Logistics Assistant(Operations) G5 -Gulu Field Office- 1 position

Logistics & Procurement

Overview

Implement logistics processes for effective delivery of goods and services.

You have:

• Bachelor’s Degree in Logistics and Transport, Supplies Management, Business Administration, Procurement, Engineering or other related field from a recognized university.
• Possession of a professional qualification e.g. CILT is added advantage.
• Minimum of 5 years of professional experience in logistics in fast paced environment is desirable.
• Fluency in English is a must.
• Proficiency in the local dialects of Lugbara, Aringa, Madi and Luo is desirable.
• Exposure to humanitarian and emergency situations is desirable.

ABOUT WFP

NOTE: WFP DOES NOT SOLICIT FOR FEES OR ANY FORM OF PAYMENT FROM JOB APPLICANTS

WFP is looking for talented people who are committed to joining our efforts to eradicate hunger. It offers unlimited opportunities to grow your professionalism, talent and expertise. Start your journey to be a member of the world-wide effort to eradicate hunger. WFP has a policy of affirmative action for women.

ORGANIZATIONAL CONTEXT

United Nations World Food Programme (WFP) is the world’s largest humanitarian agency, fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need. In emergencies, WFP gets food to where it is needed, saving the lives of victims of war, civil conflict and natural disasters. After an emergency, WFP uses food to help communities rebuild their lives. On average, WFP reaches more than 80 million people with food assistance in 80 countries each year. The organization has the global footprint, deep field presence and local knowledge and relationships necessary to provide access to food and contribute to lasting solutions, especially in many of the world’s most remote and fragile areas.

Brief description of WFP in Uganda

WFP delivers food assistance in emergencies and work with communities to improve nutrition and build resilience. WFP provides life-saving food assistance and livelihood opportunities to refugees in Uganda. In addition, WFP assists the most vulnerable people in Karamoja with food and nutrition assistance. Finally, WFP works with smallholder farmers and links them to markets.

As Uganda strives to achieve Zero Hunger by 2030 and become a middle-income country by 2040, WFP is also assessing its relevance and repositioning its role in Uganda.

ARE YOU UP TO THE CHALLENGE?

We are seeking a qualified individual for the position of Logistics Assistant(Operations) to be based in Gulu Field Office. Selected candidates will be employed on Fixed Term Contract.

JOB PURPOSE

To implement well-defined standard logistics/supply chain processes and activities to enable effective delivery of goods and services for all delivery modalities.

KEY ACCOUNTABILITIES (1/2)

• Coordinate and follow up on monthly Call forwards to avoid stock out of Food and NFI stocks. • Support implementation and normative guidance on standard WFP WH SOPs. • Forecasting and planning for WH NFI requirements and Equipment maintenance. • Monitor disposal of spoilt Food and Institute loss mitigation measures. • Contribute to budget preparation, monitoring, and revision for all delivery modalities, ensuring adherence to relevant procedures and corporate standards. • Manage timely document processing for logistics execution e.g invoice processing. • Support in Market Facilitation by leading in gathering market intelligence from wholesalers, and supplier traders, to Contribute to CBT. • Participate in vendor assessments for retailers, transporters, and casual laborers for the vendor selection process. • Identify, resolve and provide recommendations on supply Chain/logistics-specific queries. • Analyze operational pipeline and contribute to assessments to ensure that supply Chain requirements are taken into consideration. • Maintain data on vendor performance and contribute to evaluating the versions of EDP contracted agents, Transporters, and third-party service providers. • Prepare FO quarterly reports with KPI for the evaluation of the performances of EDP contracted agents, Transporters and third-party service providers.Liaises with internal and external stakeholders to consolidate data, draft reports & disseminate information.

KEY ACCOUNTABILITIES-(2/2)

• Assemble accurate information and data to enable informed decision-making within the individual unit and greater humanitarian community. • Collect market information, process and analyze proposals in line with WFP SOPs. • Maintain healthy and professional working relationships with WFP partners, contractors, and other stakeholders. • Help provide basic technical advice and maintain effective (inclusive, collaborative, unified) logistics coordination mechanisms with humanitarian partners and other relevant stakeholders in area of operations.

• Advising WFP partners, contractors, and supervisors of need for intervention in case of any unforeseen problems pertaining to discharge, truck retention within the operations. • Establish regular technical meetings with partners and contractors to identify and address bottlenecks of the operations before they surface. • Carry out training needs analysis and develop training plan, gaps for new staffs identified & addressed, Monitor, and evaluate training impact. • Planning for Field Office Supply Chain staff leave absence & cover plans. • Provide day-to-day progress on WFP stock movements of shipments & assist to advise on Food/NFI movements and schedules across the region.

