Logistics Assistant SC5 (Warehouse & Distr.) (6m contract) Benguela, Angola

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WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status, physical or mental disability.

ABOUT WFP

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to end global hunger. Every day, WFP works worldwide to ensure that no** child goes to bed hungry** and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

In emergencies, WFP gets food to where it is needed, saving the lives of victims of war, civil conflict and natural disasters. After an emergency, WFP uses food to help communities rebuild their shattered lives. Present in nearly 80 countries, the organization has the global footprint, deep field presence and local knowledge and relationships necessary to provide access to nutritious food and contribute to the lasting solutions, especially in many of the world’s most remote and fragile areas. We manage an operating budget of approximately $5.9 billion each year, distributing 12.6 billion rations to those most in need. We reach an average of 80 million people with food assistance in around 80 countries each year. The World Food Programme office in Johannesburg is a Regional Office coordinating and supporting the delivery of humanitarian assistance to 11 Southern Africa countries including, Mozambique, Zimbabwe, Zambia, Namibia, Lesotho, Eswatini, Botswana, Malawi, Madagascar, Democratic Republic of Congo, Congo Brazzaville.

For more on WFP and what we do, please go to http://www.wfp.org/videos/zero-hunger

ORGANIZATIONAL CONTEXT

These jobs are found in Headquarters (HQ), Regional Bureaux (RBs) and Country Offices (COs) and Area/Field Offices. Job holders report to Logistics Officer, a Head of Unit, or the designate. At this level, job holders are expected to take responsibility for completion of a range of processes and activities requiring some interpretation of standard guidelines/practices for all assistance modalities for both WFP and logistics common services. Job holders are able to recommend a course of action to staff at various levels and may allocate tasks to other support staff.

JOB PURPOSE

Assisting almost 100 million people in 83 countries each year, WFP is the leading humanitarian organization saving lives and changing lives, delivering food assistance in emergencies, and working with communities to improve nutrition and build resilience. WFP’s response to emergencies - saving lives and livelihoods either through direct assistance, or by strengthening country capacities – remains at the heart of its operations, especially as humanitarian needs become increasingly complex and protracted, such as those brought about by the COVID-19 pandemic.

WFP works with various government entities to reduce vitamin and mineral deficiencies in the Angolan population and prevent stunting among under 2 through food fortification, and production of specialized nutritious foods. In line with the recently signed MoU, WFP Angola will support provincial authorities of Luanda to improve quality and coverage of services for screening, detection, treatment and prevention of acute malnutrition among children under 5 years old. Under bilateral service provision, WFP focuses on strengthening public and private-sector capacity for Angola to better respond to emergencies, including health emergencies such as the covid-19 pandemic.

This position is in WFP Angola Field Office. The Logistics Assistant will support the launch and implementation of a bilateral service provision operation in Angola involving the last mile delivery of medical products and supplies. This is high-profile operation and is in line with key global initiatives such as ’The Grand Bargain’, ’Delivering as One’ and the ’SDG 17 Partnership for the Goals’. The service will be funded by the Global Fund under the Global Fund to fight AIDS, Tuberculosis and Malaria (GFATM) through UNDP as its nominated Principal Recipient on behalf Ministry of Health.

The Global Fund is one of the major investors in the health sector in Angola and through its PR identified WFP as the supply chain partner for a role of 4PL and provision of last mile transport services of medicines and health supplies across in the regions of Benguela, Cuanza Sul and possibly other provinces. WFP is also expected to support the delivery of COVID19 PPEs for the greater Luanda region and any other region as may be advised by the beneficiary.

WFP will be in charge of overseeing and managing the long-haul transport and last mile delivery of pharmaceutical products in support of the Ministry of Health’s in-country health supply chain, and will support any related capacity strengthening initiatives with a view to meeting the project objectives and all aspects of the scope of work. .

WFP will be in charge of overseeing and managing the last mile delivery of pharmaceutical products in support of the Ministry of Health’s in-country health supply chain, and will support any related capacity strengthening initiatives with a view to meeting the project objectives and all aspects of the scope of work.

The Logistics Assistant will report to the Pharmacist and/or the Project Manager. This is an important role and successful candidate will be required to closely coordinate with the Pharmacist and the Logistics Officer and Data Assistant for the LMD Project, UNDP as well as the rest of the team and UNDP counterparts in performing his/her duties pertaining to the project.

KEY ACCOUNTABILITIES (not all-inclusive)

• Planning and supervising on a day-to-day basis the Medical Warehouse and Stock Management activities for the project, ensuring compliance with WFP Pharmaceutical Quality Management System (PQMS) standards, protocols and standard operating procedures (SOPs). These activities include but are not limited to the following:
• Physically and administratively managing medical stocks in conjunction with the Project pharmacist and assuming responsibility for the warehouse and its contents.
• Ensuring that all necessary tools such as: Stock Reports, Monitoring Sheets and cold chain monitoring tools and management procedures are in place in order to avoid stock ruptures, losses (expiries, damages due to bad storage conditions, temperature excursions) and excess stocks. Regularly checks inventory levels (physical counts), keeping inventories up to date and monitoring the distribution trends.
• Ensure all stock cards and other relevant files are updated in a regular manner in order to provide real time information.
• Responsible for regular and monthly stock reports in a timely manner.
• Ensuring that all items are well organized and correctly stored according to their specificity, well protected, fully identified and easily accessible (cleanliness, security, access, etc.)
• Supervising the team under his/her responsibility including the definition and planning of each person's tasks (daily supervision and checking the quality of their work); drawing up working schedule and organizing and leading team meetings.
• Lead and provide functional support to the warehouse team on warehousing and distribution, ensuring alignment with Supply Chain and wider project strategy.
• In collaboration with the Pharmacist and the Project Manager, implement any systems changes required to improve the management of our warehousing and distribution activities. This will include support to the existing RITA data tracking system and any future functionality improvements required.
• In coordination with the Pharmacist and the Project Manager, ensure effective implementation of all relevant warehouse and transport related standards, policies and procedures.
• In coordination with the Data Assistant and the Project Manager, ensure all key performance indicators are aligned to best practices in warehousing and distribution management, and that we have a global view and that warehouse data management is executed in a professional manner.
• Perform any other duties as may be assigned by the line supervisor.

