Logistics Assistant SC5

Logistics & Procurement

Overview

Implement logistics processes for effective delivery of goods.

You have:

• Completion of secondary school education.
• 3 or more years of progressive, responsible work experience in the relevant field.
• Logistical experience in field operations and knowledge of the Logistics Cluster’s concepts and operations.
• Spoken and written English required.

Header

VACANCY ANNOUNCEMENT NUMBER 142270

POSITION TITLE: LOGISTICS ASSISTANT

CONTRACT TYPE/LEVEL: SERVICE CONTRACT/LEVEL 5

CONTRACT DURATION: 12 MONTHS RENEWABLE

DUTY STATION: BOR

.

WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles.

Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance.

ABOUT WFP

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

STANDARD MINIMUM QUALIFICATIONS

Education: Completion of secondary school education.

Experience****: 3 or more years of progressive, responsible work experience in the relevant field.

Desirable Knowledge and Skills****: Logistical experience in field operations and knowledge of the Logistics Cluster’s concepts and operations. Must be competent in MS Excel.

Language: Spoken and written English required

ORGANIZATIONAL CONTEXT

To support an efficient humanitarian response to crisis, the Logistics Cluster will employ a Business Support Assistant, Logistics to support inter-agency emergency relief efforts. This position is to be filled by a South Sudanese national and the role will be based in Bor field office. The staff member will report to the Logistics Officer.

JOB PURPOSE

To implement well-defined standard logistics/supply chain processes and activities to enable effective delivery of goods and services for all delivery modalities.

KEY ACCOUNTABILITIES (not all-inclusive)

1. Provide specialized support to the Logistic Cluster operations and activities, following standard process and contributing to the effective delivery of non-food items (NFIs).
2. Assist with logistics operations including all logistics assets to ensure timely and cost effective delivery of cargo under the directives from the Logistics Associate
3. As directed by the Logistics Associate or Operations unit in Juba, prepare and load/off load cargo as directed along with all the appropriate documentation.
4. Supervise the work of support staff, providing practical advice and guidance to ensure individual and team objectives are delivered to agreed standards and deadlines. Raise any issues for discussion with the Logistics Officer.
5. Support the Logistics Associate and storekeepers in providing directions as to the operational requirements
6. Regular visits to the warehouses, for physical verification of stored cargo and also support the storekeeper on best warehouse procedures.
7. Report to the Logistics Associate on any complaints or challenges impacting on the daily operation.
8. Record and maintain all relevant records regarding but not limited to cargo dispatches.
9. Identify, resolve and/or provide recommendations to the Logistics Associate on specialized queries/requests for support, using initiative and following standard processes, to ensure timely and accurate resolution of inquiries with excellent client service mindset.
10. Maintain a positive relationship with Logistics Cluster partners in various duty stations.
11. Support partners by supporting the Logistics Associate in dealing with complaints, feedback and recommendations effectively.
12. Undertake other duties as required.

4Ps CORE ORGANISATIONAL CAPABILITIES

Purpose

• Understand and communicate the Strategic Objectives: Helps teammates articulate WFP’s Strategic Objectives.
• Be a force for positive change: Suggests potential improvements to team’s work processes to supervisor.
• Make the mission inspiring to our team: Explains the impact of WFP activities in beneficiary communities to teammates.
• Make our mission visible in everyday actions: Articulates how own unit’s responsibilities will serve WFP’s mission.

People

• Look for ways to strengthen people's skills: Trains junior teammates on new skills and capabilities.
• Create an inclusive culture: Seeks opportunities to work with people from different backgrounds.
• Be a coach & provide constructive feedback: Serves as a peer coach for colleagues in same area of work.
• Create an “I will”/”We will” spirit: Tracks progress toward goals and shares this information on a regular basis with supervisor.

Performance

• Encourage innovation & creative solutions: Explores ways to consistently be more efficient and accurate in own areas of work and shares new methods of work with colleagues.
• Focus on getting results: Focuses on getting results and tracks trends in completion rates for own tasks to identify opportunities for efficiency.
• Make commitments and make good on commitments: Takes responsibility for own tasks and notifies supervisor as soon as possible of potential delays in meeting deadlines or commitments.
• Be Decisive: Independently decides what action to take when faced with critical choices in the workplace or in dangerous situations in the field.

Partnership

• Connect and share across WFP units: Suggests opportunities for partnering with other units to supervisor.
• Build strong external partnerships: Identifies opportunities to work with colleagues and partners in the field towards common goals.
• Be politically agile & adaptable: Develops an understanding of the value of WFP’s teams and external partners in fulfilling team’s goals and objectives.
• Be clear about the value WFP brings to partnerships: Aligns own activities with supervisor’s priorities to fulfill internal and external partner needs.

FUNCTIONAL CAPABILITIES

Capability Name Description of the behaviour expected for the proficiency level Supply Chain Management and Optimization Displays aptitude at monitoring and reporting on supply chain operations to enable teams to efficiently assess the performance and sustainability of current networks. Planning, Project & Resource Management Supports the planning, forecasting & resource management efforts of own team by collecting data from diverse sources. Information Management & Reporting

Collates accurate and timely information and data to enable informed decision making on reporting within individual unit and consequently the greater humanitarian community. Market Analysis, Contracting and Operational Execution Ability to collect and collate necessary information to enable WFP to make informed operational decisions. Warehouse and Inventory Management Demonstrates ability to implement operational warehouse procedures and normative guidance in order to manage WFP’s warehouse, handle inventory effectively through corporate systems, and ensure loss mitigation. Technical Assistance and Coordination Demonstrates awareness of the importance of technical assistance and coordination with key stakeholders and an ability to carry out logistics activities, respecting individual mandates and programme priorities.

OTHER SPECIFIC JOB REQUIREMENTS

Customer service mind-set, team player attitude, sound written and oral communication skills, ability to prioritize tasks in a fast-paced work environment.

TERMS AND CONDITIONS

THIS POSITION IS OPEN TO SOUTH SUDANESE ONLY.

DEADLINE FOR APPLICATIONS

31 MAY 2021

.

Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance

WORLD FOOD PROGRAMME IS AN EQUAL EMPLOYER, QUALIFIED FEMALE CANDIDATES ARE HIGHLY ENCOURAGED TO APPLY.

WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.

Apply now

Potential interview questions

Added 5 years ago - Updated 1 year ago - Source: wfp.org