Logistics Assistant (Contracting) - SC5 - Islamabad

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WFP encourages female candidates and people with disabilities to apply.

WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles. Selection of staff is made on a competitive basis. We are committed to promoting diversity and the principle of equal employment opportunity for all our employees and encourages qualified candidates to apply irrespective of religion or belief, ethnic or social background, gender, gender identity and disability.

ABOUT JOB

Job Title: Logistics Assistant (Contracting)

Grade: SC5

Type of contract: Service Contract

Salary: Starting at PKR 160,000 per month

Duration: 12 Months

Duty Station: Islamabad

Vacancy Number: 827660

Date of Publication: 09th June, 2023

Deadline of Application: 22nd June, 2023

This vacancy announcement is for Pakistani Nationals.

Note: This vacancy announcement will also be used to build a roster of prequalified applicants for future opportunities within same job profile at the current or lower level in Pakistan.

TERMS AND CONDITIONS

WFP offers a competitive benefits package including salary, pension, leave plus a medical insurance.

Remote work may be possible depending upon the operational requirements of the Programme. Requests are assessed on a case-by-case basis, taking into account the personal circumstances of the requestor given the operational situation.

JOB PURPOSE

To implement well-defined standard logistics/supply chain processes and activities to enable effective delivery of goods and services for all delivery modalities.

KEY ACCOUNTABILITIES (not all-inclusive)

1. Provide support to logistics operations and activities, following standard processes and facilitating the effective delivery of food assistance to beneficiaries. 2. Support timely ordering and delivery of commodities and supplies to authorized partners and destinations. 3. Perform assigned contracting-related tasks under the overall guidance of the supervisor. 4. Support management of logistics vendors' contracting activities, including collection and compilation of vendor data, and vendor creation/amendment/deletion in the corporate system. 5. Assist in logistics vendors' contracting activities, including performance monitoring and measurement. 6. Respond to queries/requests for support, following standard processes, and obtaining guidance as required, to ensure timely and accurate resolution of all inquiries with a high standard of client service mindset. 7. Maintain a filing system of records, whether manual or digital, as required. Prepare records of contact details of different types of vendors on various shortlists. 8. Collect and compile data, produce reports, and ensure information accuracy in corporate systems to support informed decision-making. 9. Gather market intelligence and conduct vendor assessments to support the vendor selection process. 10. Float RFQs and conduct opening of offers through the corporate tendering system. 11. Enter data of offers received in response to RFQs in Excel formats, ensuring confidentiality and accuracy. 12. Assist in processing documentation related to contracting, including the issuance of Regret Letters through the corporate tendering system. 13. Make follow-up calls to vendors and clearly communicate for the speedy collection of required information or documentation. 14. Liaise with internal and external stakeholders to support logistics contracting management. 15. Take appropriate actions to resolve issues, and when necessary, escalate issues to the supervisor for proper resolution. 16. Provide guidance to other support staff to assist them in completing tasks to agreed standards and guidelines 17. Perform any other tasks requested by the supervisor

STANDARD MINIMUM QUALIFICATIONS AND EXPERIENCE

Education: Completion of secondary school education. A post-secondary certificate in the related functional area of Legal, Supply Chain, Economics, Business Administration, Engineering or other is desirable Experience: Minimun 5 years of experience in supply chain management and 3 to 4 years of experience in working in digital tendering system Strong experience in procurement, tendering, contract management and execution. Experience working in logistics sector a plus

Knowledge & Skills****:

Competency in MS Attention to details Strong Ethics

Languages: English and Urdu.

All WFP Employees are expected to demonstrate the competencies and standards of behavior aligned with our core values and defined in the WFP LEADERSHIP FRAMEWORK, namely:

Leading by example with integrity,

Driving results and delivering on commitments,

Fostering inclusive and collaborative teamwork,

Applying strategic thinking,

Building and maintaining sustainable partnerships.

HOW TO APPLY

To be considered, interested candidates are invited to apply via (https://www.wfp.org/careers/job-openings). Only short-listed candidates will be contacted.

WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.

Request for Disability related Reasonable Accommodations:

It is important to WFP to create an accessible and inclusive workplace for everyone. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions. If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the selection and hiring process, please direct your request and inquiries to the Diversity and Inclusion team on: global.inclusion@wfp.org, cc’ing pakistan.hr@wfp.org. A member of the reasonable accommodation team will contact you to

confidentially discuss your needs.

This email is only to be used for any disability related accessibility requirements, and not for sending the application itself. Due to volume of applications, any applications or CVs sent through this email address will not be considered as a formal application and will not receive a reply from WFP.

ABOUT WFP

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

ORGANIZATIONAL CONTEXT

This job will be based in CO Islamabad, Pakistan and job holders will report to Logistics Officer, a Head of Unit, or the designate. At this level, job holders are expected to take responsibility for completion of a range of processes and activities requiring some interpretation of standard guidelines/practices for all assistance modalities for both WFP and logistics common services. Job holders are able to recommend a course of action to staff at various levels and may allocate tasks to other support staff.

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WFP is committed to diversity and inclusion within its workforce. WFP has zero tolerance for sexual exploitation and abuse, any kind of harassment, including sexual harassment, abuse of authority or discrimination. All selected candidates will, undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.