Logistics Assistant, G-5, Freetown, Sierra Leone, For Sierra Leone nationals only

Contract

This is a G-5 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 5 years of experience, depending on education. More about G-5 contracts.

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, comittment

Please access UNICEF Sierra Leone information here and here

How can you make a difference?

Under the direct supervision of the Logistics Specialist (P3) or otherwise as per the Country Office (CO) organogram, the Logistics Assistant (GS5 - TA) will contribute and will support the country office warehouse operations. Carries out the receiving, storage, packing, loading, stock counts, re-organizes the stocks in the warehouses and weekly inventory movement reports. Following-up on clearing and shipment to be delivered in UNICEF or Partners Warehouses. Supports pre-positioning and distribution as might be needed.

The main duties and responsibilities are:

• Following UNICEF policies and procedures, assess warehousing capacity including facilities, conditions of equipment, manpower, and processes. Propose corrective actions to supervisor. Assess new warehouse facilities when required. If necessary, assists the implementation of new warehouse facilities which may include installation and assembly of temporary warehouse structures (e.g. Wiik-Halls/Rub Halls type structures).
• Support to the maintenance of appropriate warehousing and inventory management processes in support of the country programme implementation. Ensure accurate and complete accounting, reporting and internal control systems are in place, and relevant records are properly maintained.
• Assess availability of space and prepare stacking and storage plans to ensure appropriate storage and optimize use of space.
• Supervise receipt of consignments and dispatch of supplies.
• Prepare stock reports. Monitor inventory to track trends and account for the inventory status from source to beneficiaries. Carry out regular physical counts of inventory in the warehouse. Prepare documentation for commodity disposal through Property Survey Board Committee. Keep track of near to expiry supplies ensuring FIFO and FEFO approaches.
• Timely processing of information in VISION system, Goods receiving and put away immediately, Picking before order preparation and Waybill before truck movement. Ensure that documents are reviewed and validated by supervisor and maintains appropriate filing of logistics and shipping documents
• Tracks and monitors incoming shipments, stock management, transport and carries out the loading and un-loading of planes, trucks and containers
• Permanently reconcile stocks and conduct analysis and immediately inform supervisor in case of discrepancy / anomaly. Submit regular reports for a continuous overview of supply chain operations including volumes, values, incoming goods, warehouse stocks and distribution.
• Performs any other duties as requested by the Supervisors.

To qualify as an advocate for every child you will have…

Required

Completion of secondary education is required, preferably supplemented by technical or university courses related to supply chain, business administration, contract/commercial law, or another relevant technical field.

Work Experience:

A minimum of 5 years of relevant administrative experience in supply chain management or a commercial context is required. Understanding of development and humanitarian work is an advantage.

Additional criteria:

• Understanding of UNICEF Mission Statement and UNICEF Guiding Principles.
• Demonstrated understanding of relevant supply chain processes and ability to consistently apply relevant policies, procedures and good practices in the daily work.
• Ability to develop and maintain effective working relationships with stakeholders and gain the assistance and cooperation of others in a team endeavor.
• Experience using MS Word, Excel, PowerPoint, SAP and ability to learn other UNICEF office tools.
• Ability to use supply related modules within UNICEF ERP system (SAP).
• Fluency in English is required. Knowledge of a local language is an asset.

Please see attached ToR for detailed information. ToR Logistics Assistant August 2022.pdf

For every Child, you demonstrate...

UNICEF’s Core Values of Care, Respect, Integrity, Trust and Accountability (CRITA) underpin everything we do and how we do it. Get acquainted with Our Values Charter: https://uni.cf/UNICEFValues

UNICEF competencies required for this post are…

(1) Builds and maintains partnerships (2) Demonstrates self-awareness and ethical awareness (3) Drive to achieve results for impact (4) Innovates and embraces change (5) Manages ambiguity and complexity (6) Thinks and acts strategically (7) Works collaboratively with others.

During the recruitment process, we test candidates following the competency framework. Familiarize yourself with our competency framework and its different levels: competency framework here.

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

We offer a wide range of benefits to our staff, including paid parental leave, breastfeeding breaks and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Remarks:

UNICEF’s active commitment towards diversity and inclusion is critical to deliver the best results for children. For this position, eligible and suitable Sierra Leoneans are encouraged to apply.

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

UNICEF appointments are subject to medical clearance. Issuance of a visa by the host country of the duty station, which will be facilitated by UNICEF, is required for IP positions. Appointments may also be subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (COVID). Government employees that are considered for employment with UNICEF are normally required to resign from their government before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.