Logistics Assistant (Commodity Accounting) - SC5, Islamabad

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WFP encourages female candidates and people with disabilities to apply.

WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles. Selection of staff is made on a competitive basis. We are committed to promoting diversity and the principle of equal employment opportunity for all our employees and encourages qualified candidates to apply irrespective of religion or belief, ethnic or social background, gender, gender identity and disability.

ABOUT JOB

Job Title: Logistics Assistant (Commodity Accounting)

Grade: SC5

Type of contract: Service Contract

Duration: 12 Months

Salary: Starting from PKR 180,000/- per month

Duty Station: Islamabad

Vacancy Number: 828406

Date of Publication: 01st August, 2023

Deadline of Application: 14th August, 2023

This vacancy announcement is for Pakistani nationals only.

Note: This vacancy announcement will also be used to build a roster of prequalified applicants for future opportunities within same job profile at the current or lower level in Pakistan.

TERMS AND CONDITIONS

WFP offers a competitive benefits package including salary, pension, leave plus a medical insurance. *Remote work if applicable or/FWA until return to office or travel is possible due to covid-19 restrictions.

JOB PURPOSE

To support and implement well-defined standard logistics/supply chain processes and activities to enable the effective delivery of goods and services for all delivery modalities.

To assist in tracking WFP commodities at every stage of the supply chain (from procurement to delivery) and reports on key performance indicators (KPI).

To collect, analyse and report on information to maximise efficiency of the logistics operations and activities through WFPs Corporate Data Analytical tool and WFP's Enterprise Resource Planning tool called Logistics Execution Support System (LESS).

KEY ACCOUNTABILITIES (not all-inclusive)

1. Provide support to logistics operations and activities, following standard processes and facilitating, directly or indirectly, the effective delivery of food assistance to beneficiaries. 2. Support timely ordering and delivery of commodities and supplies to authorised partners and destinations. 3. Support management of logistics vendors’ performance monitoring and measurement. 4. Respond to a variety of technical queries/requests for support, following standard processes, and obtaining guidance as required, to ensure timely and accurate resolution of all enquiries with a high standard of client service mind-set. 5. Assist in monitoring inventory management processes to track trends and account for the inventory status from source to beneficiary. 6. Assist in management of commodity accounting data quality and integrity. 7. Support operational pipeline analyses, assessments and operational planning for food delivery. 8. Process documentation for execution of logistics operations (e.g. customs clearance, invoice verification), take appropriate actions to resolve operational issues escalating various issues to the supervisor. 9. Collect and compile data, produce and/or contribute to reports (physical inventory, transport performance) and ensure information accuracy in corporate systems in support to informed decision-making. 10. Liaise with internal and limited number of external stakeholders to support efficient logistics operations management. 11. Provide guidance to other support staff, in order to assist them in completing standard tasks to agreed standards and deadlines. 12. Provide technical support on LESS related issues. 13. Assist in quarterly and annual reconciliations between LESS and COMET. 14. Monitor data quality and take corrective actions to rectify wrongly captured data and capturing backlog without delays. 15. Ensure and follow up on timely capturing of Cooperating Partner receipts. 16. Assist in monthly physical inventory checks and reconciliation of Physical Inventory count stock and LESS/system stock before the closure deadline. 17. Facilitate in creation of Storage locations/Loading/unloading points and adding new stores in LESS. 18. Deliver on data analysis and reporting on stock movements and follow-up in case of misalignments. 19. Assist in compiling reports on major Supply Chain KPIs. 20. Documentation of Commodity Accounting unit. 21. Any other tasks related to commodity accounting as required.

STANDARD MINIMUM QUALIFICATIONS AND EXPERIENCE

Education: Completion of secondary school education. A post-secondary certificate in the related functional area (Logistics, Supply Chain, Business Administration, Information technology, Economics, Engineering) is desirable Experience: A minimum of 5 years of experience in data analysis and reporting, where 2 years of experience in supply chain data reporting, inventory management etc. Knowledge and Skills:

Excellent interpersonal and problem-solving skills

Efficiency and Time-Management

Good communication skills

Data anlytics skills

Knowledge of SAP/LESS and other databases

Excellent knowledge of spreadsheets/charts/forms/table.

Language: Proficiency in writing and verbal communication in English is requisite

All WFP Employees are expected to demonstrate the competencies and standards of behavior aligned with our core values and defined in the WFP LEADERSHIP FRAMEWORK, namely:

Leading by example with integrity,

Driving results and delivering on commitments,

Fostering inclusive and collaborative teamwork,

Applying strategic thinking,

Building and maintaining sustainable partnerships.

HOW TO APPLY

To be considered, interested candidates are invited to apply via (https://www.wfp.org/careers/job-openings). Only short-listed candidates will be contacted.

WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.

Request for Disability related Reasonable Accommodations:

It is important to WFP to create an accessible and inclusive workplace for everyone. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions. If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the selection and hiring process, please direct your request and inquiries to the Diversity and Inclusion team on: [email protected], cc’ing [email protected]. A member of the reasonable accommodation team will contact you to confidentially discuss your needs.

This email is only to be used for any disability related accessibility requirements, and not for sending the application itself. Due to volume of applications, any applications or CVs sent through this email address will not be considered as a formal application and will not receive a reply from WFP.

ABOUT WFP

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

ORGANIZATIONAL CONTEXT

This job will be based in Country Office, Islamabad. Job holder will report to Logistics Officer, Head of Unit or the designate. At this level, job holders demonstrate responsibility and initiative to respond independently to queries with only general guidance for all assistance modalities for both WFP and logistics common services. There is a requirement to use judgment in dealing with unforeseen problems on a daily basis.

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WFP is committed to diversity and inclusion within its workforce. WFP has zero tolerance for sexual exploitation and abuse, any kind of harassment, including sexual harassment, abuse of authority or discrimination. All selected candidates will, undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.