Logistics Assistant, SC 5 (St. Vincent and the Grenadines)

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WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles.

Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance.

ABOUT WFP

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

ORGANIZATIONAL CONTEXT

In 2018, WFP re-established its presence in the Caribbean with an office in Barbados. The WFP Caribbean Multi-Country Office (MCO) supports 22 countries and territories across the English- and Dutch-speaking Caribbean. WFP Caribbean’s capacity strengthening programme focuses on vulnerability analysis and mapping; end-to-end supply chain management; shock-responsive social protection; food systems strengthening; and climate risk financing. In times of crisis, WFP works with partners to provide direct assistance when events surpass national and regional capacities by delivering food, cash or voucher assistance, or through emergency logistics or emergency telecommunications service provision.

JOB PURPOSE

To implement well-defined standard logistics/supply chain processes and activities to enable effective delivery of goods and services for all delivery modalities. We are looking for a highly motivated and proactive individual to join our growing Supply Chain team. Someone who is comfortable with numbers and using digital technologies. This is a junior level position, and although prior knowledge and experience in supply chain or disaster management is desirable, it is not essential as on-the-job training will be given.

The position will report to the Supply Chain Officer or their designate.

KEY ACCOUNTABILITIES (not all-inclusive)

1. Provide support to logistics operations and activities, following standard processes and facilitating, directly or indirectly, the effective delivery of food assistance to beneficiaries. 2. Support timely ordering and delivery of commodities and supplies to authorised partners and destinations. 3. Support management of logistics vendors’ contracting activities including performance monitoring and measurement. 4. Respond to a variety of technical queries/requests for support, following standard processes, and obtaining guidance as required, to ensure timely and accurate resolution of all enquiries with a high standard of client service mind-set. 5. Contribute to budget preparation, monitoring and revision for all delivery modalities, ensuring adherence to relevant procedures and in compliance with corporate standards. 6. Assist in monitoring inventory management processes to track trends and account for the inventory status from source to beneficiary. 7. Assist in management of commodity accounting data quality and integrity. 8. Support operational pipeline analyses, assessments and operational planning for all delivery modalities. 9. Process documentation for execution of logistics operations (e.g. customs clearance, invoice verification), take appropriate actions to resolve operational issues escalating various issues to the supervisor. 10. Collect and compile data, produce and/or contribute to reports (e.g. CCTI, SPRs, financial closure, physical inventory, transport performance) and ensure information accuracy in corporate systems in support to informed decision-making. 11. Liaise with internal and limited number of external stakeholders to support efficient logistics operations management. 12. Provide guidance to other support staff, in order to assist them in completing standard tasks to agreed standards and deadlines.

STANDARD MINIMUM QUALIFICATIONS

Education: Completion of secondary school education. A post-secondary certificate in the related functional area is desirable.

Experience: Five or more years of progressive responsible administrative or related work experience. Language: Fluency in both oral and written communication in the English language.

OTHER SPECIFIC JOB REQUIREMENTS

• Proficiency in Microsoft Office products, especially Excel, PowerPoint, and Word.
• Excellent written and verbal communication skills.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

• Experience using corporate systems to monitor ongoing shipments, pipeline information, insurance claims, and food stock. • Experience analysing data (on commodities, funds, etc.) and drafting reports. • Experience in measuring service providers’ performance against set KPIs. • Experience in assisting the preparation of contract documentation. • Experience in providing technical business support in corporate systems.

TERMS AND CONDITIONS

Who Can Apply?

• This position is open to nationals of Barbados and CARICOM member states and associate members. CARICOM Nationals applying for National position outside of their home country bear sole responsibility for required actions or expenses related to relocation, accommodation, repatriation and any other living expenses, etc. A CARICOM Skilled National Certificate is a pre-requisite of employment for successful candidates who are not from the country for which the position is advertised.

Employment Particulars

• Type of position: Short Term, Full Time
• Type of Contact: Service Contract Level 5 (SC 5)
• Duration on Contract: 12 months with the possibility of extension, based on organisational requirements.
• Duty Station: St. Vincent and the Grenadines
• Travel Requirements: The WFP Caribbean Office cover the 22 English and Dutch speaking Caribbean countries. The selected candidate may be required to travel from time to time, both regionally and internationally, to support missions, emergency responses, training etc. As such full medical clearance will be required.

DEADLINE FOR APPLICATIONS

• Application should be submitted by April 12, 2022, 23:59 Easter Daylight Time.
• Please note that applications received after the deadline will not be considered and only short-listed qualified candidates will receive an acknowledgement.

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Female applicants and qualified applicants from CARICOM are especially encouraged to apply

WFP has zero tolerance for discrimination and does not discriminate on the basis of race, sex, colour, ethnic group, age, sexual orientation, other affiliation or HIV/AIDS status. We are committed to diversity and inclusion within our workforce, and encourage all qualified candidates, including persons living with disabilities, to apply to become a part of the organisation.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.