Logistics Assistant (Oversight and Business Support) SC5, Port-au-Prince, Haiti

Logistics & Procurement

Overview

Support effective coordination, documentation, compliance, and performance tracking of supply chain operations.

You have:

• Completion of secondary school, preferably supplemented with a university degree in Economics, Commerce, Business Administration, Engineering, Legal or Accounting or other relevant field.
• Five or more years of progressively responsible work experience in the related (Supply Chain, Logistics, Procurement, or Business Management) business stream with experience in general administrative work.
• Fluency (level C) in English and French.
• Knowledge of specialised common business practices and methods, gained through relevant technical training and experience.
• Ability to develop and maintain relationships with individuals to provide high-quality support service.

DEADLINE FOR APPLICATIONS

18 June 2026-23:59-GMT-05:00 Eastern Time (Port-au-Prince)WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

ABOUT WFP

The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.

At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.

To learn more about WFP, visit our website: https://www.wfp.org and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter, TikTok.

WHY JOIN WFP?

• WFP is a 2020 Nobel Peace Prize Laureate.
• WFP offers a highly inclusive, diverse, and multicultural working environment.
• WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.
• A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.
• We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).

JOB TITLE: Logistics Assistant - Oversight and Business Support

Grade: SC5

UNIT/DIVISION: Supply Chain

DUTY STATION (City, Country): Port-au-Prince, Haiti

DURATION: 12 months (renewable)

Application deadline: 18 June 2026. This position is open for Haitian nationals only. Female candidates are strongly encouraged to apply.

ORGANIZATIONAL CONTEXT

The Supply Chain Assistant will support effective coordination, documentation, compliance, and performance tracking of supply chain operations. The role is essential to ensure that all processes, records, and reporting requirements are organized, up to date, and aligned with organizational standards, audit requirements, and supply chain best practices.

JOB PURPOSE

The primary purpose of this position is to strengthen supply chain governance, compliance, and performance management by ensuring proper documentation, systematic follow-up, and coordination across supply chain teams.

KEY ACCOUNTABILITIES (not all-inclusive, within delegated authority):

• Process and manage routine administrative and financial tasks in various functional areas, to contribute to the effective and timely management of resources
• Knowledge management Maintain WFP Haiti Supply Chain information – Share point, Manual files by unit – Maintain the structure, check that contents are maintained and updated with all historical files including the latest updates.
• Staff list and staff structure: Maintain most updated staff list with contact details, job description, terms of reference, location, leave plans etc, circulation of code of conduct, follow-up on staff to ensure performance evaluations and mandatory trainings are completed. Arrange for supply chain staff on-boarding making sure all staff are workplace ready, workspace and asset ready.
• Maintain guideline, Standard operating procedures for supply chain: Maintain a List of CO specific SOP, description and purpose. Ensure appropriate storage of latest SOP is maintained and ensure record of staff briefing on the SOPs.
• Supply Chain workplan & Risk Register –Work with the head of supply chain and heads of units to prepare the workplan and risk registers by supporting organization of the workplan and risk register meetings / workshops, Collating inputs from all units, consolidating the inputs, circulate workplan & risk register for review and validation by head of supply chain, and file the finalized document. Responsible for maintaining the latest workplan & risk register, workplan and risk register review reports and any changes to the supply chain workplan and risk register.
• Supply Chain reporting. Working with each unit lead, Collate and compile supply chain report from weekly reports, monthly, quarterly and annual reporting. Proof-read reports, documentation, correspondence, etc., making changes in line with established guidelines where appropriate. Circulate the reports for supply chain clearance and endorsement before publication.
• Supply Chain Meetings – Working with the head of supply chain, schedule regular supply chain meetings including head of units, all Supply Chain staff meetings, inter departmental meetings, and external meetings. Maintain meeting minutes and an update of follow-up actions.
• Delegation of authority – Maintain a list of delegation of authority, follow-up with all key staff to ensure all delegation is granted timely and any changes made to ensure appropriate staff have access to systems and decision making.
• Follow-up on Key compliance requirements – Follow-up with head of units to ensure completion of self-Assessment checklist, completion of Business continuity plan, ED Assurance exercise, Audit and oversight follow-up actions, and the country office and functional risk registers.
• Management of Supply Chain Travel plan: Collate unit travel plans, carry out initial logic checks against APP and approved supply chain operational plans and circulate for the head of supply chain approval. Follow-up to update travel mission execution and support with reporting on plan, execution and any changes required to meet key supply chain objectives. Support head of supply Chain travel planning.
• Management of Supply Chain Training plan: Collate unit training plans, carry out initial logic reviews against APP and follow-up for head of supply chain approval. Follow-up to report on achievement and update for any changes.
• Perform any other duties as required.

QUALIFICATIONS AND EXPERIENCE

Education: Completion of secondary school, preferably supplemented with a university degree in Economics, Commerce, Business Administration, Engineering, Legal or Accounting or other relevant field.

Experience: Five or more years of progressively responsible work experience in the related (Supply Chain, Logistics, Procurement, or Business Management) business stream with experience in general administrative work.

KNOWLEDGE & SKILLS:

• Knowledge of specialised common business practices and methods, gained through relevant technical training and experience.
• Ability to develop and maintain relationships with a range of individuals in order to provide a high-quality support service.
• Ability to carry out basic data analysis and independently rectify problems requiring attention.
• Ability to monitor and record financial transactions.
• Good communication skills required to give and receive information and work with a variety of individuals.
• Ability to maintain confidentiality.

Language: Fluency (level C) in English and French.

WFP LEADERSHIP FRAMEWORK

WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.

Click here to access WFP Leadership Framework

REASONABLE ACCOMMODATION

WFP is committed to supporting individuals with disabilities by providing reasonable accommodations throughout the recruitment process. If you require a reasonable accommodation, please contact: [email protected]

NO FEE DISCLAIMER

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION

• All applications must be submitted exclusively through our online recruiting system. We do not consider CVs or applications sent by email, LinkedIn, or any other channel.
• We strongly recommend that your Workday profile is accurate and complete, and that all sections are filled in, including your employment history, academic qualifications, language skills, and UN grade (if applicable). Once your profile is completed, please apply, and submit your application.
• If you experience technical issues while submitting your application, you may contact us at [email protected]. Please note that this email is only for technical issues with an application - unsolicited applications or documents sent to this inbox will not receive a reply.
• At the application stage, the only required documents are your CV and Cover Letter. Additional documents (passport, certificates, recommendation letters, etc.) may be requested later in the process.
• Only shortlisted candidates will be contacted and invited to proceed to the next stage of the recruitment process.

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.

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Potential interview questions

Added 5 hours ago - Updated 4 hours ago - Source: wfp.org