Logistics Assistant SC4, Sunninghill, JHB (12 Months Renewable Contract)

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WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles.

Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance.

ABOUT WFP

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to end global hunger. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

In emergencies, WFP gets food to where it is needed, saving the lives of victims of war, civil conflict and natural disasters. After an emergency, WFP uses food to help communities rebuild their shattered lives. Present in nearly 80 countries, the organization has the global footprint, deep field presence and local knowledge and relationships necessary to provide access to nutritious food and contribute to the lasting solutions, especially in many of the world’s most remote and fragile areas. We manage an operating budget of approximately $5.9 billion each year, distributing 12.6 billion rations to those most in need. We reach an average of 80 million people with food assistance in around 80 countries each year. The World Food Programme office in Johannesburg is a Regional Office coordinating and supporting the delivery of humanitarian assistance to 11 Southern Africa countries including, Mozambique, Zimbabwe, Zambia, Namibia, Lesotho, Eswatini, Botswana, Malawi, Madagascar, Democratic Republic of Congo, Congo Brazaville.

For more on WFP and what we do, please go to http://www.wfp.org/videos/zero-hunger

ORGANIZATIONAL CONTEXT

These jobs are found in Headquarters (HQ), Regional Bureaux (RBs) and Country Offices (COs) and Area/Field Offices. Under the overall supervision of the National Logistics Officer (Funds management), the job holder will perform the requires task as set out below. At this level, job holders are expected to take responsibility for completion of a range of processes and activities requiring some interpretation of standard guidelines/practices for all assistance modalities for both WFP and logistics common services.

JOB PURPOSE

To ensure that data and information pertaining to WFP stocks in the region and ex Suppliers in South Africa are fully captured reconciled in a timely manner, in order to facilitate for smooth and expedient Resource Transfer of stock balances from closing projects to the new Country Strategic Programmes (CSPs) and Interim Country Strategic Programmes (CSPs), as part of IRM activities.

Under direct supervision of the Logistics Associate, and within context of transition of current project framework to the new Country Strategic Programmes (CSPs) and Interim Country Strategic Programmes (CSPs), related to Corporate Integrated Road Map (IRM), the incumbent will perform the following key responsibilities.

KEY ACCOUNTABILITIES (not all-inclusive)

1. Collect and collate data and information on Project Closure dates for all projects in the region, derived from Closure Alerts, Corporate Systems (WINGS/LESS), and communication with Programme Unit (Project Cycle Management – PCM), and other sources, and disseminate alert reminders to Resource Transfer focal points in the region. 2. Data entry for Global commodity management facility (GCMF) sales execution before Intertek captures Logistics Execution Support System (LESS) dispatches 3. Data entry to containerize all FOB contracts (Third party does not have this provision) 4. Data entry support to Namibia and Angola when required 5. Weekly follow up with unconfirmed receipts 6. Prepare daily uplift and sourcing overview report for L2 & L3 countries as and when required. 7. Follow up on capturing of all the manual waybills from the Supplier warehouse into Logistics Execution Support System (LESS) as and when required. 8. Stuffing all the FOB containers at Durban Port as per their container and seal numbers. 9. Facilitating the creation of Storage locations availability on WFP Information management system (Logistics Execution Support System). 10. Processing Handover to Corporate Partners. 11. Follow up with Headquarters Logistics Support on vendor and customer creation for Country offices under the region. 12. Any data capturing that may be required remotely by country offices. 13. Perform any other duties related to stock cutover and Resource Transfers, as and when required.

STANDARD MINIMUM QUALIFICATIONS

Education: Completion of first Secondary School Certificate and Certificate in a field related to Logistics/transport activities, data analysis/management, Finance and accounting, business administration and information technology

Experience:Two years of experience in Supply chain related duties. Knowledge of using WFP systems is an added advantage

Language: Proficiency in writing and verbal communication in English is requisite.

4Ps CORE ORGANISATIONAL CAPABILITIES

Purpose

Understand and communicate the Strategic Objectives: Helps teammates articulate WFP’s Strategic Objectives. Be a force for positive change: Suggests potential improvements to team’s work processes to supervisor. Make the mission inspiring to our team: Explains the impact of WFP activities in beneficiary communities to teammates. Make our mission visible in everyday actions: Articulates how own unit’s responsibilities will serve WFP’s mission. People

Look for ways to strengthen people's skills: Trains junior teammates on new skills and capabilities. Create an inclusive culture: Seeks opportunities to work with people from different backgrounds. Be a coach & provide constructive feedback: Serves as a peer coach for colleagues in same area of work. Create an “I will”/”We will” spirit: Tracks progress toward goals and shares this information on a regular basis with supervisor. Performance

Encourage innovation & creative solutions: Explores ways to consistently be more efficient and accurate in own areas of work and shares new methods of work with colleagues. Focus on getting results: Focuses on getting results and tracks trends in completion rates for own tasks to identify opportunities for efficiency. Make commitments and make good on commitments: Takes responsibility for own tasks and notifies supervisor as soon as possible of potential delays in meeting deadlines or commitments. Be Decisive: Independently decides what action to take when faced with critical choices in the workplace or in dangerous situations in the field. Partnership

Connect and share across WFP units: Suggests opportunities for partnering with other units to supervisor. Build strong external partnerships: Identifies opportunities to work with colleagues and partners in the field towards common goals. Be politically agile & adaptable: Develops an understanding of the value of WFP’s teams and external partners in fulfilling team’s goals and objectives. Be clear about the value WFP brings to partnerships: Aligns own activities with supervisor’s priorities to fulfill internal and external partner needs.

FUNCTIONAL CAPABILITIES

Capability Name Description of the behaviour expected for the proficiency level Supply Chain Management and Optimization Displays aptitude at monitoring and reporting on supply chain operations to enable teams to efficiently assess the performance and sustainability of current networks. Planning, Project & Resource Management Supports the planning, forecasting & resource management efforts of own team by collecting data from diverse sources. Information Management & Reporting

Collates accurate and timely information and data to enable informed decision making on reporting within individual unit and consequently the greater humanitarian community. Market Analysis, Contracting and Operational Execution Ability to collect and collate necessary information to enable WFP to make informed operational decisions. Warehouse and Inventory Management Demonstrates ability to implement operational warehouse procedures and normative guidance in order to manage WFP’s warehouse, handle inventory effectively through corporate systems, and ensure loss mitigation. Technical Assistance and Coordination Demonstrates awareness of the importance of technical assistance and coordination with key stakeholders and an ability to carry out logistics activities, respecting individual mandates and programme priorities.

OTHER SPECIFIC JOB REQUIREMENTS

Knowledge on designing basic supply chain networks, including appropriately assessing and escalating challenges to ensure that WFP is able to provide consistent and uninterrupted service to its beneficiaries and partners. Ability to collect and analyse relevant technical data from diverse sources to forecast operational needs under various scenarios and make evidence-based proposals. Excellent knowledge of standard computer applications including word processing and spreadsheets. Knowledge of SAP and relational database management systems is desirable. Knowledge on Accounting and analysis.

TERMS AND CONDITIONS

• This is a 1 Year renewable Service Contract
• Net monthly salary range: R20 404.00 - R24 522.00
• Benefits: 24 days Annual Leave, & Medical Insurance

DEADLINE FOR APPLICATIONS

This vacancy announcement will close on Friday , 26th of November 2021 at 11:59pm

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Female applicants and qualified applicants from developing countries are especially encouraged to apply

WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.