Logistics Assistant

Job Description

The Logistics Assistant will assist the Supply Chain Officer and the logistics team to coordinate all logistics activities in the field site. The Logistics Assistant will participate in the execution of transparent and efficient logistics services and processes in the field. This position will help the Supply Chain unit in managing all logistics requests and handling shipments, deliveries, and all other requirements for the relevant stakeholders.

Responsibilities:

- Assist the Supply Chain team in carrying out logistical activities in accordance with the IRC and donor-specific policies. - Support in coordination with the field team inside SY and TR for the deliveries of the shipments and obtain necessary documentations. - Support in coordination with finance and program departments to ensure integrated internal controls, timely payment of vendors and full, auditable support documentation. - Conduct market research when necessary to support the program and logistics department needs. - Provide logistical support to Supply chain/Procurement team in the acquisition of a wide variety of goods and services. - Review, record and prioritize requests, obtain additional information/documentation as required, and determine the availability of suppliers, custom conditions, and storage preparedness. - Ensure proper tracking, maintenance and recording of all IRC assets. - Ensure that each staff member is accountable for every asset assigned to them. - Ensure regular physical check and submission of reporting of assets. - Provide technical support to warehouse staff as required in managing and documenting the receipt, handling, storage, dispatching and reporting of goods through the IRC or partner’s warehouse. - Monitor the status of existing requisitions and maintain contact with suppliers to ensure timely delivery of items, goods, and services. - Support in shipment of goods, commodities, and equipment inside/to Syria, verify receipt and inspection of deliverables, and accurately do the delivery reports as and if required. - Follow up with procurement team for the preparedness of any relevant deliveries, shipments, and other relevant logistical requirements. - Prepare delivery related documentations, load them in the digital storage and support to submit them for payment. Keep the record for any audit or public record purposes. - Support in obtaining the suppliers’ signatures on relevant documents and ensure document transfer to the Supply Chain department. - Maintain relevant internal databases and files, keep tracking any contractual agreements and contracts, and inform affected users of related rights and obligations. - Research, retrieve and present information from a variety of internal and external sources on sources of supply, vendors by commodity, etc., as well as obtain specifications for new products and equipment on the market. - Be familiar with local regulations / laws. - Any other duties as may be assigned by the supervisor.

Qualifications

- At least 1-3 years of progressively responsible professional experience with INGOS or private sector - Hold a degree or diploma in Supply Chain, Engineering, BA, or equivalent. - Good analytical skills. - Competent use of Microsoft Office applications - Able to work under pressure, able to multitask and able to work in a multinational environment. - Team spirit and problem-solving abilities.

Demonstrated Skills and Competencies:

- A commitment to IRC’s mission, vision, values and IRC Way – Professional Code of Conduct. - Credible written, presentation and verbal communication skills; ability to convey information effectively and solid experience providing training and staff development - Validated sense of professional discretion, integrity, and ability to handle complex situations diplomatically and to effective resolution. - Excellent management and interpersonal skills and a solid ability to promote harmonious/cohesive teamwork, in a cross-cultural context. - Validated ability to plan long-term, organize priorities and work under administrative and programmatic pressures with detail orientation and professional patience. - Highly collaborative and resourceful; ability to establish positive working relationships with senior level management and all other partners to maximize cooperation and productivity. - Curiosity, a desire to continually learn and develop and a sense of humor is a must. - Analytical ability in creating effective solutions to complex matters while adhering to labor laws and internal policies.

Language/Travel:

- English is required, while knowledge of Turkish, Arabic will be an advantage. - Travel: 15% to field sites in Türkiye as well as attending regional and global workshops and meetings.

Deadline to apply is 18 June 2023

Key Working Relationships:

Position Reports to: Logistics Manager Position directly supervises: N/A

Indirect Reporting (If applicable): N/A Key Internal Contacts: All departments

Key External Contacts: Vendors

Professional Standards: IRC staff must adhere to the values and principles outlined in IRC Way – Global Standards for Professional Conduct. These are Integrity, Service, Accountability and Equality. In accordance with these values, IRC operates and carries out policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti-Workplace Harassment, Respect at Work Fiscal Integrity, and Anti-Retaliation.

Returning National Candidates: We strongly encourage national or returning national candidates to apply for this position. If you are a citizen of the Country in which this position is based and are currently located outside of your home country and possess over two years of international work experience, the Middle East Region has introduced an attractive remuneration package. The package includes competitive compensation, return flight to post, shipping allowance, temporary housing and a relocation allowance. Certain restrictions may apply. IRC strives to attract, motivate and retain qualified national staff in our programs.

Accountability to Clients: IRC staff must adhere to the commitment of contributing to the sustainability and development of its (CR) Client Responsiveness Mechanisms, preserving the culture of prioritizing the needs of our clients and affected communities by systematically listening to their perspectives and using their feedback to make programmatic decisions and give them greater influence over program design and delivery.

Gender Equality: IRC is committed to narrowing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols and other supportive benefits and allowances.

Diversity and Inclusion: at IRC MENA, we are passionate about creating an inclusive workplace that promotes and values diversity. Organizations that are diverse in age, gender identity, race, sexual orientation, physical or mental ability, ethnicity, nationality, and perspective are validated to be better organizations. More importantly, creating a safe workspace environment where everyone, from any background, can do their best is the right thing to do. So, bring your whole self to work.

IRC is committed to creating a diverse, inclusive, respectful and safe work environment where all persons are treated fairly, with dignity and respect. In keeping with our core values of Integrity, Service, Accountability and Equality, IRC strives to maintain a work environment built on mutual respect in which all individuals treat each other professionally, and free of bias, prejudice, and harassment. IRC expressly prohibits and will not tolerate discrimination, harassment, retaliation, or bullying of IRC Persons in any work setting. All IRC staff, wherever they are located, are accountable for creating an environment free of discrimination, harassment, bullying, and retaliation.