Logistics Assistant, GS-5, FT, Supply Division, Copenhagen, Denmark

Overview

Provide logistics support to ensure timely delivery of supplies.

You have:

• Completion of secondary education with additional training in Logistics, transport, data/reporting or a related field.
• At least 5 years of relevant working experience in transport and logistics operations.
• Experience in handling temperature sensitive cargo is a plus.
• Fluency in English is required.
• Proficiency in additional UN Language (Arabic, Chinese, French, Russian, Spanish) and/or local language is desirable.
• Advanced MS Excel knowledge or experience with Visual Basic.
• Competency in Analyzing, Learning and Researching, Planning and Organizing, Following Instructions and Procedures.

Contract

This is a G-5 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 5 years of experience, depending on education.

Salary

The salary for this job should be more than 4,389 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, every right

This position as Logistics Assistant is located in the Logistics Unit of the Global Transport Centre in UNICEF Supply Division.

How can you make a difference?

Under the supervision of the Logistics Specialist, the Logistics Assistant performs all activities in compliance with the UNICEF Financial Rules and Regulations, Supply Division Manual and other applicable procurement procedures in order to ensure timely deliveries of supplies including:

1. In liaison with forwarding agents arranges for consolidation and containerization of shipments, considering program priority, warehouse capacity, purchase order delivery dates and special requests from Field offices & procurement services customers.
2. Follow up on late deliveries and expedites shipments with the freight forwarders.
3. Validates all shipping documents, bills of lading, airway bills, packing lists etc., and update relevant data fields. Distributes shipping reports and update internal/external clients on their shipments.
4. Provide filed offices and procurement centers in Supply Division with freight estimates and quotations to ensure budget allocation.
5. Provides guidance and advice to field offices and other centers in Copenhagen on shipping matters such as packing, containerization, consolidation, mode of shipment, routings, etc. enabling correct instructions in purchase orders by Procurement and cost-effective delivery.
6. Management of complaints related to delivery of supplies and related international shipments ensuring complaint is registered with QAC, identification of corrective and preventative actions, and ensures consistent follow up with involved parties to resolve complaint
7. Maintains Country Office consignee contact list in order to provide Freight Forwarders with up to date, accurate contact information to facilitate international shipments, including active follow up with Country offices for any updates or changes
8. Any other duties or assignments as requested by the supervisor.

To qualify as an advocate for every child you will have…

Education: Completion of secondary education with additional training in Logistics, transport, data/reporting or a related field.

Work Experience/Required knowledge: At least 5 years of relevant working experience in transport and logistics operations. Experience in handling temperature sensitive cargo is a plus. Experience in managing airfreight and, or sea freight operations.

Languages: Fluency in English is required. Proficiency in additional UN Language (Arabic, Chinese, French, Russian, Spanish) and/or local language is desirable.

Other skills and competencies: Advanced MS Excel knowledge or experience with Visual Basic.

• Analyzing
• Learning and Researching
• Planning and Organizing
• Following Instructions and Procedures

Eligibility note: The candidates must be nationals of Denmark or possess valid work permit and residency in Denmark at the time of submitting the application. Note that the selected candidate is responsible for obtaining any required extension of their residence permit as such an extension cannot be dependent on an employment with UNICEF

For every Child, you demonstrate...

UNICEF’s Core Values of Care, Respect, Integrity, Trust and Accountability and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: https://uni.cf/UNICEFValues

UNICEF competencies required for this post are…

• Demonstrates Self Awareness and Ethical Awareness (1)
• Works Collaboratively with others (1)
• Builds and Maintains Partnerships (1)
• Innovates and Embraces Change (1)
• Thinks and Acts Strategically (1)
• Drive to achieve impactful results (1)
• Manages ambiguity and complexity (1)

During the recruitment process, we test candidates following the competency framework. Familiarize yourself with our competency framework and its different levels: competency framework here.

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

We offer a wide range of benefits to our staff, including paid parental leave, breastfeeding breaks and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Remarks:

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

UNICEF appointments are subject to medical clearance. Issuance of a visa by the host country of the duty station, which will be facilitated by UNICEF, is required for IP positions. Appointments are also be subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Government employees that are considered for employment with UNICEF are normally required to resign from their government before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.

Potential interview questions