Logistics Assistant (Port Operations) SC5- Tartous VA023-2022

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WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

DEADLINE FOR APPLICATIONS

All applications should be received no later than Monday 23rd of May 2022

ABOUT WFP

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetime. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need. In 2020, WFP was awarded the Nobel Peace Prize for its efforts to fight hunger globally, including its work during the coronavirus pandemic.

In Syria, WFP provides food assistance to more than 4.6 million people each month. This includes families who require emergency assistance when affected by conflict and displacement and also those who need help to improve their nutrition and food security. WFP supports children across Syria with healthy meals and snacks at school, mothers with nutritious diets, and families and communities with sustainable livelihood projects.

CONTRACT TYPE & DURATION

Contract Type: Service Contract- SC5

Duration: 12 months

Duty Station: Tartous

Number of required employees: 1

STRATEGIC OBJECTIVE/ACTIVITY:

To deliver standard logistics support processes for a specific professional area of work, to facilitate effective service delivery.

BACKGROUND AND PURPOSE OF THE ASSIGNMENT:

The Logistic Assistant will work in the Port Operation / Logistics and in collaboration with the other units of WFP

To implement well-defined standard logistics processes and activities to enable effective delivery of goods and services for all delivery modalities. The Logistics. Assistant (Port Operation) will work at Tartous Field Office under direct supervision of Logistics Officer within Port Operation operations team.

ACCOUNTABILITIES/RESPONSIBILITIES:

1. Monitor ongoing shipments, pipeline information, and other data related to the shipments to the Port. 2. Provide day to day reports on the progress and movements of WFP shipments (dispatched, shortages, etc.) 3. Monitor and report on WFP food stock at the Port by preparing daily stock reports and daily dispatch plans from the port to WFP WHs. 4. Monitor and assess quality, quantity and safety of all the goods. 5. Initiate action for requesting for duty exemptions on all WFP imported shipments, food and non-food items and follow-up with the concerned authorities to obtain the exemption on timely manner. 6. Follow-up with all the concerned authorities and service provides on completing the necessary arrangements prior to the shipment arrival to the port, including checking and verifying the shipping documents, following up with the clearing agents and transporters on shipment status upon arrival. 7. Establish contracts with Shipping Agents, Clearing Agents and Superintendents and monitor the discharging of WFP vessles, and advise supervisors of need for intervention in case of any unforeseen problems pertaining to discharge and/or clearing operations. 8. Follow-up with WFP superintendent, clearing agent(s), forwarder(s), transporters and other logistics service providers on timely arrangements for food clearance and dispatches. 9. Evaluate the performance of all service providers on ground and provide analysiscal vision on method to improve the port operation work. 10. Organise and supervise the vessel discharge operation to ensure timely adherence to lay time given (in case of charter vessels) and container discharge (for liners) to minimize the demurrage. 11. Process documentation for execution of logistics operations (e.g. STO creation, invoice verification, etc.) take appropriate actions to resolve operational issues escalating various issues to the supervisor. 12. Prepare DOLs (Division of Liability) for all shipments that had been subject to demurrage and storage claims at the Port, and obtain signature from the transporters. 13. Respond to a variety of technical queries/requests for support, following standard processes, and obtaining guidance as required, to ensure timely and accurate resolution of all enquiries with a high standard of client service mind-set. 14. Assist in monitoring inventory management processes for port stock to track trends and account for the inventory status from source to beneficiary. 15. Assist in management of commodity accounting data quality and integrity. 16. Coordinate closely with the Warehouse and CO team to support the operational pipeline analyses, assessments and operational planning. 17. Collect and compile data, produce and/or contribute to reports (e.g. financial closure, physical inventory, service provider performance) and ensure information accuracy in corporate systems in support to informed decision-making. 18. Provide guidance to other support staff, in order to assist them in completing standard tasks to agreed standards and deadlines.

QUALIFICATIONS & EXPERIENCE REQUIRED:

Education: Secondary school education preferably university degree in business administration, Economy or quality assurance.

Experience: At least four years of progressively responsible experience including at least two years in the field of Shipping, Clearing & Forwarding, Logistics Supply Chain, Transport, Port Operations or other related field.

Knowledge & Skills:

• Supply Chain Management and Optimization : Displays aptitude at monitoring and reporting on supply chain operations to enable teams to efficiently assess the performance and sustainability of current networks.
• Planning, Project & Resource Management : Supports the planning, forecasting & resource management efforts of own team by collecting data from diverse sources.
• Information Management & Reporting : Collates accurate and timely information and data to enable informed decision making on reporting within individual unit and consequently the greater humanitarian community.
• Market Analysis, Contracting and Operational Execution : Ability to collect and collate necessary information to enable WFP to make informed operational decisions.
• Warehouse and Inventory Management : Demonstrates ability to implement operational warehouse procedures and normative guidance in order to manage WFP’s, and handle inventory effectively through corporate systems, and ensure loss mitigation.
• Technical Assistance and Coordination : Demonstrates awareness of the importance of technical assistance and coordination with key stakeholders and an ability to carry out logistics activities, respecting individual mandates and programme priorities.

Languages: Fluency in both oral and written communication in English and Arabic.

TERMS AND CONDITIONS

Please upload your professional CV in English in PDF format making sure to include the following in terms of “Experience”:

• Company/Organization name and scope of work of the organization
• Exact Position Title
• Contract type: part-time, full-time, volunteer, consultant, or freelancer
• Start and End date of Employment for each position: From (dd/mm/yyyy) to (dd/mm/yyyy)
• Responsibilities: To mention the main responsibilities that highlight your gained skills and experience
• A proof of your experience will be required in the final stage of recruitment.

Only shortlisted candidates will be invited to the next stage of the selection process. Candidates must get an auto confirmation email once application is submitted.

DEADLINE FOR APPLICATIONS

If any of the below links do not work by clicking on it, please copy and paste it in the browser address bar:

Please ensure that your VPN is connected before clicking on the link below.

Internal candidates:

https://performancemanager5.successfactors.eu/sf/jobreq?jobId=162242&company=C0000168410P

External candidates:

https://router.job-listing.wfp.org/sfcareer/jobreqcareer?jobId=162242&company=C0000168410P

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All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.