Logistics Assistant (Internal Only)
Coordinate transport and fleet functions for IRC’s Beirut offices.
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Overview
Coordinate transport and fleet functions for IRC’s Beirut offices.
You have:
- 2-3 years of experience in Logistics & Fleet.
- Valid driving license.
- Must be computer literate, including Microsoft Office.
- INGO experience preferred.
- Knowledge of generic Supply Chain procedures and practices (IRC or NGO experience advantageous).
- Familiarity with major donors and local regulations/laws advantageous.
- Arabic Fluency & good English spoken skills.
Work Arrangement:
Job Description
Job Overview/Summary:
Reporting to the Logistics Manager, the logistics assistant is responsible for the efficient coordination of all transport and fleet functions for IRC’s offices in Beirut. The position will be responsible for ensuring IRC policies and good fleet management practices across all the field sites are implemented and will require regular travel to provide technical support to the field-based operation staff.
The Logistics Assistant is a focal point for all the reception of the deliveries requested by all the departments at the head office as well as assisting the logistics manager in all the assets and the properties related duties and responsibilities.
Major Responsibilities:
- Monitor fleet team and coordinate with him in all matters related to Beirut drivers. - Review logistics and fleet trackers as needed. - Submission of logs and fleet reports to Logs Manager as needed. - Carry out regular training and meetings to Beirut drivers on basic vehicle mechanic skills, daily vehicle inspection, drills on safety driving, defensive driving, etc. - Ensure the implementation of vehicle pooling system in a proper way. - Coordinate with fleet & logs vendors as needed. Dispatching the deliveries to the programs in Beirut and the fields. - Issuing delivery reports and product receiptfordelivereditemsHandle the Waybills between Field Offices. - Dispatching assets to the staff in the fields. - Way bills for inter-fields mail include filing and keeping documents relevant in adequate files. - Create and compile fair share cost allocation (Beirut & fields). - Prepare purchase requests, purchase orders & payments related to fleet team. - Taking care of filing all the equipment issue forms for the assets. - Assist support officer in Mid-year & end year assets & properties counts and reports. - Assist support officer in Donations and disposals process. - Coordinate closely with procurement teams for all delivery need.
Key Working Relationships:
- Position Reports to: Logistics Manager. - Directly supervises: Senior Driver. - Internal contacts: Field Fleet Staff, Supply chain team, Finance Team, Programs team. - External contacts: Service providers, Suppliers, Partners.
#li-dni
Qualifications
Job Requirements:
- 2-3 years of experience in Logistics & Fleet. - Valid driving license. - Must be computer literate, including Microsoft Office. - INGO experience preferred. - Knowledge of generic Supply Chain procedures and practices (IRC or NGO experience advantageous). - Familiarity with major donors and local regulations/laws advantageous. - Arabic Fluency & good English spoken skills.
Personal Characteristics:
- Attention to details. - Team spirit and problem-solving abilities. - Time oriented. - Positive and professional attitude, able to organize, maintain composure, and prioritize work under pressure.
Working Environment: The position will be based in Beirut with field travels.
#li-dni
Potential interview questions
| Describe a time when you had to coordinate logistics for multiple projects simultaneously. | The interviewer wants to assess your organizational and multitasking skills in a logistics context. | Provide a specific example demonstrating your coordination capabilities. |
| How do you ensure compliance with local regulations in fleet management? | The interviewer seeks to understand your knowledge of regulatory requirements and your approach to compliance. | Pro members can see the explanation. |
| What strategies do you employ to maintain fleet efficiency? | Pro members can see the explanation. | Pro members can see the explanation. |
| Can you give an example of how you've resolved a transportation issue under tight deadlines? | Pro members can see the explanation. | Pro members can see the explanation. |
| How do you approach training staff on vehicle maintenance? | Pro members can see the explanation. | Pro members can see the explanation. |
| What steps do you take to manage vendors effectively? | Pro members can see the explanation. | Pro members can see the explanation. |
| Describe how you prioritize tasks in a busy logistics environment. | Pro members can see the explanation. | Pro members can see the explanation. |
| Give an example of a significant logistical challenge you've overcome in your previous roles. | Pro members can see the explanation. | Pro members can see the explanation. |
Added 11 months ago
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Updated 11 months ago
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Source:
rescue.org
