Logistics Assistant Mozambique Pemba

Contract

This is a Professional contract (NRC) contract. More about Professional contract (NRC) contracts.

The Norwegian Refugee Council (NRC) is an independent humanitarian organisation helping people forced to flee. We work in crises across more than 31 countries, providing emergencies and long-term assistance to millions of people every year. We stand up for people forced to flee, advocating their rights. NORCAP, our global provider of expertise, helps improve international and local ability to prevent, prepare for, respond to and recover from crises. NRC also runs the Internal Displacement Monitoring Centre in Geneva, a global leader in reporting on and advocating for people displaced within their own country.

Employment with NRC may lead to employment in or deployment to Regions, Countries, Areas or Offices that may be host to considerable health, safety and security risks. NRC takes this very seriously and we have procedures in place to reduce known risks, but will never be able to take away all risks.

NRC is an equal opportunities employer and aims to have staffing diversity in terms of age, gender, ethnicity, nationality and physical ability.

Generic responsibilities

1. Ensure adherence to NRC policies, handbooks, guidelines, SOP’s and donor requirements.
2. Implement delegated logistic functions portfolio according to Plan of Action
3. Conduct and follow up daily operational logistics activities.
4. Support the administration of resources so that deliverables are achieved within set budgets, timelines and standards.
5. Prepare and develop logistic reports as required by Country Office
6. Support in development of SOPs as requested.
7. Ensure proper filing of all support documents according to Securing Supporting Documentation (SSD) SOP
8. Support line managers with logistics procedures and provide support with trainings related to logistics.
9. Line management of the logistics and administration staff, including recruitment, capacity building and performance management
10. Promote and share ideas for improvement of the logistic function
11. Coordinate and implement NRC’s systems and procedures for market analyses

Qualifications

1. Competencies

Competencies are important in order for the employee and the organisation to deliver desired results. They are relevant for all staff and are divided into the following two categories:

1. Professional competencies

These are skills, knowledge and experience that are important for effective performance.

Generic professional competencies for this position:

• Minimum one years’ experience
• Documented results related to the position’s responsibilities
• Knowledge about own leadership skills/profile
• Good knowledge in Microsoft Excel, Word, and PowerPoint
• Fluency in English, both written and verbal

Context related skills, knowledge and experience (shall be adapted to the specific position):

• Bachelor’s degree in Supply chain/ Logistics/Business OR relevant degree.
• At least one years’ experience of working in similar field
• Good knowledge of logistics systems and forms

2. Behavioural competencies

• Handling insecure environments
• Managing resources to optimize results
• Empowering and building trust
• Managing performance and development
• Planning and delivering results
• Analysing

Responsibilities

Specific Responsibilities

Fleet Management

1. Ensure proper fleet management and vehicle utilization at the Country office, and ensure adherence to the MOVCON SOP
2. Coordination with Programme staff for preparing monthly movement plan
3. Coordination with the vehicle rental firms for the delivery of required vehicles on need basis and as per movement plan
4. Coordination with Fuel station to ensure timely fuelling of vehicles and processing of monthly payments for fuelling
5. Filing of all vehicle records and reports, and prepare requisitions for Fuelling, repair & maintenance for vehicles and generators on need basis
6. Closely monitor fuelling of vehicles and generators, and provide monthly fuel and consumption report for paymentS
7. Ensure that vehicles are equipped with necessary documents and equipment
8. Ensure safe and efficient transport of staff and materials/goods
9. Ensure timely reporting of eventualities like accidents and breakdowns

Area Office Stock Management:

1. Ensure that the AO stock has been managed in compliance to Logistics Handbook and SOP of NRC Mozambique
2. Ensure all stock items have been recorded timely and necessary paper works shall be completed against each inward or outward transaction of stock items
3. Ensure each stock item has a stock card which shall be updated against each transaction
4. Generate and share updated stock report of Area office at the end of each month and for onward sharing with Finance and Programme on need basis
5. Ensure that stock of AO office supplies and stationery and other consumable items like printer toners have been timely replenished and buffer stock has always been maintained keeping in view consumption behavior of each item.

Other Responsibilities

1. Receive and transport material required to be delivered to AO or any field office through UNHAS service in Mozambique or local transport service providers
2. Ensure timely processing of different payments related to Logistics/ICT and Facility management
3. Support in day-to-day administrative needs of the office and other NRC premises in the area of responsibility, identify and report need for minor repair and maintenance, plumbing and electrification required, staff accommodation
4. Ensure timely coordination with Landlords of all properties hired by NRC in Pemba to resolve issues identified in properties for repair & maintenance.
5. Ensure monthly utility bills of office and staff accommodation are timely processed and paid
6. Support with arrangement of official events and meetings in coordination with the requesters when required