Logistics Assistant (Fleet) -SC5- Kunduz

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WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles. Selection of staff is made on a competitive basis. We are committed to promoting diversity and the principle of equal employment opportunity for all our employees and encourages qualified candidates to apply irrespective of religion or belief, ethnic or social background, gender, gender identity and disability.

JOB DETAILS

Job Title: Logistics Assistant (Fleet) Grade: SC5 Type of contract: Service Contract Duration: 12 months Duty Station: Kunduz Vacancy Number: 831622 Date of Publication: 18 Feb 2024 Deadline of Application: 03 Mar 2024

This vacancy announcement is for Afghan nationals only and WFP encourages especially Afghan females and Afghans with disabilities to apply.

ABOUT WFP

The World Food Programme (WFP) is the leading humanitarian organization saving lives and changing lives, delivering food assistance in emergencies and working with communities to improve nutrition and build resilience.

ORGANIZATIONAL CONTEXT

The hunger crisis in Afghanistan is unfolding at a rapid pace, with 15 million of population now facing acute food insecurity. Work opportunities are shrinking, with most households now reporting just one day of work per week. This comes on top of the worst drought in years, which is especially concerning for the 85 percent of the population who rely on agriculture for livelihoods. Preventing and mitigating a drastic increase in hunger and malnutrition is the aim of WFP in Afghanistan which can only be achieved through the scaled up and sustained complementary food security and nutrition interventions, combined with a scale-up of resilience interventions to safeguard gains. WFP has embarked on a significant month on month scale-up of its crisis response and resilience programmes across the country, ensuring that the programme is delivered at the right scale and time, targeted to the right areas. WFP is also actively following up on evolving trends to pre-empt hotspots, while guaranteeing quality and maximum impact of the programme through the monitoring of these hotspots to be able to support continued donor advocacy.

JOB PURPOSE

Provide support to Logistics operations and activities, ensuring that all vehicles and Assets repairs/maintenance are conducted following standard processes and ensuring that all data is correctly captured analyzed and tabulated in required reports, and oversee the outsourced staff.

KEY ACCOUNTABILITIES (not all-inclusive)

Under the supervision of the Fleet Senior Logistics Associate & Fleet manager and in co- ordination with FMS staff, the incumbent shall perform the following duties:

• Provide support to Logistics operation and activities, following standard processes and facilitating, directly or indirectly, the effective of food assistance to beneficiaries.
• Support management of Logistics Fleet vendors’ contracting activities including performance monitoring and measurement.
• Assist in monitoring inventory management processes to track trends and account for the inventory status from source to Fleet Monitoring System.
• Support operational pipeline analyse, assessments and operation planning for all delivery modalities.
• Ensure that proper workshop administration, record keeping & vehicle history records are well maintained via the Fleet Management System (FMS).
• Ensure that any information/data or reports requested are promptly carried out and expedited in an efficient manner.
• Perform software checking routines established and ensure that all the data downloaded into the system is accurate and take the necessary steps to resolve any irregularities.
• Responsible to ensure that all data produced in the system is accurate and always sent and received on a timely basis and to report any irregularities to immediate Supervisor.
• Assist and ensure that all reports and information as required by the Organisation are produced promptly on a timely basis via FMS. Additionally, analyze information and quality of report prior to distribution.
• Implement best practices established and ensure that KPI’s (Key Performance Indicators) are maintained with parameters set.
• Consolidate all findings and to convert these conclusions reached into useful formats which can be interpreted by management for appropriate action and decision making.
• Constantly collect and collate useful data which can be used to improve the re- established and communicate this information to immediate supervisor.
• Organize & implement regular internal stock-taking and ensure that all stock records are accurate in accordance to auditing practices.
• Ensure that all normative guidelines, systems, and procedures established for stock management are strictly adhered to.
• On a quarterly basis, supervise and oversee the actual physical inventories of spare parts and materials, according to Spare parts inventories SOP and submit to the Fleet Store keeper in Country Office.
• Will perform daily reconciliation exercises of all records and transactions performed within the same day and ensure that data validation, integrity and accuracy of data are maintained.
• Share experiences gained with other staff members and strive towards creating good team building and harmonious atmosphere.
• Responsible to ensure that all staff (persons reporting) carry out their duties in accordance with their Job Descriptions set.
• Will perform any other duties as requested by immediate supervisor.

Persons Reporting:

• All outsourced staff.
• Mechanics.
• Convoy Leader(s)
• Truck’s driver(s)

Performance criteria:

• Ensure that all outsourced staff are performing their duties according to WFP standards.
• Ensure that attendance sheets are compiled and submitted to CO each end of the month for payroll purposes.
• Ensure that Mechanics & other staff perform the work carried out in accordance with manufacturers’ standard times and minimise downtime.
• Ensure that the quality of workmanship is carried out to a satisfactory standard in accordance with the criteria set to minimise repeat-repairs.
• Ensure that Loss or damage of Spare parts, Tools, or Equipment as well as Loss of Fuel in the care of the employee shall be deducted from the salary based on CIF value or Local Market Rate, whichever is prevailing.

STANDARD MINIMUM QUALIFICATIONS

Education:

• Completion of secondary school education, supplemented by a vocational training program in automotive service technology or relevant mechanical/technical training for both light and heavy vehicles.

Higher education in lieu of work experience

Relevant, completed university degrees may be considered in lieu of experience with the following conversions:

• Completed Master’s degree: Equal to 1 year of work experience.
• Completed Bachelor’s degree: Equal to 2 year’s work experience.
• For female applicants, 1 or 2 years’ experience may be granted for partly completed studies prior to 2022.

Experience:

• At least 5 years of progressive relevant work experience out of which at least 2 years in fleet and workshops.

Knowledge and Skills:

• Proficient in MS Office (Word, Excel, PowerPoint)
• Proficient in the use of any computerized Fleet Management System
• Proficient in English both written and spoken.

Language:

• Fluency in both oral and written communication in English and local languages (Pashto/Dari).

HOW TO APPLY

To be considered, interested candidates are invited to apply via (https://www.wfp.org/careers/job-openings). Only short-listed candidates will be contacted. We want to ensure the recruitment process is fully accessible. Please contact us at [email protected] to advise us of any accessibility needs you may have.

WFP has a zero-tolerance approach to conduct such as fraud, sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to WFP’s standards of conduct and will therefore undergo rigorous background verification internally or through third parties. Selected candidates will also be required to provide additional information as part of the verification exercise. Misrepresentation of information provided during the recruitment process may lead to disqualification or termination of employment

WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.