Logistics Assistant SC5 (Funds Management & Billing) Mersin

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WFP seeks candidates of the highest integrity and Professionalism who share our humanitarian principles. Selection of staff made on a competitive basis, and we are committed to promoting diversity and gender balance. Female and qualified applicants encouraged to apply

ABOUT WFP

The United Nations World Food Programme is the 2020 Nobel Peace Prize Laureate. We are the world’s largest humanitarian organization, saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity for people recovering from conflict, disasters and the impact of climate change. The mission of WFP is to help the world achieve Zero Hunger in our lifetime. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

In Syria, WFP provides food assistance to more than 4.6 million people each month. This includes families who require emergency assistance when affected by conflict and displacement and also those who need help to improve their nutrition and food security. WFP supports children across Syria with healthy meals and snacks at school, mothers with nutritious diets, and families and communities with sustainable livelihood projects.

ORGANIZATIONAL CONTEXT

At this level, job holders are expected to take responsibility for completion of a range of processes and activities requiring some interpretation of standard guidelines/practices for all assistance modalities for both WFP and logistics common services. Job holders are able to recommend a course of action to staff at various levels and may allocate tasks to other support staff.

JOB PURPOSE

The Logistic Assistant (Funds Management and Billing) will work with the Mersin supply chain unit and in collaboration with other units of the Syria county office, supporting the North West Syria operation.

KEY ACCOUNTABILITIES

This post will be under the direct supervision of the Logistics Officer, Head of Mersin Office with a technical reporting line to the Head of the Fund Management/Commodity Accounting Unit in Syria country office.

Within delegated authority, the Logistics Assistant (Funds Management and Billing) will be responsible for the following duties:

• Plan and monitor invoices processing for all North West Syria logistics services:
  1. Supervise the processing of invoices for logistics service providers. Making sure all internal control measures have been taken to reserve the rights of WFP (such as calculation of invoices, valid contracts, valid PO’s and consistency with WFP systems)
  2. Ensure that payments for all vendors are regularly reviewed and reconciled.
  3. Ensure proper care is taken of all vendors accounts by the team.
• Monitor & analyse team entries in WINGS regarding all logistics services:
  1. Ensure the entries and other actions in SAP - External Services Management Module - are done properly and on time such as PO and service entry.

KEY ACCOUNTABILITIES (Continued)

• Supervise the Business Support Assistant, SC4, supporting with invoice processing:
  1. Liaise with internal stakeholders and service providers to support logistics operations.
  2. Identify, resolve and/or provide recommendations on specialized queries/requests for support.
  3. Prepare material and deliver trainings for service providers and WFP staff on funds management and invoicing procedures whenever requested.
  4. Make sure that the Business Support Assistant, SC4, owns knowledge in:
  5. Managing all type of logistic service invoices
  6. Basics of internal logistic tracking system procedures and transactions
  7. Basic budgeting and monitoring food transfer cost
  8. Basic warehouse operations and contracting reviews
  9. Evaluate the Business Support Assistant, SC4, for all the aspects of the job, every six months, and provide guidance and build capacity where needed.

KEY ACCOUNTABILIES (Continued)

• Ensure that the filing and archiving system is updated and provides easy retrieval of documents for audit and other purposes.
• Provides guidance to system users on proper standards/techniques to improve their accuracy and efficiency.
• Contribute together with the team managers, finance and, IT team in digitalizing most of the invoice procedure to reduce environmental impact

STANDARD MINIMUM QUALIFICATIONS

Education: Completion of secondary school education. A post-secondary certificate in the related functional area is desirable.

Language: Fluent (level C) English and Turkish in both oral and written communication. Knowledge of Arabic is an asset.

Exprience: 4 years of work experience in the fields of accounting and/or supply chain.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

• Experience in maintaining corporate systems and running queries on logistics activities from operational and accounting point of view.
• Experience in administering third party service providers’ and accounts receivable.
• Experience in using ERP (SAP MM - External Services Management Module).
• Experience in financial planning, budgeting for logistics and reporting.
• Experience in working in the humanitarian/non-profit field.

TERMS AND CONDITIONS

1. This position is open to Turkish nationals, or holders of a valid residency permit in Turkey.
2. Only candidates who are short-listed will be contacted and will be invited to the next stage of the selection process.
3. Applications and CV in PDF format must be submitted online with:

• English language only
• Indicate exact Positions Title
• All your job responsibilities, experience (start and end date of employment for each position: From (dd/mm/yyyy) to (dd/mm/yyyy)
• Company/Organization name and scope of work of the organization
• Contract type: part-time, full-time, volunteer, or freelancer

4. Proof of your experience will be required in the final stage of recruitment.
5. Candidates must get an auto confirmation email once application is submitted.
6. By submitting your application, you have read the Terms of Reference for this position and agree that any false, wrong, or incomplete information might lead to your disqualification in this recruitment process.

DEADLINE FOR APPLICATIONS

12 April 2022 @11:59 p.m. (Turkey time)

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WFP never uses external recruitment agencies and recruitment is always free of charge. WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles. The selection of staff is made on a competitive basis and we are committed to promoting diversity and gender balance. Only applicants whose profiles meet the advertised job requirements will be considered and only within the announced deadline.

لا يقوم برنامج الأغذية العالمي بالاستعانة ابداً بأشخاص او بوكالات خارجية في التوظيف، علماً بان عملية التوظيف دائماً مجانية. يبحث برنامج الأغذية العالمي عن مرشحين من أعلى درجات النزاهة والكفاءة المهنية والذين يتقاسمون مبادئنا الإنسانية****.

يتم اختيار الموظفين على أساس تنافسي ونحن ملتزمون بتعزيز التنوع والتوازن بين الجنسين. سيتم النظر فقط للمتقدمين الذين تفي ملفاتهم الشخصية بمتطلبات الوظيفة المعلن عنها، وفقط خلال الموعد النهائي المعلن

WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status. No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.