etc. Participate in regular meetings with services providers, business units, regional/country offices, etc.

3. Support rates management activities within the team. Air freight submissions occur twice yearly and once per year with mid-year revision of BAF for sea/surface.

4. Support GTC carrier collaboration activities, liaising and meeting with major carriers to ensure the best conditions for UNICEF in line with SD strategies.
5. Complaints Focal Point – Monitoring outstanding cases logged with QAC, liaising with, and assisting complaint owners and partners/forwarders to achieve timely closure of cases, quality assurance and insurance teams, registering/updating in the UNICEF CICA system.
6. Analyze and monitor forwarder invoice performance on SharePoint – reporting and following up with forwarders, GSSC, TC Data Unit colleagues. Raising anomalies, performance shortfalls and potential service level issues.
7. Provide support for the biannual reconciliation exercise, verifying statements by FFs, bringing anomalies to the attention of the SCM Team Leader.
8. Any other duties or assignments as requested by the supervisor.

To qualify as a Champion for every Child you will have…

Required:

• Completion of secondary education with additional training in administrative support and data/reporting or a related field.
• At least 5 years of relevant working experience in administrative or support roles with knowledge of logistics operations, international shipping, and reporting
• Advanced Excel skills
• Fluency in English.

Desirable:

• Knowledge of supply chain and/or logistics
• Advanced MS Excel knowledge or experience in reporting
• Knowledge of PowerBI or other business intelligence applications
• Proficiency in additional UN Language (Arabic, Chinese, French, Russian, Spanish).

NB: UNICEF staff members globally and applicants who are EU nationals or in possession of a valid work permit for Denmark are eligible to apply. General Service (GS) staff are personally responsible for any travel and accommodation arrangements and UNICEF will not cover any costs related to relocation.

Note that the selected candidate is responsible for obtaining residence permit and any required extension thereof as such an extension cannot be dependent on an employment with UNICEF. (This does not apply for current UNICEF staff members who are non-EU nationals and recruited internationally as residency will be linked to the position with UNICEF).

For every Child, you demonstrate…

UNICEF’s values of Care, Respect, Integrity, Trust, and Accountability (CRITA) and below core competencies:

1. Builds and maintains partnerships
2. Demonstrates self-awareness and ethical awareness
3. Drive to achieve results for impact
4. Innovates and embraces change
5. Thinks and acts strategically
6. Manages ambiguity and complexity
7. Works collaboratively with others

To view our competency framework, please click here:

https://www.unicef.org/careers/get-prepared

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization. UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.

Remarks

The closing date is 27 December 2021. Please be informed that all applications to UNICEF are handled via UNICEF's online recruiting system. You can apply to the above position by creating your profile, and application at our web site: http://www.unicef.org/about/employ/index.php. Kindly note that all applications should be in English and that applications outside of the online recruiting system will not be accepted. Kindly also note that diversity and gender balance are factors in the selection process. Queries can be directed to Louise Pedersen at lpedersen@unicef.org.

Visit us at www.unicef.org/supply/

Potential interview questions