Logistics Assistant - Forklift Driver SC4

WFP encourages female candidates and people with disabilities to apply.

WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles. Selection of staff is made on a competitive basis. We are committed to promoting diversity and the principle of equal employment opportunity for all our employees and encourage qualified candidates to apply irrespective of religion or belief, ethnic or social background, gender, gender identity and disability.

Job Title:

Grade:

Type of contract

Duty Station: Vacancy Number:

Date of Publication:

Deadline of Application:

Logistics Assistant (SC4) / Forklift Driver

SC4

Service Contract

Bishkek, Kyrgyz Republic

831420

26/01/2024

11/02/2024

This vacancy announcement is for Nationals from the Kyrgyz Republic.

BACKGROUND

WFP’s vision is that people in the Kyrgyz Republic will have substantially increased access to national social protection systems that safeguard and foster their ability to meet their food security, nutrition and associated essential needs, and to manage the risks and shocks they face, with ample opportunity to graduate from poverty and contribute to sustainable food systems, national disaster risk management efforts and social cohesion.

WFP, the second largest UN agency in the Kyrgyz Republic, will support and promote the inclusion of people with diverse and often intersecting vulnerabilities and inequalities, by supporting nationally led social and civil protection systems and programmes (strengthening the government’s ability for anticipatory action and ensuring that no one is left behind) and by modelling new approaches within complementary WFP interventions (which can be adopted or transitioned), leveraging WFP’s global expertise in promoting healthy diets and sustainable food systems, climate risk management, warehousing, food safety, smallholder market access and innovations such as private sector-oriented solutions, micro-insurance and digital public goods.

In the delivery of this wide variety of programmatic offerings and services, a strong logistics team within the Supply Chain function is key to success, offering a work environment with access to international expertise https://www.wfp.org/supply-chain.

PURPOSE OF THE ASSIGNMENT

In the delivery of this wide variety of programmatic offerings and services, a strong logistics team within the Supply Chain function is key to success, offering a work environment with access to international expertise https://www.wfp.org/supply-chain. WFP recognizes strong and sustained national capacities are critical to addressing the multiple causes of hunger and responding to the food security and nutrition needs of vulnerable populations over the long-term and there is close collaboration with national counterparts in the area of supply chain management.

Supervision received: Under the direct supervision of the Supply Chain Associate and general supervision of Head of Supply Chain Unit, the Logistics Assistant (SC4) / Forklift Driver provides logistics services in the WFP Kyrgyz Republic Country Office in Bishkek, ensuring their effectiveness, transparency, and integrity.

The full-time position of Logistics Assistant will be split into two job functions as follow:

- Logistics Assistant functions will be directly supervised by the Supply Chain Associate under overall supervision of Head of Supply Chain Unit (70% of the workload);

- Forklift Driver functions will be directly supervised by the Warehouse Manager in Bishkek under the overall supervision of Supply Chain Associate (30% of the workload).

KEY ACCOUNTABILITIES (not all-inclusive, nor exhaustive):

1. Provide support to logistics operations and activities, following standard processes and facilitating, directly or indirectly, the effective delivery of food assistance to beneficiaries.
2. Support timely ordering and delivery of commodities and supplies to authorized partners and destinations.
3. Support management of logistics vendors’ contracting activities including performance monitoring and measurement.
4. Respond to a variety of technical queries/requests for support, following standard processes, and obtaining guidance as required, to ensure timely and accurate resolution of all enquiries with a high standard of client service mind-set.
5. Contribute to budget preparation, monitoring and revision for all delivery modalities, ensuring adherence to relevant procedures and in compliance with corporate standards.
6. Assist in monitoring inventory management processes to track trends and account for the inventory status from source to beneficiary.
7. Assist in management of commodity accounting data quality and integrity.
8. Support operational pipeline analyses, assessments and operational planning for all delivery modalities.
9. Process documentation for execution of logistics operations (e.g. customs clearance, invoice verification, VAT exemption for imported food commodities from EAEU countries, etc.), take appropriate actions to resolve operational issues escalating various issues to the supervisor.
10. Collect and compile data, produce and/or contribute to reports (e.g. CCTI, SPRs, financial closure, physical inventory, transport performance) and ensure information accuracy in corporate systems in support to informed decision-making.
11. Liaise with internal and limited number of external stakeholders to support efficient logistics operations management.
12. Provide guidance to other support staff, in order to assist them in completing standard tasks to agreed standards and deadlines.
13. Support in market assessment on transportation, handling, fumigation, forklift maintenance services and collect information for LCA update.
14. Follow up transportation of food to final distribution points and circulating daily delivery report with Programme.
15. Creation of Purchase Requisitions (PRs) in the system.
16. Conduct retailer market assessment, preparation of reports with analysis and recommendations.
17. Other as required.

SPECIFIC FORKLIFT DRIVER RESPONSIBILITIES (30% of the workload):

18. Operate the forklift in a safe and efficient manner following prescribed work methods.
19. On a regular basis, inspect and perform minor maintenance on the forklift.
20. Maintain and operate the forklift according to the manufacturer’s manual, follow all required work safe practices and regulations.
21. Provide uninterrupted operation of the forklift and safety of food commodity during loading/offloading.
22. Report any food safety and food quality related issues to Warehouse Manager immediately.
23. Report all incidents, accidents, and/or hazards immediately.
24. Maintain the forklift and spare parts and a clean, neat, and orderly work area.
25. Assist in physical inventories of food commodity and non-food items.
26. Assist in performing overall warehousing activities when/as required.
27. Assist Warehouse Manager in stock tally and preparation of commodity movement reports.
28. Refuel warehouse generator and check periodically its operational status, inform Warehouse Manager in case of malfunctions.
29. Perform other related duties as required.

