Logistics Assistant (Contracting) SC5, 2 Positions - Maputo, Mozambique

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WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles. Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance. Female qualified applicants are especially encouraged to apply.

WFP does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, offer, training, or any other fees). Offers of WFP employment or job openings with requests for payment of fees are fraudulent. WFP does not concern itself with information on bank accounts. Any requests for such payment or information should be refused and reported to local law enforcement authorities for appropriate action and to WFP for its information.

ABOUT WFP

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

KEY RESPONSIBILITIES (not all-inclusive, nor exhaustive):

1. Provide support to logistics operations and activities, following standard processes and facilitating, directly or indirectly, the effective delivery of food assistance to beneficiaries. 2. Support timely ordering and delivery of commodities and supplies to authorised partners and destinations. 3. Support management of logistics vendors’ contracting activities including performance monitoring and measurement. 4. Respond to a variety of technical queries/requests for support, following standard processes, and obtaining guidance as required, to ensure timely and accurate resolution of all enquiries with a high standard of client service mind-set. 5. Contribute to budget preparation, monitoring and revision for all delivery modalities, ensuring adherence to relevant procedures and in compliance with corporate standards. 6. Assist in monitoring inventory management processes to track trends and account for the inventory status from source to beneficiary. 7. Assist in management of commodity accounting data quality and integrity. 8. Support operational pipeline analyses, assessments and operational planning for all delivery modalities. 9. Process documentation for execution of logistics operations (e.g. customs clearance, invoice verification), take appropriate actions to resolve operational issues escalating various issues to the supervisor. 10. Collect and compile data, produce and/or contribute to reports (e.g. CCTI, SPRs, financial closure, physical inventory, transport performance) and ensure information accuracy in corporate systems in support to informed decision-making. 11. Liaise with internal and limited number of external stakeholders to support efficient logistics operations management. 12. Provide guidance to other support staff, in order to assist them in completing standard tasks to agreed standards and deadlines.

STANDARD MINIMUM QUALIFICATIONS

Education: Completion of secondary school education. A post-secondary certificate/ university degree in Journalism, Public Relations, Marketing, Social Science, International Relations, Logistics Communications or a related field is a plus.

Experience: At least 5 years progressively responsible professional experience in business support assistance, service contracting, finance & administration and/or logistics/transport operations.

Languages: Fluency in both written and spoken communication in the Portuguese and English languages.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

Ideally the staff member should have: • Experience in measuring service providers’ performance against set KPIs. • Experience in assisting the preparation of contract documentation. • Experience analysing data (on commodities, funds, etc.) and drafting reports. • Experience in providing technical business support in corporate systems.

WFP LEADERSHIP FRAMEWORK: COMMON STANDARDS OF BEHAVIOUR

• Leads by Example with Integrity

Lives WFP values and shows humanity and integrity by role modelling care for others

• Drives Results and Delivers on Commitments

Delivers on commitments and adapts readily to change

• Fosters Inclusive and Collaborative Teamwork

Is inclusive and collaborative, and contributes to a culture of learning and personal growth

• Applies Strategic Thinking

Demonstrates commitment to gather perspectives, analyze options and risks, and propose new ways of doing things

• Builds and Maintains Sustainable Partnerships

Builds and nurtures external partnerships & collaborates with partners to deliver common objectives

TERMS AND CONDITIONS

Type of contract: Service Contract, Level 5

Duty Station: Maputo

Duration: 12 months

This position is open to Mozambican Nationals Only.

Female and qualified applicants with disabilities are highly encouraged to apply.

DEADLINE FOR APPLICATIONS

28th September 2023

Only Shortlisted Candidates will be contacted

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WFP has a zero-tolerance approach to conduct such as fraud, sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to WFP’s standards of conduct and will therefore undergo rigorous background verification internally or through third parties. Selected candidates will also be required to provide additional information as part of the verification exercise. Misrepresentation of information provided during the recruitment process may lead to disqualification or termination of employment

WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.