• Assemble accurate information and data to enable informed decision-making within the individual unit and greater humanitarian community. • Collect market information, process and analyze proposals in line with WFP SOPs. • Maintain healthy and professional working relationships with WFP partners, contractors, and other stakeholders. • Help provide basic technical advice and maintain effective (inclusive, collaborative, unified) logistics coordination mechanisms with humanitarian partners and other relevant stakeholders in area of operations.

• Advising WFP partners, contractors, and supervisors of need for intervention in case of any unforeseen problems pertaining to discharge, truck retention within the operations. • Establish regular technical meetings with partners and contractors to identify and address bottlenecks of the operations before they surface. • Carry out training needs analysis and develop training plan, gaps for new staffs identified & addressed, Monitor, and evaluate training impact. • Planning for Field Office Supply Chain staff leave absence & cover plans. • Provide day-to-day progress on WFP stock movements of shipments & assist to advise on Food/NFI movements and schedules across the region.

STANDARD MINIMUM QUALIFICATIONS

• Bachelor’s Degree in Logistics and Transport, Supplies Management, Business Administration, Procurement, Engineering or other related field from a recognized university. • Possession of a professional qualification e.g. CILT is added advantage. • Minimum of 5 years of professional experience in logistics in fast paced environment is desirable. This includes maintaining a logistics database; running queries on ongoing shipments, pipeline information, insurance claims, inventory management, service provider contracts administration and execution; compilation of contract documentation and budget monitoring & reporting etc. • Exposure to humanitarian and emergency situations is desirable. • Fluency in English is a must. Proficiency in the local dialects of Lugbara, Aringa, Madi and Luo is desirable.

FUNCTIONAL CAPABILITIES

Capability Name Description of the behaviour expected for the proficiency level Supply Chain Management and Optimization Displays aptitude at monitoring and reporting on supply chain operations to enable teams to efficiently assess the performance and sustainability of current networks. Planning, Project & Resource Management Supports the planning, forecasting & resource management efforts of own team by collecting data from diverse sources. Information Management & Reporting

Collates accurate and timely information and data to enable informed decision making on reporting within individual unit and consequently the greater humanitarian community. Market Analysis, Contracting and Operational Execution Ability to collect and collate necessary information to enable WFP to make informed operational decisions. Warehouse and Inventory Management Demonstrates ability to implement operational warehouse procedures and normative guidance in order to manage WFP’s warehouse, handle inventory effectively through corporate systems, and ensure loss mitigation. Technical Assistance and Coordination Demonstrates awareness of the importance of technical assistance and coordination with key stakeholders and an ability to carry out logistics activities, respecting individual mandates and programme priorities.

LEADERSHIP FRAMEWORK: COMMON STANDARDS OF BEHAVIOUR

Leads by Example with Integrity

Upholds WFP values, principles, and standards; Demonstrates and encourages others to uphold the WFP values, principles and standards Respects others and values diversity:

Stays focused and calm when under pressure and encourages others to do the same

Shows humility and a willingness to learn and share knowledge, frequently seeking and acting on feedback, and taking up opportunities to develop

Drives Results and Delivers on Commitments

Delivers results for maximum impact; Holds self and/or others accountable for the delivery of results Delegates appropriately:

Delivers results against delegated tasks and seeks guidance and support where needed Adapts readily to change:

Fosters Inclusive and Collaborative Teamwork

Is inclusive and collaborative: Promotes inclusive teamwork and psychological safety by sharing ideas and openly raising issues

Gives timely and constructive feedback; Listens attentively to others to capture, learn, build and share new perspectives

Applies Strategic Thinking

Communicates and fulfils WFP’s vision; Demonstrates curiosity, and proposes new ways of doing things when relevant Analyses and evaluates data:

Gathers data and shares knowledge to inform team decision making; Considers the impact of decisions:

Builds and Maintains Sustainable Partnerships

Builds partnerships: Builds partnerships by seeking out opportunities to work with others; Collaborates with partners by sharing information and working together to deliver common goals

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

• Experience using corporate systems to monitor ongoing shipments, pipeline information, insurance claims, and food stock. • Experience analysing data (on commodities, funds, etc.) and drafting reports. • Experience in measuring service providers’ performance against set KPIs. • Experience in assisting the preparation of contract documentation. • Experience in providing technical business support in corporate systems.

TERMS AND CONDITIONS

DEADLINE FOR APPLICATIONS

Friday 17th February 2023

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WFP has a zero-tolerance approach to conduct such as fraud, sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to WFP’s standards of conduct and will therefore undergo rigorous background verification internally or through third parties. Selected candidates will also be required to provide additional information as part of the verification exercise. Misrepresentation of information provided during the recruitment process may lead to disqualification or termination of employment

WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.

Apply now

Potential interview questions

Added 3 years ago - Updated 1 year ago - Source: wfp.org