Logistics Assistant, SC5 - Dushanbe

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WFP encourages female candidates and people with disabilities to apply.

WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles. Selection of staff is made on a competitive basis. We are committed to promoting diversity and the principle of equal employment opportunity for all our employees and encourages qualified candidates to apply irrespective of religion or belief, ethnic or social background, gender, gender identity and disability.

JOB RELATED KEY INFORMATION

Job Title: Logistics Assistant Grade: SC5 Type of contract: Service Contract Duration: 12 months Duty Station: Dushanbe Vacancy Number: 826571 Date of Publication: 19 April 2023 Deadline of Application: 3 May 2023

ABOUT WFP

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

ORGANIZATIONAL CONTEXT

At this level, job holders are expected to take responsibility for completion of a range of processes and activities requiring some interpretation of standard guidelines/practices for all assistance modalities for both WFP and logistics common services. Job holders are able to recommend a course of action to staff at various levels and may allocate tasks to other support staff.

JOB PURPOSE

To implement well-defined standard logistics/supply chain processes and activities to enable effective delivery of goods and services for all delivery modalities.

KEY ACCOUNTABILITIES (not all-inclusive)

1. Provide support to logistics operations and activities, specifically GFC (Global Food Crises) activities, following standard processes and facilitating, directly or indirectly, the effective delivery of food assistance to beneficiaries. 2. Support with accounting, reporting on food and non-food items and ensuring that internal control systems are functioning and that all relevant records are maintained. 3. Post daily stock transactions in WFP corporate system. 4. Prepare Consolidated Delivery Reports for the received commodities. 5. Respond to a variety of technical queries/requests for support, following standard processes, and obtaining guidance as required, to ensure timely and accurate resolution of all enquiries with a high standard of client service mind-set. 6. Monitor WFP stock in operation's warehouses and prepare weekly and monthly stock reports. 7. Assist in monitoring inventory management processes to track trends and account for the inventory status from source to beneficiary. 8. Assist in management of commodity accounting data quality and integrity. 9. Support operational pipeline analyses, assessments, and operational planning for all delivery modalities. 10. Process documentation for execution of logistics operations (e.g., customs clearance, invoice verification), take appropriate actions to resolve operational issues escalating various issues to the supervisor. 11. Collect and compile data, produce and/or contribute to reports (e.g., CCTI, SPRs, financial closure, physical inventory, transport performance) and ensure information accuracy in corporate systems in support to informed decision-making. 12. Initiate regular visits to stores to ensure conformity with regulations of storage of food and nonfood items. 13. Provide guidance to other support staff, to assist them in completing standard tasks to agreed standards and deadlines. 14. Assist in contingency planning and logistics preparedness reviews. 15. Other related duties are required.

STANDARD MINIMUM QUALIFICATIONS

Experience:

• At least 5 years of relevant work experience in Logistics or Supply Chain.
• Experience using corporate systems to monitor ongoing shipments, pipeline information, insurance claims, and food stock.
• Experience analyzing data (on commodities, funds, etc.) and drafting reports.
• Experience in measuring service providers’ performance against set KPIs.
• Experience in assisting the preparation of contract documentation.
• Experience in providing technical business support in corporate systems.

Education: Completion of secondary school education. A post-secondary certificate in the related functional area and/or University Degree in Business Administration, Supply Chain or Logistics is desirable.

Language: Fluency (level C) in English and Russian languages. Knowledge of Tajik is an asset.

Knowledge & Skills:

• Knowledge of utilizing computers and office software packages (MS Word, Excel, Power Point, SharePoint etc.), and knowledge of using SAP Cooperated systems.
• Ability to work in team, resourcefulness, initiative, and problem solving skills.

APPLICATION PROCESS

WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.

Request for Disability related Reasonable Accommodations:

It is important to WFP to create an accessible and inclusive workplace for everyone. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions. If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the selection and hiring process, please direct your request and inquiries to the Diversity and Inclusion team on: [email protected], cc’ing [email protected]. A member of the reasonable accommodation team will contact you to confidentially discuss your needs.

This email is only to be used for any disability related accessibility requirements, and not for sending the application itself. Due to volume of applications, any applications or CVs sent through this email address will not be considered as a formal application and will not receive a reply from WFP.

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WFP has a zero-tolerance approach to conduct such as fraud, sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to WFP’s standards of conduct and will therefore undergo rigorous background verification internally or through third parties. Selected candidates will also be required to provide additional information as part of the verification exercise. Misrepresentation of information provided during the recruitment process may lead to disqualification or termination of employment