4Ps CORE ORGANISATIONAL CAPABILITIES

Purpose

• Understand and communicate the Strategic Objectives: Helps teammates articulate WFP’s Strategic Objectives.
• Be a force for positive change: Suggests potential improvements to team’s work processes to supervisor.
• Make the mission inspiring to our team: Explains the impact of WFP activities in beneficiary communities to teammates.
• Make our mission visible in everyday actions: Articulates how own unit’s responsibilities will serve WFP’s mission.

People

• Look for ways to strengthen people's skills: Trains junior teammates on new skills and capabilities.
• Create an inclusive culture: Seeks opportunities to work with people from different backgrounds.
• Be a coach & provide constructive feedback: Serves as a peer coach for colleagues in same area of work.
• Create an “I will”/”We will” spirit: Tracks progress toward goals and shares this information on a regular basis with supervisor.

Performance

• Encourage innovation & creative solutions: Explores ways to consistently be more efficient and accurate in own areas of work and shares new methods of work with colleagues.
• Focus on getting results: Focuses on getting results and tracks trends in completion rates for own tasks to identify opportunities for efficiency.
• Make commitments and make good on commitments: Takes responsibility for own tasks and notifies supervisor as soon as possible of potential delays in meeting deadlines or commitments.
• Be Decisive: Independently decides what action to take when faced with critical choices in the workplace or in dangerous situations in the field.

Partnership

• Connect and share across WFP units: Suggests opportunities for partnering with other units to supervisor.
• Build strong external partnerships: Identifies opportunities to work with colleagues and partners in the field towards common goals.
• Be politically agile & adaptable: Develops an understanding of the value of WFP’s teams and external partners in fulfilling team’s goals and objectives.
• Be clear about the value WFP brings to partnerships: Aligns own activities with supervisor’s priorities to fulfill internal and external partner needs.

FUNCTIONAL CAPABILITIES

Capability Name Description of the behaviour expected for the proficiency level Supply Chain Management and Optimization Displays aptitude at monitoring and reporting on supply chain operations to enable teams to efficiently assess the performance and sustainability of current networks. Planning, Project & Resource Management Supports the planning, forecasting & resource management efforts of own team by collecting data from diverse sources. Information Management & Reporting

Collates accurate and timely information and data to enable informed decision making on reporting within individual unit and consequently the greater humanitarian community. Market Analysis, Contracting and Operational Execution Ability to collect and collate necessary information to enable WFP to make informed operational decisions. Warehouse and Inventory Management Demonstrates ability to implement operational warehouse procedures and normative guidance in order to manage WFP’s warehouse, handle inventory effectively through corporate systems, and ensure loss mitigation. Technical Assistance and Coordination Demonstrates awareness of the importance of technical assistance and coordination with key stakeholders and an ability to carry out logistics activities, respecting individual mandates and programme priorities.

STANDARD MINIMUM QUALIFICATIONS

Education:

Secondary School Certificate and a Diploma/Certificate in job related field, with good knowledge of Procurement, Supply Chain Management, Warehousing and Distribution Management within the public health sector/pharmaceutical sector.

Experience:

• Four or more years of progressively work experience in a relevant field of work
• Experience within global, multicultural organizations - public, private or charity sector.
• Substantial experience in all technical areas of warehousing and distribution.
• Significant leadership experience and a detailed knowledge of standards, best practice, preparedness and cost effectiveness.
• Experience of setting up complex international supply chains to support delivery programmes, and ensuring appropriate resourcing for the supply chain.

Language:

Excellent knowledge of Portuguese and spoken and written English will be an added advantage

OTHER SPECIFIC JOB REQUIREMENTS

• Proven track-record in managing and supervising other supply chain staff, and providing training and capacity building.
• Ability to synthesize and analyze complex information, and make clear, informed decisions
• Ability to build relationships quickly with a wide range of people, both internally and externally with a flexible yet stabilizing attitude.
• Comfortable working autonomously and as part of a team, including working with, and supporting, a diverse community of stakeholders at a distance.
• Excellent planning, management and coordination skills, with the ability to organize a substantial workload comprised of complex, diverse tasks and responsibilities.
• Highly developed influencing and negotiation skills both internally (at the Senior Leadership Team level) and externally with suppliers.
• Strong communication (written and spoken), and interpersonal skills in English, with experience in managing multicultural teams.
• Ability to select the appropriate style of communication to situation and context to achieve the desired outcome.
• Commitment to WFP values.

Contractual Information

• This is a 6 month renewable Service Contract
• Gross monthly salary - $2500 to $4583
• Benefits: Annual Leave, Pension & Medical Insurance

DEADLINE FOR APPLICATIONS

Friday, 11 February 2022, 11:59 Angolan Time

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This position is only open to Angolan Nationals and Permanent Resident Permit Holders

Qualified female applicants are especially encouraged to apply

WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.