WORK EXPERIENCE

At least four years of practical commercial/professional experience in one or more of the transportation and ancillary sectors: shipping, clearing and forwarding, air operations, road/rail transport, and professional work experience as a forklift driver.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE:

• Experience using corporate systems to monitor ongoing shipments, pipeline information, insurance claims, and food stock.
• Experience analyzing data (on commodities, funds, etc.) and drafting reports.
• Experience in measuring service providers’ performance against set KPIs.
• Experience in assisting the preparation of contract documentation.
• Experience in providing technical business support in corporate systems.

Functional Capabilities (Knowledge & Skills):

• Supply Chain Management and Optimization: Displays aptitude at monitoring and reporting on supply chain operations to enable teams to efficiently assess the performance and sustainability of current networks
• Planning, Project & Resource Management: Supports the planning, forecasting & resource management efforts of own team by collecting data from diverse sources.
• Information Management & Reporting: Collates accurate and timely information and data to enable informed decision making on reporting within individual unit and consequently the greater humanitarian community.
• Market Analysis, Contracting and Operational Execution: Ability to collect and collate necessary information to enable WFP to make informed operational decisions.
• Warehouse and Inventory Management: Demonstrates ability to implement operational warehouse procedures and normative guidance in order to manage WFP’s warehouse, handle inventory effectively through corporate systems, and ensure loss mitigation.
• Technical Assistance and Coordination: Demonstrates awareness of the importance of technical assistance and coordination with key stakeholders and an ability to carry out logistics activities, respecting individual mandates and programme priorities.

Education: Completion of secondary school education. A post-secondary certificate in areas of supply chain management, logistics or related field preferred.

Language: Good knowledge (oral and written) of English, Russian and Kyrgyz.

All WFP Employees are expected to demonstrate the competencies and standards of behavior aligned with our core values and defined in the WFP LEADERSHIP FRAMEWORK, namely:

Leading by example with integrity,

Driving results and delivering on commitments,

Fostering inclusive and collaborative teamwork,

Applying strategic thinking,

Building and maintaining sustainable partnerships.

HOW TO APPLY

To be considered, interested candidates are invited to apply via (https://www.wfp.org/careers/job-openings). Only short-listed candidates will be contacted.

WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.

Request for Disability related Reasonable Accommodations:

It is important to WFP to create an accessible and inclusive workplace for everyone. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions. If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the selection and hiring process, please direct your request and inquiries to the Diversity and Inclusion team on: [email protected]*, cc’ing* [email protected]*. A member of the reasonable accommodation team will contact you to confidentially discuss your needs.*

This email is only to be used for any disability related accessibility requirements, and not for sending the application itself. Due to volume of applications, any applications or CVs sent through this email address will not be considered as a formal application and will not receive a reply from WFP.

Please note that WFP may keep candidates who successfully passed recruitment tests and interviews, but were not the first-choice candidate selected for a position, on a roster for similar (or lower-level) upcoming positions or short-term opportunities for direct contracting. Successful candidates will be informed about their inclusion into the roster.

ABOUT WFP

The United Nations World Food Programme (WFP) is the world’s largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

ORGANIZATIONAL CONTEXT

WFP’s vision is that people in the Kyrgyz Republic will have substantially increased access to national social protection systems that safeguard and foster their ability to meet their food security, nutrition and associated essential needs, and to manage the risks and shocks they face, with ample opportunity to graduate from poverty and contribute to sustainable food systems, national disaster risk management efforts and social cohesion.

WFP, the second largest UN agency in the Kyrgyz Republic, will support and promote the inclusion of people with diverse and often intersecting vulnerabilities and inequalities, by supporting nationally led social and civil protection systems and programmes (strengthening the government’s ability for anticipatory action and ensuring that no one is left behind) and by modelling new approaches within complementary WFP interventions (which can be adopted or transitioned), leveraging WFP’s global expertise in promoting healthy diets and sustainable food systems, climate risk management, warehousing, food safety, smallholder market access and innovations such as private sector-oriented solutions, micro-insurance and digital public goods.

Derived from the UN Cooperation Framework and national priorities, promoting participatory community engagement and nutrition-sensitive approaches, the 2nd generation Country Strategic Plan (2023-27 EN|RU) continues WFP’s human capital development, capacity building and productive asset creation activities to enhance the resilience and livelihoods of the poor and vulnerable, with a focus on food systems strengthening across three core pillars: (i) Social Protection and Active Labour Market strengthening; (ii) Climate Change Adaption, Disaster Risk Management & Emergency Preparedness; and (iii) Schools as platforms for healthy diets. In addition, a contingent emergency response outcome can be activated in case of need.

WFP is committed to diversity and inclusion within its workforce. WFP has zero tolerance for sexual exploitation and abuse, any kind of harassment, including sexual harassment, abuse of authority or discrimination. All selected candidates will, undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.